June 25, 2010 Regular Meeting of Council, Agenda
June 25, 2010 Special Meeting of Council, Agenda
June 8, 2010 - Special Meeting
May 26, 2010 - Regular Council Meeting
May 12, 2010 - Special Meeting
May 11, 2010 - Transportation Committee Meeting
May 11, 2010 - Protection & Development Committee Meetiing
THE CORPORATION OF THE MUNICIPALITY OF CENTRE HASTINGS
REGULAR MEETING OF COUNCIL
AGENDA
DATE: WEDNESDAY, AUGUST 25, 2010
TIME: 6:00 P.M.
LOCATION: COUNCIL CHAMBERS, MADOC
____________________________________________________________________________
1. Call To Order:
2. Approve Agenda:
3. Disclosure of Pecuniary Interest and the general nature thereof:
4. Accounts and Treasurer’s Report:
5. Approval of Council Meeting Minutes:
1. Special Meeting of Council of July 23, 2010.
2. Closed Session Minutes of July 23, 2010.
3. Regular Meeting Minutes of July 28, 2010.
4. Closed Session Minutes of July 28, 2010.
6. Public Works Superintendent/ Supervisor Report:
1. Public Works Superintendent Report for the Month of August 2010
7. Committee Reports:
8. Operations Reports:
1. Chief Building Official Report for the month of July 2010
9. Delegations:
Centre Hastings Rate Payers Association (6:30 p.m.)
- Weed Harvesting
10. Minutes from Meetings of various Boards & Committees:
1. Centre Hastings Parks Committee Meeting July 19, 2010
2. Tri-Area Medical Centre Building Committee Meeting July 6, 2010.
3. Transportation Committee Meeting August 10, 2010
4. Protection and Development Committee Meeting August 10, 2010
5. Landfill Site Committee Meeting July 20, 2010.
6. Environment and Health Committee Meeting July 20, 2010.
7. Madoc Public Pool Committee Meeting July 27, 2010
8. Moira Hall Restoration Committee Meeting July 8, 2010
9. Centre Hastings Park Committee Meeting August 16, 2010
11. 11a – Correspondence, suggested to Receive and File:
1. Copy of a letter to the Tri Area Medical Centre Board related to questions from the municipality to the Board.
2. Copy of a letter from the Reeve to the Madoc Pentecostal Church expressing support for their Enabling Accessibility Fund application.
3. Copy of a Notice of Decision for a severance application B92/09.
4. Copy of a Notice of Decision for a severance application B93/09.
5. Copy of a Notice of Decision for a severance application B98/09.
6. Copy of a Notice of Decision for a severance application B99/09.
7. .
11b – Correspondence, suggested Immediate Action:
1. Copy of correspondence from Centre Hastings People Helping People.
12. New Business:
1. Centre Hastings Recreation Complex in Ivanhoe – Renovation to existing Hall.
2. Copy of a Severance Application B 64/10 – Blackburn.
13. By-Laws:
14. Closed Session:
Closed session required under the Municipal Act, 2001 S.239 (2)(d) labour relations or employee negotiations; to deal with an employee contract.
15. Adjournment:
***
SPECIAL MEETING OF COUNCIL
AGENDA
DATE: AUGUST 25, 2010
TIME: 2:00 P.M.
LOCATION: COUNCIL CHAMBERS, MADOC
______________________________________________________________________________
1. Call to Order:
2. Approve Agenda:
3. Disclosure of Pecuniary Interest and the general nature thereof:
4. Closed Session:
Closed session required under the Municipal Act, 2001 S.239 (2)(b) personal matters about an identifiable individual, including municipal or local board employees; to recieve the Municipal Organizational Review.
5. Adjournment:
THE CORPORATION OF THE MUNICIPALITY OF CENTRE HASTINGS
SPECIAL MEETING OF COUNCIL
MEETING MINUTES
DATE: TUESDAY, JUNE 8, 2010
TIME: 2:00 P.M.
LOCATION: COUNCIL CHAMBERS, MADOC
COUNCIL PRESENT: Reeve Deline, Deputy Reeve Simpson, Councillor Kerby, Councillor Schulz
ABSENT: Councillor Kramp-Neuman
STAFF PRESENT: Clerk
ALSO PRESENT: Diane Sherman – EMC, Residents
_______________________________________________________________________
Call to Order
Reeve Deline called the meeting to order at 2:17 p.m.
Disclosure of Pecuniary Interest and the General Nature Thereof
None.
“Draft” Access and Privacy Policy and Request Form
1. Kerby - Schulz: “To receive the Access and Privacy Policy with the amendments as noted and refer it to the regular meeting of Council on June 30, 2010 for approval”. Carried
By-law 2010-17 - a By-law to authorize the use of an alternative method of voting
2. Schulz – Kerby: “That By-Law No. 2010-17 being a By-Law to authorize the use of an alternative voting method receive three readings and be passed”. Carried
Adjournment
2. Schulz - Simpson: “To Adjourn”. Carried
______________________
Tom Deline
Reeve
_______________________
Matt MacDonald
Clerk
CORPORATION OF THE MUNICIPALITY OF CENTRE HASTINGS
REGULAR MEETING OF COUNCIL
MEETING MINUTES
DATE: WEDNESDAY, MAY 26, 2010
TIME: 6:00 P.M.
LOCATION: COUNCIL CHAMBERS, MADOC
COUNCIL PRESENT: Reeve Deline, Deputy Reeve Simpson, Councillor Kerby, Councillor Kramp-Neuman, Councillor Schulz
ABSENT: None
STAFF PRESENT: Treasurer, Public Works Superintendent, Clerk
ALSO PRESENT: Residents, Members of the Centre Hastings Ratepayers Association, Megan Huff – The Community Press, John Spitters, CJBQ, MIX 97, Rock 107.
_______________________________________________________________________
Call to Order
Reeve Deline called the meeting to order at 6:04 p.m.
Approve the Agenda
1. Kramp-Neuman - Simpson: “To Approve the Agenda”. Carried
Disclosure of Pecuniary Interest and the General Nature Thereof
Reeve Deline declared for any items relating to the Source or Doug Hunter Ford and any items relating to his family.
Treasurer/Tax Collector’s Report:
2. Kerby - Schulz: “To approve General Accounts and Arena Accounts of May 2010.”
Amended Motion:
Kerby - Simpson: “To approve the General Accounts and Arena Accounts of May 2010, save and except the two Economic Development related invoices in the total amount of $1,000.00”. Carried
3. Simpson - Kerby: “That correspondence from the Hastings Stewardship Council be received and that the Treasurer be authorized to execute the letter of agreement with the Community Futures Development Corporations for two grants of $8,000 for marketing expenses and $2,000 for website design costs”. Carried
4. Simpson - Schulz: “That correspondence from the Greer Galloway Group be received and that they be thanked for their donation in this matter”. Carried
5. Kramp-Neuman - Kerby: “That the Proposal from Doug Wood for cleaning the Municipal Office in Madoc be received and that he be approved for the reduced amount to finish out his current contract”. Carried
6. Schulz - Kerby: “That By-Law 2010-13, being a By-Law to provide for the adoption of the Levy and to provide for the adoption of Tax Rates and to further provide for penalty and interest and default of payment thereof for 2010 receive three readings and be passed save and except for the payouts related to Economic Development and noting that the impacts from the organizational review are to be covered by reserves as approved by council”. Carried
7. Simpson - Schulz: “That the Treasurer/Tax Collector’s report of May 26, 2010 be received and adopted”. Carried
PAGE 2 – REGULAR MEETING – MAY 26, 2010
Approval of Minutes:
8. Kerby - Schulz: “That the Minutes from the Regular Council Meeting of April 28, 2010 be received and adopted”. Carried
9. Kramp-Neuman - Simpson: “That the Minutes from the Public Meetings of April 28, 2010 be received and adopted”. Carried
10. Schulz - Kerby: “That the Minutes of the Closed Session Meeting of April 28, 2010 be approved as read”. Carried
11. Kramp-Neuman - Simpson: “That the Minutes of the Special Meeting of May 12, 2010 be received and adopted”. Carried
Public Works Superintendent Report:
12. Simpson - Schulz: “To receive and adopt the Public Works Superintendent/ Supervisor’s Report for the month of May 2010”. Carried
Committee Reports:
Committee Members provided updates on their various Committees.
Deputy Reeve Simpson
Trail of Two Lakes:
-3 shelters are now in place
-trail inspection completed with 3 bridges requiring maintenance
- new bridge will be going out for tenders shortly
- beaver dams being addressed
Quinte Conservation:
-Joint and several liability reform in Ontario (in our package) support AMO
- O’Hara Mill Dam on hold until sufficient funding in place $375K
Lower Trent Conservation Authority:
- Jim Kellar retiring as manager
-Joint and several liability reform in Ontario (support AMO)
Internet Committee:
-Staff training complete should see significant decrease in cost.
-increased traffic to website do to current events and news
O’HARA MILL
- We have received $100,000 from Parrot Foundation
- Season opening was May 23rd Reeve Tom Deline, Deputy Reeve Tom Simpson along with Madoc Township Reeve Robert Sager and Councillor Charles Robinson made opening remarks
- Dinner Auction sold out for this year.
Quinte Waste.
- TV day July 17th Arena
-Hazardous waste day July 10th and Sept. 18th
- Electronics pick up of $230mt goes back to Municipality
Boat Launch Committee.
Met with Conservation Authority
- potential opportunity for sand beach
- possible paving
- expand land use permit by another 5.9 acres
-washrooms to be renovated.
-First of many public consultation started with MLPOA zone reps
-fund raising being announced for improvements
NOTE: Planter boxes now on main street, merchants will help with watering.
PAGE 3 – REGULAR MEETING – MAY 26, 2010
Councillor Kramp-Neuman
Updates on were provided in relation to the Centre Hastings Park and the Centre Hastings Pool, which it was noted is tentatively scheduled to be open by Mid-June.
Council advised that the Parks, Recreation, & Culture Coordinator is to be on the agenda for the next regular meeting of council to provide information updating Council on the events and activities scheduled/planned in this department.
Councillor Schulz
Updates were provided in relation to the Family Health Team, the Library and issues related to Development Charges and Insurance, the Arena Board with note that this Board is not scheduled to meet again until September, the Landfill site and note that the 2010 budget has decreased, and the Comfort Country Tour.
Library Committee Report
Many Members of our community are not well informed about the Madoc Public Library and the services it provides.
I have asked Susan, our Librarian to give me a list of all extras our library provides in addition to lending books. They are:
- Free internet access – 5, 567 person took advantage of our public access computers in 2009
- Interlibrary loan – we can bring in almost any book in the province that we do not own
- Large print and audio books for the visually impaired
- DVD’s & videos for entertainment
- We have approximately 20 periodicals (magazines) that the public can borrow ie. Harrowsmith, Canadian Gardening etc.
- A new website (madocpubliclibrary.com) where patrons can see the books we have, renew and reserve books online
- Electronic resources both in the library and on the website (incredible research tools) – you can search through hundreds of magazines and newspapers
- Programming for children ie. TD Summer Reading Program – we bring children’s authors as well
- Programming for adults – we bring in critically acclaimed authors to read from their works
- Provide shut in service for people who cannot get to library because of medical issues
- Local history and archive room – provide ancestry.com for patrons – have newspapers on microfiche dating back to 1863 – also have several family histories on file
- Provide wireless connection for public – is available 24 hours a day, seven days a week, free of charge
The Library Board is currently working on a pamphlet for public distribution and it will contain further details and information.
The Library has a website, madocpubliclibrary.com for additional information.
13. Kerby – Kramp-Neuman: “That correspondence from Dave Schulz representative on the Centre Hastings Public Library Board be received and that the Library Board be advised that Council supports the position that Development Charges can not be used as Operating Funds and that the Library contents insurance is an identifiable Operating Expense”. Carried
Councillor Kerby
Moira Hall Restoration Committee
- Attended a meeting of the Moira Hall Restoration Committee with Reeve Deline, Councillor Schulz
- Committee came forth with a list of what they begin with, regarding the renovation of the inside and outside of the hall, if and when they receive their Trillium Grant from the Province
PAGE 4 – REGULAR MEETING – MAY 26, 2010
Fire Department
- Calls have quieted down for now, which is good
Huntingdon Recreation Committee
- Adult ball teams are down this year – might effect revenue outcome
- We do have a peewee team playing on Wednesday nights
- Huntingdon Recreation does have a problem with the lack of information with Morden Engineering, we were supposed to have a second meeting in February regarding the hall renovations but nothing has happened yet
- The Recreation Committee is a main contributor of the hall and we feel that we are being left out in the dark with Morden Engineering
Council directed staff to follow up with Morden Engineering in relation to the Ivanhoe Hall project moving forward and requesting a timeline.
Reeve Deline
Highway #7 and Highway #62
- work remains in the planning stages
New Municipal Building - Cost update
- The Reeve gave an update on the building progress noting that the project was well under budget to date.
REPORT TO COUNCIL
RE: THE RATEPAYERS LETTER TO THE PUBLIC AS MAY 2010 NEWSLETTER
The Freedom of Information request is before the Commission and this Council awaits their decision and will totally abide by that decision. We do feel that it is somewhat an unfair process since we have been specifically told that we are not allowed to discuss this issue publicly, yet the Ratepayers Association seems to be able to discuss this issue in the public through their newsletter.
The weed harvesting issues have been discussed and the Ratepayers Association has been made aware that this Municipality has never loaned either Lake Association any money toward the harvester, and they are aware of the net operating costs for the last year. (Just over $300) They are also aware that the Moira Lake POA has asked Council to continue with this program for 2010. I am happy to report tonight that the question about insurance Re: Stocco Lake POA’s use of this machine has been answered. Their insurance policy as a bonafide Non-Profit Corporation covers the use of the harvester while on Stocco Lake, being stored, and during transportation. As we have made the public aware, the private harvesting done by this machine almost covered our operating costs last year. Our net operating cost was just over $300 last year compared to as high as a $14,000 cost by a private company a few years ago.
The Ratepayers Association and the Public have been made aware on a monthly basis the cost associated with the new office, and that we will provide a final total cost when the project is finished including items over and above actual building construction costs. The public needs to be aware that we will also have to provide a full report to the Government in order to receive the grants allocated to this project. The total projected project costs have always been made public and is $945,000 with 2/3 Federal & Provincial Government Grants. Currently we are well below budget.
Comparative Municipal Tax Rates as explained in our newsletter also include the types and amounts of services delivered. i.e. Centre Hastings has 2 fire halls, full Municipal garbage & recycling pick-up with no bag tags, no special area ratings, etc. To compare apples to apples, we need to take into account all services provided.
The two members of the Ratepayers Association who were put on legal notice Re: their approach to a Municipal Employee. The employee made a written formal complaint to myself and it is my obligation, (as Head of Council) by law, to send notices or have formal charges laid in order to protect any employee from any perceived harassment, bullying, or coercion. Both of these gentlemen, because of their professional backgrounds, were aware, or ought to have been aware, of the potential repercussions from these actions.
PAGE 5 – REGULAR MEETING – MAY 26, 2010
Municipal Remuneration & Expenses of Council Members are published annually, as required by legislation, by both Centre Hastings & the County of Hastings. Just in case anyone missed them, I have a limited number of copies here tonight.
Mr. Maddox recently investigated 2 more complaints about Closed Sessions. He investigated both complaints at one time to save us money, and the total costs were approximately $1600. We thank him for combining both at one time. For his recent report on these two complaints, (report was made public) he found there was no credibility to either complaint & Council did in fact have the right for the reasons to be in Closed Session. He did however make recommendations as to how to try to be more clear on why the Closed Session.
It is this Councils’ understanding that the Ratepayers Association mandate does not allow a member of Centre Hastings Council to carry a membership in the Association, therefore in the true spirit of openness & accountability the Association should provide Council and the public with copies of both their general membership and executive meetings under the same guidelines that this Council has to work under. It has also been brought to my attention by a Taxpayer that the Motion approved by Council last year was to allow the Association free use of the hall for every other meeting. In fairness and accountability to all organizations, staff will be requested to bill the Association at the standard rental rates for those meetings not covered by the Resolution.
On a number of occasions we have publicly stated either total or net costs on certain Municipal operations. A local gentleman recently asked what legal and professional costs were to date in regards to the Ratepayers Association requests. I replied at the next Council Meeting with the total amount as I have done for other requests in the past. This gentleman professionally asked a simple question and gracefully accepted the response.
Council, the Ratepayers Association, and the general public will be happy to hear that figure is now roughly $17,000 or approximately .6% of a tax rate. This Council has now set the 2010 Budget with a 6% reduction in the Tax Rate which equals to a 2% tax increase (the rate of inflation). When we took on these major projects last year, this is exactly what we promised we would do. This could have been a 1.4% increase if not for the additional legal and professional fees we have encountered. Unfortunately you and I, who are also Taxpayers, do not get free legal or professional advice and unfortunately what may seem the right thing under one legislation, is countered by another legislation. In certain instances, Members of Council could possibly be criminally charged or potentially sued. I don’t think any Council person, or any member of the public who may wish to run for Council would want to be put in that position.
Council directed staff to bill the Centre Hastings Ratepayers Association (CHRA) for their use of the Ivanhoe Hall in an effort to ensure all who use Municipal Halls are treated equally.
Operations Reports:
14. Simpson - Schulz: “To receive the following Operation Reports; CBO Report for the month of April 2010”. Carried
Delegations:
Ron Fabian addressed Council representing the Centre Hastings Ratepayers Association (CHRA), in relation to Schedule “E” of the Municipality’s Personnel Policy and By-law 2008-10, Code of Conduct and more specifically the inclusion of an “Integrity Commissioner”.
Robert Schamehorn addressed Council in relation to the new Municipal building, the Ivanhoe Hall and the Centre Hastings Ratepayers Association (CHRA).
Council invited John Ellis, Amanda Devolin, and Peter Gooderham to the meeting in order to make a presentation to John Ellis in recognition of his achievements related to his participation in the bowling portion of the upcoming Special Olympics in London, Ontario this summer. Amanda Devolin was recognized by Council for her fundraising work in this regard, while Peter Gooderham (unable to attend) was recognized for his work in preparing the shirt that was presented.
PAGE 6 – REGULAR MEETING – MAY 26, 2010
Minutes from Meetings of Various Boards & Committees:
15. Simpson - Kerby: “To receive the Minutes from Meetings of various Boards & Committees;
- Comfort Country Planning Group Meeting April 21, 2010
- Quinte Conservation Executive Committee Meeting April 22, 2010
- Centre Hastings Park Committee Meeting April 26, 2010
- Centre Hastings Park Committee Meeting March 29, 2010
- Quinte Waste Solutions Meeting March 29, 2010
- Centre Hastings Parks, Rec & Culture Committee Meeting April 28, 2010
- Parks, Rec & Culture Meeting March 11, 2010
- Arts Hastings Meeting April 20, 2010
- Madoc Pool Committee April 15, 2010
- Central Hastings Family Health team- Board of Directors Meeting March 16, 2010
- Central Hastings Family Health team- Board of Directors Meeting February 9, 2010
- Trail of Two Lakes Meeting(s) September 29, 2009, October 27, 2009, November 24, 2009, January 26, 2010, April 26, 2010
- Stirling-Rawdon & District Arena Board Meeting April 20, 2010
- Landfill Committee Meeting April 22, 2010
- Transportation Committee Meeting May 11, 2010
- Protection & Development Committee Meeting May 11, 2010”. Carried
16. Kramp-Neuman - Simpson: “That Council approves three (3) of the four (4) recommendations from the April 26, 2010 Centre Hastings Park Committee Meeting Minutes”. Carried
17. Simpson - Kramp-Neuman: “That the recommendation from the April 26, 2010 Centre Hastings Park Committee Meeting Minutes related to a request for an over-night stay at the Arts building be denied and further that over-night camping is not permitted in Centre Hastings Park”. Carried
18. Kramp - Kerby: “That Council approves the two (2) recommendations from the April 6, 2010 Centre Hastings Park Committee Meeting Minutes”. Carried
19. Schulz – Kramp-Neuman: “That Council approves the two (2) recommendations from the April 15, 2010 Madoc Pool Committee Meeting Minutes”. Carried
Correspondence:
20. Kramp-Neuman - Simpson: “To receive and file the correspondence items;
- Copy of letter from Mr. John McDonnell in relation to his withdrawing of his nomination papers for the 2010 election.
- Copy of a letter from Hastings County staff related to a Proposed Consent Application.
- Copy of a letter from Reeve Deline to the Township of Madoc related to the 2010 Landfill Site Budget.
- Copy of a letter from Chair McLaughlin to the Township of Madoc related to the 2010 Madoc & District Recreation Centre Budget.
- Copy of a Notice of Application for a zoning amendment By-Law for the City of Belleville”. Carried
21. Kerby - Schulz: “That the report of Livestock Valuer Clare Downy be received and that the Farmer be paid $470.00 for one ram, one ewe, and two lambs killed by wolves”. Carried
22. Simpson – Kramp-Neuman: “That Council for the Municipality of Centre Hastings supports the Association of Municipalities of Ontario in its efforts to seek joint and several liability reform in Ontario and calls on the Provincial Government to pursue much needed changes to the Negligence Act and further that Notice of Support be forwarded to the Honourable Leona Dombrowsky, MPP Prince Edward – Hastings, and the Association of Municipalities of Ontario”. Carried
23. Simpson - Kerby: “That correspondence from Quinte Conservation be received and that they be advised that Council supports proceeding with their program titled “The Yellow Fish Road” ”. Carried
PAGE 7 – REGULAR MEETING – MAY 26, 2010
24. Schulz - Kramp-Neuman: “That correspondence from AECOM be received and that they be authorized to proceed with the work at the Landfill Site as outlined in their Proposal at a cost of $50,900”. Carried
25. Simpson - Kerby: “That Council recommends that Consent be granted to severance application B33/10 Rui and Alda Neves and the following conditions apply;
- That all taxes be paid
- That cash-in-lieu fees of $750.00 be paid
- The Roads Superintendent be satisfied that the roadway has been constructed to an appropriate standard including some improvements for turnouts
- The applicants enter into an agreement with the Municipality to be registered on title that the Municipality is not responsible for maintenance of the private road”. Carried
26. Kerby - Schulz: “That information from the EMC Newspaper Group regarding the 2010 Hastings County Plowing Match be received and that they be authorized to proceed with an Ad similar to last year”. Carried
27. Kramp-Neuman - Simpson: “That correspondence from the Parks, Rec & Culture Coordinator in regards to the Provincial & Community Sport & Recreation-Play, Live, Be Tobacco-Free Grant Program be referred to the Centre Hastings Parks, Recreation & Culture committee”. Carried
28. Kerby - Schulz: “That correspondence from the Hastings & Prince Edward County Health Unit be received and that they be advised Council supports their West Nile Virus Preparedness & Prevention Plan”. Carried
29. Simpson - Schulz: “That correspondence from the Canadian Red Cross related to a Training Partner Agreement – Seasonal Municipal/ Camp Program be referred to the Protection and Development Committee”. Carried
New Business:
30. Simpson - Kramp-Neuman: “That the Violence and Harassment Policy and Procedures 4.5 be approved and included in the Municipal Health and Safety Policy”. Carried
31. Simpson - Kerby: “That obtaining quotes to update the Development Charges By-Law, 2005-05, be referred to the Protection and Development Committee”. Carried
32. Simpson - Kerby: “That Council proceed with legal actions to recover cost overruns of errors and omission for the construction of the Tri Area Medical Centre”. Carried
33. Simpson - Schulz: “To rescind previous motion relating to Elections Returning Officer and that the Clerk be named as the Election Returning Officer”. Carried
34. Simpson - Kramp-Neuman: “That the municipality of Centre Hastings apply to the Ministry of Natural Resources for a modified land use permit at the Boat Launch for an additional 5.9 acres”. Carried
35. Simpson – Schulz: “That the Municipality of Centre Hastings have signs put in place to identify Moira Lake north on Hwy #62 and south on Hwy #62, at present time there are no signs indicating the name of the lake”. Carried
By-Laws:
36. Simpson - Kerby: “By-Law No. 2010-11 being a By-Law to authorize the execution of an Agreement with the Ministry of Transportation receive three readings and be passed”. Carried
37. Kerby - Simpson: “That By-Law No. 2010-12 being a By-Law to provide for the erection of stop signs at intersections receive three readings and be passed”. Carried
38. Simpson - Schulz: “That By-Law No. 2010-14 being a By-Law to amend By-Law 2009-30, a By-Law to designate the Head for the purposes of the Municipal Freedom of Information & Protection of Privacy Act 1998 receive three readings and be passed”. Carried
PAGE 8 – REGULAR MEETING – MAY 26, 2010
39. Kerby - Schulz: “That By-Law No. 2010-15 being a By-Law to appoint Matt MacDonald as the Municipal Clerk for the Corporation of the Municipality of Centre Hastings receive three readings and be passed”. Carried
40. Simpson - Kramp-Neuman: “That By-Law No. 2010-16 being a By-Law to assume as a common and public highway Part of Lot 4, Concession 14 in the former Township of Huntingdon being Part 3, Plan 21R22965 Parts 4 – 6 Plan 21R5455 now the Municipality of Centre Hastings in the County of Hastings receive three readings and be passed”. Carried
Closed Session:
41. Schulz - Kramp-Neuman: “To go into Closed Session with the Clerk and Treasurer present pursuant to Section 239 (2)(c) a proposed or pending acquisition or disposition of land by the Municipality, to deal with the possible purchase of land for future recreational development”. Carried
42. Kramp-Neuman - Kerby: “To resume as before”. Carried
43. Kerby - Simpson: “That staff follow directions as given in the Closed Session”. Carried
Adjournment:
44. Kerby - Kramp-Neuman: “To adjourn”. Carried
__________________________
Tom Deline
Reeve
__________________________
Matt MacDonald
Clerk
THE CORPORATION OF THE MUNICIPALITY OF CENTRE HASTINGS
SPECIAL MEETING OF COUNCIL
MEETING MINUTES
DATE: WEDNESDAY, MAY 12, 2010
TIME: 2:00 P.M.
LOCATION: COUNCIL CHAMBERS, IVANHOE
COUNCIL PRESENT: Reeve Deline, Deputy Reeve Simpson, Councillor Kerby, Councillor Kramp-Neuman, Councillor Schulz
ABSENT: None
STAFF PRESENT: Treasurer, Public Works Superintendent, Clerk
ALSO PRESENT: Members of the Ratepayers Association, Megan Huff – The Community Press newspaper
_______________________________________________________________________
Call to Order
Reeve Deline called the meeting to order at 2:00 p.m.
Disclosure of Pecuniary Interest and the General Nature Thereof
Reeve Deline declared for any items relating to his daughter and stepson.
2010 Draft Budget
Council discussed the Draft Budget as presented and the reduction required to arrive at a 2% Levy increase for 2010 over 2009. Council was advised that this would require a $240,000 reduction in the Draft Budget as presented.
Council proceeded through a review of the Draft Budget by department exploring options for reductions.
Individual department draft budgets as submitted and noted by Council included; the Fire Department draft budget which contains a 25% increase, the Arena draft budget which contains a 7% decrease in operating costs, and the Landfill draft budget which contains a 17% decrease in operating costs.
It was noted that the Reeve and Deputy Reeve will begin a regular review of departmental budgets, in an attempt to ensure they are remaining within annual allocation limits.
Council then took questions from the public in relation to the 2010 Draft Budget.
A question was asked and clarification was provided in regards to the difference between the Levy increase (2%) and the tax rate decrease (-6%).
The Arena budget was questioned and clarification was provided in relation to the operating costs and capital purchases as well as the cost sharing agreement between Centre Hastings and the Township of Madoc.
- Simpson-Kerby: “TO approve the draft budget as presented and amended to transfer $110,000 of hydro interest reserves to offset medical centre capital expenditures and $130,000 of general reserves to offset other capital expenditures in order to achieve a 6% decrease in the tax rate, and a 2% increase in the levy and further that the budget be referred to the regular meeting of Council on May 26, 2010 for adoption”. CARRIED
- Simpson-Kerby: “THAT the Meeting Adjourn at 2:50 p.m.”. CARRIED
_____________________ _______________________
Tom Deline Matt MacDonald
Chair Clerk
THE CORPORATION OF THE MUNICIPALITY OF CENTRE HASTINGS
TRANSPORTATION COMMITTEE MEETING
MEETING MINUTES
DATE: TUESDAY, MAY 11, 2010
TIME: 2:45 P.M.
LOCATION: COUNCIL CHAMBERS, IVANHOE
COUNCIL PRESENT: Reeve Deline, Deputy Reeve Simpson, Councillor Kerby
ABSENT: None
STAFF PRESENT: Treasurer, Public Works Superintendent, Clerk
ALSO PRESENT: Residents (Mr. & Mrs. Phillips)
______________________________________________________________________________
Call to Order
Deputy Reeve Simpson called the meeting to order at 2:47 p.m.
Disclosure of Pecuniary Interest and the General Nature Thereof
There were no disclosures made.
McCumber Road Improvements
Committee members were advised that the three (3) way stop at Fuller Road, Slab Street and
Scholz Road has been installed.
Mr. & Mrs. Phillips were in attendance and advised the Committee that they have not received a response from the Ministry of Natural Resources in relation to a date for a site inspection in relation to their environmental concerns.
The Committee discussed marking the Phillip’s driveway with “Hidden Drive” signage.
The Committee also discussed the potential for the Public Works Superintendent and Councillor Kerby to visit the site, with the Phillips’ and Mr. Douglas, to inspect the laneway/entrance in
relation to the safety concerns that have been raised and potential solutions that have been proposed.
- Deline-Kerby: “THAT the Public Works Superintendent and Councillor Kerby arrange a meeting with Mr. & Mrs. Phillips and Mr. Douglas to conduct a site visit”. CARRIED
- Deline-Kerby: “THAT the issue be deferred to the June 8th, 2010 Transportation Committee meeting”. CARRIED
Letter from Mr. Kevin Strong dated May 4, 2010 regarding building permit
In response to a letter from Mr. Strong, the Committee discussed the requirements that would need
to be met to bring the road(s), Moreland Lake Lane and the unopened portion of Slab Street in front of the subject property, up to standard to allow for the issuing of a building permit at the site.
The Committee discussed past precedents, including the Carson property, and the potential to enter into an agreement with Mr. Strong.
The agreement with Mr. Strong would outline that as the applicant, Mr. Strong would agree firstly,
to have an engineered road plan completed and the roads built to meet the required specifications, secondly to have a letter of agreement with Mr. Strong noting that the roads would continue to be
un-maintained and that there by no request forthcoming to maintain the roads and third and finally
to have Mr. Strong cover all legal costs incurred by himself and the Municipality throughout the process.
- Kerby-Deline: “THAT the Committee recommend to Council that the Municipality enter into a contract with Mr. Kevin Strong, whereby Mr. Strong would fulfill the requirements as outlined by the Committee and that a letter be drafted to this effect and forwarded to Mr. Strong’s attention”. CARRIED
PAGE 2 – TRANSPORTATION COMMITTEE MEETING – MAY 11, 2010
2010 Transportation Budget
The Public Works Superintendent provided a summary of proposed Capital items and Projects for 2010.
The Committee discussed the draft budget as presented, at $1,121,680 and reduced it to $806,000, representing a 2% increase from 2009 to 2010.
- Kerby-Deline: “THAT the Transportation Budget as presented and amended by the Committee be referred to Council for consideration”. CARRIED
Letter from Ministry of Transportation regarding Ivanhoe Community Safety Zone
The Public Works Superintendent advised that the municipality continues to wait for a letter of support from the local Member of Provincial Parliament’s office and for the Ontario Provincial
Police to report. Staff will continue to enquire as to the letter and report and report on any progress made in this regard.
- Deline-Kerby: “THAT the information be received”. CARRIED
Letter from Ms. Shannin Parks regarding safety concerns on St. Lawrence
Street East
The Committee discussed the letter from Ms. Parks and noted that the speed limit is currently 50 km/h on St. Lawrence Street and that based on the recommendation of the Public Works Superintendent, a four way stop at Concession and St. Lawrence Street’s is not warranted at this
time.
The Committee recommended that staff forward to the Ontario Provincial Police (O.P.P.) a copy
of Ms. Parks letter and a cover letter requesting that the O.P.P. increase enforcement in the St. Lawrence Street area.
- Deline-Kerby: “THAT a letter be sent to Ms. Parks informing her that her letter
has been forwarded to the Ontario Provincial Police with a covering letter from
the Municipality requesting increased enforcement of the speed limit in the St.
Lawrence Street area”. CARRIED
- Kerby-Deline: “THAT the Meeting Adjourn at 3:25 p.m”. CARRIED
_____________________ _______________________
Tom Simpson, Matt MacDonald,
Chair Clerk
THE CORPORATION OF THE MUNICIPALITY OF CENTRE HASTINGS
PROTECTION & DEVELOPMENT COMMITTEE MEETING
MEETING MINUTES
DATE: TUESDAY, MAY 11, 2010
TIME: 3:15 P.M.
LOCATION: COUNCIL CHAMBERS, IVANHOE
COUNCIL PRESENT: Reeve Deline, Deputy Reeve Simpson, Councillor Kerby
ABSENT: None
STAFF PRESENT: Treasurer, Clerk
ALSO PRESENT: None
______________________________________________________________________________
Call to Order
Councillor Kerby called the meeting to order at 3:26 p.m.
Disclosure of Pecuniary Interest and the general nature thereof
There were no disclosures made.
Fire Department Budget
The Committee discussed the budget as presented that in its current draft contains a 25% increase from 2009 to 2010.
- Deline-Simpson: “THAT the 2010 draft Fire Department Budget, as presented, be referred
to Council for consideration”. CARRIED
- Simpson-Deline: “THAT the Meeting Adjourn at 3:42 p.m.”. CARRIED
_____________________ _______________________
Mike Kerby Matt MacDonald
Chair Clerk
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