MEETING MINUTES

THE CORPORATION OF THE MUNICIPALITY OF CENTRE HASTINGS
REGULAR MEETING OF JANUARY 27, 2010 COMMENCING AT 6:00 P.M.

The regular meeting of Council was held in the Council Chambers with all of Council present. Also present was Richard Turtle of the Shield Newspaper, Megan Huff of the Community Press Newspaper, John Spitters, CJBQ, MIX 97, ROCK 107, Members of the Ratepayers Association, other Ratepayers and the Treasurer.

Reeve Deline called the meeting to order at 6 p.m.

1. Simpson-Kerby: “To approve the Agenda”. Carried

Disclosure of Pecuniary Interest and the General Nature Thereof:

Reeve Deline declared for payments of accounts to Hunter Ford, and any items relating to his daughter and stepson.

Treasurer/Tax Collector’s Report:

2. Simpson-Kerby: “To approve General Accounts and Arena Accounts of December 2009 and January 2010.” Carried

3. Simpson-Kramp-Neuman: “That correspondence from Lower Trent Conservation be received and the Levy in the amount of $15,839 be included in total expenditures for 2010”. Carried

4. Simpson-Kerby: “That correspondence from Quinte Conservation be received and the Levy in the amount of $16,338 be included in total expenditures for 2010”. Carried

5. Kramp-Neuman-Schulz: “That Council approve the requests for reconsideration to reduce assessment for 2009 on the following properties:

A) Roll # 12-30-224-015-03800 from $131,500 to $128,882 being FT $57,475 and RT $71,407
B) Roll # 12-30-224-020-07020 from $124,500 to $123,750

And further that the Treasurer be authorized to calculate the necessary Tax Write Offs”. Carried

6. Kerby-Kramp-Neuman: “That Council approves the Amended Property Assessment Notices to reduce Assessment for 2009 on the following properties:

A) Roll # 12-30-224-020-11800 from $82,750 to $78,528 being FT $34,332 and RT $ 44,196
B) Roll # 12-30-224-010-11200 from RT $15,975 to FT $16,328

And further that the Treasurer be authorized to calculate the necessary Tax Write
Offs”. Carried

7. Kramp-Neuman-Schulz: “That correspondence from the Madoc & District Chamber of Commerce be received and that a Budget Allocation of $20,000 be included in expenditures for 2010”. Carried

8. Simpson-Kramp-Neuman: “That correspondence from Jim Bakker be received and his request for $12,000 be referred to 2010 Budget Deliberations”. Carried

9. Kerby- Schulz: “To receive the Report of Livestock Valuer Clare Downey and that Leonard O’Leary be paid $150 for one beef calf killed by coyotes and that the appropriate forms be forwarded to the Ministry for reimbursement”. Carried

10. Simpson-Kerby: “That correspondence from Dave Little be received and the request for financial assistance for the O’Hara Mill Dam Project be referred to 2010 Budget Deliberations”. Carried

11. Simpson-Kramp-Neuman: “That correspondence from the Ministry of Transportation be received and that they be advised that Centre Hastings is willing to accept the surplus lands being part of Lot 2, Concession 9 Madoc Township adjacent to the Landfill Site at no cost to the Municipality”. Carried

12. Kerby-Schulz: “That Bonnie Jones be appointed as the Returning Officer for Centre Hastings for the 2010 Municipal Election.”

Simpson-Kramp-Neuman: “To defer until after the Closed Session”. Carried

13. Kramp-Neuman-Kerby: “That Council approves the agreement with the Tax Recovery Group and that the Treasurer be authorized to execute the necessary documents”. Carried

14. Kramp-Neuman-Schulz: “That the Reeve & Treasurer be authorized to enter into a Developer’s Agreement for the North East corner of Hwy #7 & #62 subject to the approval of the terms by the Municipal Solicitor”. Carried

15. Schulz-Kramp-Neuman: “That correspondence from Tom Simpson Chair of the Tri-Area Medical Centre Board be received and referred to the next Council Meeting”. Carried

16. Simpson-Schulz: “That Council accept the tender from the Templeman Group to complete the Organizational Review being the low tender at $24,615.00”. Carried

17. Simpson-Schulz: “That the Treasurer/ Tax Collector’s Report of January 27, 2010 be received and adopted”. Carried

Approval of Minutes:

18. Kerby-Schulz: “That the minutes from the Regular Council Meeting of December 16, 2009 be received and adopted”. Carried

Public Works Superintendent Report:

19. Simpson-Kerby: “To receive the Public Works Superintendent/ Supervisor’s Report for the month of January 2010”. Carried

Committee Reports:

Committee Members provided updates on their various Committees.

Deputy Reeve Simpson requested that the Public Works Superintendent’s report be available by Friday with the Agenda.

Councillor Kerby advised that the Pancake Breakfast will be held on March 21st.

Councillor Schulz read a prepared statement on the Family Health Team providing information on services and the Doctors on the team.

20. Simpson-Schulz: “To post the Family Health Team Committee Report on the website”. Carried

Operations Reports:

21. Simpson-Kerby: “To receive the following Operation Reports; CBO Report for the month of December 2009”. Carried

Delegations:

Ron Fabian addressed Council representing the Centre Hastings Ratepayers Association. He inquired as to a response to their December 16, 2009 letter to Council requesting information on the Municipal Building and Weed Harvesting.

Reeve Deline advised that a reply would be mailed shortly.

Minutes from Meetings of Various Boards & Committees:

22. Kerby-Schulz: “To receive the Minutes from Meetings of various Boards & Committees;

Lower Trent Conservation Board of Directors Meeting Minutes December 10, 2009
Centre Hastings Public Library Board Meeting Minutes December 11, 2009
Central Hastings Family Health Team Board of Directors Meeting Minutes November 10, 2009
Recreation Board Meeting Minutes December 15, 2009
Parks, Rec & Culture Committee Meeting Minutes January 7, 2010
Quinte Waste Solutions Meeting Minutes November 30, 2009
Transportation Committee Meeting Minutes January 12, 2010
Protection & Development Committee Meeting Minutes January 12, 2010 as amended”. Carried

23. Schulz-Simpson: “To receive and file the correspondence items;

Council has received a copy of correspondence from the Ministry of Municipal Affairs & Housing with information on revised Planning Act Regulations to comply with recommendations of their Propane Safety Review Panel.
Council has received a copy of correspondence from the Ontario Municipal Board advising of an OMB Appeal on a severance Part of Lot 5, Concession 2.
Council has received a copy of correspondence from the Ontario Clean Water Agency providing information on the 2009 Discharge for the Madoc Lagoon.
Council has received a copy of two Site Inspection Summaries from the engineer on the progress of the Municipal Administration Building.
Council has received a copy of correspondence from the Lower Trent Conservation providing a revised Review Fee Schedule for 2010.
Council Members have received copies of the December Status Report for the Madoc Landfill from AECOM.
Council Members have received copies of correspondence from Ontario Clean Water Agency providing information on the Madoc Antimony Results for December 2009. A copy of correspondence has also been forwarded to the Public Works Supervisor.
Council Members have received correspondence from the Ministry of Natural Resources advising of a Workshop to take place on January 27, 2010 in Peterborough in regards to Human Wildlife Conflict Resolution.
Council Members received copies of correspondence from the Moira Lake Property Owners Association replying to our letter of October 8, 2009 in regards to garbage bins around the Lake.
Copies of correspondence from Donald Scarfe, Integrated Waste Management Plan Coordinator providing information on the Public Meetings that were held in October and November.
Copies of correspondence from Centre Hastings Support Network thanking Council for their donation to help with the Annual Christmas Sharing Program.
Quinte Conservation has provided copies of their 2010 Flood Warning Plan.
Council Members received copies of Activity Reports from the Environmental Project Coordinator for the period of December 19, 2009 to January 1, 2010 and January 4 to January 17, 2010.
Copies of correspondence from Donald Scrafe, Integrated Waste Management Plan Coordinator providing Working Notes from the November 19, 2009 Meeting.
Council Members received copies of correspondence from Quinte Conservation advising that they will be sending out letters to Landowners with property near a source of Municipal Drinking Water and requested to complete a short questionnaire.

And further, that a copy of Item #1 be referred to the C.B.O., a copy of Item #3 be forwarded to the Lake Steward, and a copy of Item #9 be referred to the Public Works Superintendent to follow up on signage”. Carried

Correspondence:

24. Simpson-Kerby: ““That correspondence from the Township of Tyendinaga to the County of Hastings in regards to the cutback in OMPF Funding at the Lower Tier be received and that they be notified that Council supports their initiative”. Carried

25. Simpson-Kramp-Neuman: “That correspondence from the Township of Mapleton be received and filed”. Carried

26. Kramp-Neuman-Simpson: “That correspondence from the City of Oshawa be received and filed”. Carried

27. Simpson-Kerby: “That correspondence from the Land ‘O’ Lakes Tourist Association be received and further that they be advised that Council supports their Proposal to have a link appear on the Ontario Parks Campsite Reservation Page”. Carried

28. Simpson-Kramp-Neuman: “To approve the Municipality of Centre Hastings Health & Safety Policies & Procedures”. Carried

29. Simpson-Schulz: “That correspondence from the property owners on Scholtz Road requesting additional information on the McCumber Bridge Project be received and referred to the Transportation Committee”. Carried

30. Simpson-Kerby: “That the Municipality of Centre Hastings acknowledges and supports where possible the formation of the Centre Hastings Centurion Football Team”. Carried

31. Simpson-Schulz: “That correspondence from the Hastings Quinte Emergency Medical Services be received and that they be advised that the Municipality of Centre Hastings would like to participate in the Joint Agreement”. Carried

New Business:

32. Kerby-Kramp-Neuman: “That By-Law No. 2010-01 being a By-Law to amend the Comprehensive Zoning By-Law for Part of Lot 17, Concession 4 receive three readings and be passed”. Carried

33. Simpson-Schulz: “That By-Law No. 2010-02 being a By-Law to amend the Comprehensive Zoning By-Law for 151 St. Lawrence Street East, being Plan 218, Lot 12 receive three readings and be passed”. Carried

34. Kerby-Simpson: “That By-Law No. 2010-03 being a By-Law to provide for an Interim Tax Levy and to provide for the payment of taxes and to provide for penalty and interest of 1.25% receive three readings and be passed”. Carried

35. Schulz-Simpson: “That By-Law No. 2010-04 being a By-Law to authorize temporary borrowing receive three readings and be passed”. Carried

36. Simpson-Schulz: “That By-Law No. 2010-05 being a By-Law for Governing the calling, place and proceedings and Meetings of the Municipal Council for the Municipality of Centre Hastings receive three readings and be passed”. Carried

Closed Session:

37. Kramp-Neuman-Simpson: “To go into Closed Session with the Treasurer present to discuss labour relations or employee negotiations under Section 239 2(d)”. Carried

38. Simpson-Kramp-Neuman: “To resume as before”. Carried

39. Simpson-Kramp-Neuman: “That staff advertise a contract position for the temporary job of Clerk”. Carried

40. Kerby-Schulz: “That Bonnie Jones be appointed as the Returning Officer for Centre Hastings for the 2010 Municipal Election”. Carried

Adjournment:

41. Simpson-Schulz: “To adjourn”. Carried

__________________                                                __________________
Tom Deline                                                                 Bonnie Jones
Reeve                                                                          Deputy Clerk

THE CORPORATION OF THE MUNICIPALITY OF CENTRE HASTINGS
PROTECTION AND DEVELOPMENT COMMITTEE MEETING JANUARY 12, 2010 3:15PM

Present were Reeve Deline, Deputy Reeve Simpson, Councillor Kerby, Councillor Schulz, the Public Works Superintendent, the Treasurer, Pat Shannon and Megan Burnside of the Central Hastings Public Transit, Bill Pollack and Chris Papertzian.

Councillor Kerby called the meeting to order at 3:15 p.m.

Disclosure of Pecuniary Interest and the general nature thereof. There were no disclosures made.

1.Simpson/Deline “ To approve the agenda”. Carried

Proposal from Deer Creek for continued services in 2010

A discussion took place with regards to the Municipalities current training needs. The Public Works Superintendent will obtain a per item quote from Deer Creek Consulting.

2.Simpson/Deline “ To request that the Public Works Superintendent obtain a per item quote from Deercreek Consulting and report back at the next committee meeting after reviewing what staff can do”. Carried

Central Hastings Public Transit

Pat Shannon and Megan Burnside provided a power point presentation outlining the operations of the Central Hastings Public Transit System and it’s successes. They are requesting $4000 in funding as well as gas tax recovery application assistance.

Tom Simpson requested a budget be provided before a decision on funding can be reached.

3.Deline/Simpson “ That Municipal staff obtains more information regarding the gas tax funding”. Carried

Letter from Friends of the Library

The Friends of the Library have requested that the licence fee for the Break Open Ticket Lottery be no more than $60 as they only sell one box.

4.Simpson-Deline “ To recommend to Council that Break Open Lottery Licenses be provided to non profit organizations at a minimum of $50.00 per box up to amaximum of $250.00 annually”. Carried

Fire Department South Hall

Chris Papertzian and Bill Pollock attended the meeting to discuss the purchase of new hydraulic extrication equipment (jaws of life). They have received a deal from a Hurst Supplier if they buy the tools that the power unit is provided free. The total cost before tax is $18,935 and the Association has some monies to apply to the purchase.

5.Deline-Simpson “ To recommend to Council that a loan of $13,400 be advanced to Station 1 Association to buy new hydraulic equipment to be paid back by the Association in 2010 with consideration to include in the FD budget”. Carried

Urban Growth Scenario

6.Simpson-Deline “ That staff contact Brian McComb at the County and request that his staff attend a future meeting of the Committee to discuss urban growth”. Carried

7.Simpson-Deline “ That the meeting adjourn at 4:30 pm”. Carried

…………………………………                          …………………………………
Mike Kerby,                                                      Bonnie Jones,
Chairman                                                         Treasurer

THE CORPORATION OF THE MUNICIPALITY OF CENTRE HASTINGS
TRANSPORTATION COMMITTEE MEETING JANUARY 12, 2010 AT 2:45PM

Present were Reeve Deline, Deputy Reeve Simpson, Councillor Kerby, Councillor Schulz, the Public Works Superintendent and Mr. and Mrs. Phillips.

Deputy Reeve Simpson called the Meeting to order at 2:45 p.m.

Disclosure of Pecuniary Interest and the general nature thereof. There were no disclosures made.

A Letter from Property Owners Mr. and Mrs. Phillips at Sholtz Road

A discussion took place regarding the opening of the McCumber Road. Property owners on Sholtz Road have both safety and historical concerns associated with the opening of the road. Mr. and Mrs. Phillips addressed their concerns to the committee.

1. Simpson/Kerby: “That the Public Works Superintendent further address each of the items of concern in the Phillips correspondence and report back at the next Committee meeting”. Carried

Northshore Lane Entrance

Brent Hall, Chairman of the Northshore Lane Road Committee sent correspondence requesting that the problem of loose gravel on Northshore Lane where it meets Hwy 62 be addressed. The Public Works Superintendent reported that the MTO should be sent a copy of the letter.

2. Deline-Kerby: “That the letter received from Brent Hall be forwarded to MTO and their Hwy 62 maintenance contractor requesting a response to the concerns and that a copy be forwarded to the Northshore Lane Road Committee ”. Carried

3. Deline/Kerby: “That the Meeting Adjourn at 3:12 p.m.”. Carried

…………………………………                          …………………………………
Thomas Simpson,                                                Bonnie Jones,
Chairman                                                             Treasurer

THE CORPORATION OF THE MUNICIPALITY OF CENTRE HASTINGS REGULAR MEETING OF DECEMBER 16, 2009 COMMENCING AT 6:00 P.M.

1. Simpson-Kerby: “To approve the Agenda, including 3 additional pieces of correspondence to refer to Committee”. Carried

Reeve Deline called the meeting to order at 6 p.m.

Disclosure of Pecuniary Interest and the General Nature Thereof:

Reeve Deline declared for payments of accounts to Hunter Ford, and any items relating to his daughter and stepson.

Treasurer/Tax Collector’s Report:

2. Simpson-Schulz: “To approve General Accounts of December 2009 in the amount of $316,683.08 and Arena Accounts of December 2009 in the amount of $115,216.47.” Carried

3. Simpson-Kerby: “That information received in regards to the idea of a Museum be received”. Carried

4. Kramp-Neuman-Schulz: “That the Reeve be authorized to sign an extension of 6 months on the Municipal Properties listed for sale with Century 21”. Carried

5. Kerby-Kramp-Neuman: “That Don Miller be appointed as a Member of the Committee of Adjustment/ Fence Viewers Committee for a one year extension to the end of December 31, 2010”. Carried

6. Simpson-Kramp-Neuman: “That information be requested from the Conservation Authority in regards to their fees for Minor Variances and Rezoning Applications”. Carried

7. Simpson-Kerby: “That the proposal from Frank Cowan Company Ltd. be accepted to provide Insurance Coverage for 2010 for all departments at a cost of $116,309.00”. Carried

8. Simpson-Schulz: “That correspondence from Mosey & Mosey be received and that the 2010 Employee Group Benefit Package be approved from Manulife Financial”. Carried

9. Schulz-Kerby: “That the Treasurer/ Tax Collector’s Report of December 16, 2009 be received and adopted”. Carried

Approval of Minutes:

10. Kerby-Simpson: “That the minutes from the following Council Meetings be received and adopted; Public Meeting Minutes of November 25, 2009, Regular Meeting Minutes of November 25, 2009”. Carried

Public Works Superintendent Report:

11. Schulz-Kramp-Neuman: “To receive the Public Works Superintendent/ Supervisor’s Report for the month of December 2009”. Carried

12. Kerby-Simpson: “That the Public Works Superintendent be authorized to order a 2010 John Deere 770G being the low price at $221,000 and take delivery February 2010”. Carried

13. Kerby-Simpson: “That the proposal from Deer Creek Consulting for continued service in 2010 be referred to the Protection & Development Committee Meeting in January”. Carried

14. Kramp-Neuman-Schulz: “To receive the draft Health & Safety Policies and refer to the Regular Meeting in January 2010 for approval”. Carried

Committee Reports:

Committee Members provided updates on their various Committees.
PAGE 2 – REGULAR MEETING – DECEMBER 16, 2009

Operations Reports:

15. Simpson-Kerby: “To receive the following Operation Reports; CBO Report for the month of December 2009”. Carried

16. Kerby-Schulz: “To receive the following Operation Reports; Animal Control Officer Report for August to November 2009”. Carried

Delegations:

Two letters were presented to Council at the Meeting by Wendell White of the Centre Hastings Ratepayers Association requesting information.

17. Simpson-Schulz: “That correspondence from the Centre Hastings Ratepayers Association be received”. Carried

Dorothy Ellis commented that Don Miller no longer lives in Centre Hastings and perhaps someone else should be appointed to the Minor Variance Committee.

18. Simpson-Kerby: “To rescind Motion No. 5 appointing Don Miller as a Member of the Committee of Adjustment/ Fence Viewers Committee for 2010”. Carried

19. Schulz-Kramp-Neuman: “That staff advertise for a Member to sit on the Committee of Adjustment/ Fence Viewers Committee for 2010”. Carried

Minutes from Meetings of Various Boards & Committees:

20. Simpson-Schulz: “To receive the Minutes from Meetings of various Boards & Committees;

Centre Hastings Medical Centre Board Meeting November 10, 2009
Quinte Waste Solutions Meeting October 26, 2009
Arts Centre Committee Meeting Minutes November 17, 2009
Arts Centre Committee Meeting Minutes December 1, 2009
Comfort Country Planning Group Meeting Minutes October 21, 2009
Centre Hastings Recreation Centre Board Meeting Minutes October 27, 2009
Parks, Rec & Culture Committee November 12, 2009
Centre Hastings Recreation Board Meeting November 24, 2009”. Carried

Correspondence:

21. Kerby-Kramp-Neuman: “To receive and file the correspondence items;

A copy of correspondence from Hastings County Planning & Development Department advising of Decisions in connection with Severance File No. B146/08 and B90/09 Ruth Walker, File No.B66/09 & B67/09 Dale Ketechson, File No. B79/09 Truman Tuck, and File No. B85/09 Lidster Homes Ltd. All granted subject to conditions.
Copies of my correspondence to Carolyn Logan, Agent for the Madoc Baptist Church, November 23, 2009 advising that the appeal period for the zoning of the property has ended with no objection filed.
Council has received a copy of correspondence from the Centre Hastings Snowmobile Club advising that volunteers are working on the old railway right of way marking the Trails for the upcoming season.
Council Members have received copies of correspondence from Tim Horton’s requesting notice for proposed amendments to Official Plans or By-Law amendments respecting restaurants of all types.
Council Members have received copies of the power point presentation from Shane Lightfoot Hastings County Director of Human Resources from the November Meeting of the Hastings County Clerks and Treasurers Association.
Council Members have received copies of an AMO Member Communication with information on MOE changes to lead sampling requirements. Council Members have received copies of the IWMP Working Notes from Donald Scarfe Integrated Waste Management Plan Coordinator.
Council Members & the Public Works Supervisor have received copies of the Cost Plus Client Report third quarter 2009 received from OCWA.
Council Members have received notice of a Minor Variance Hearing from the Township of Madoc to permit the construction of a commercial retail store with less loading bays than specified by the Madoc Township Zoning By-Law. The property is an area adjacent to the Village of Madoc and will provide a Canadian Tire Retail Outlet.
Council Members have received copies of the Activities Report from the Environmental Project Coordinator for the period November 7 – 21, 2009.
A copy of correspondence from Human Resources & Skills Development Canada advising that our request for funding under the Small Projects Enabling Accessibility Fund has not been selected for funding”. Carried

22. Simpson-Kerby: “That correspondence from Central Hastings Support Network be received and that a $200 grant be provided for 2009 to support their Christmas Sharing Program”. Carried

23. Simpson- Kerby: “That correspondence from the Township of Madawaska Valley be received and filed”. Carried

24. Simpson-Schulz: “That correspondence from the City of St. Catherine’s be received and that they be advised that Council supports the Private Members Bill to exempt the Royal Canadian Legion from GST on the purchase of red lapel poppies and that notice of support be forwarded to Daryl Kramp, MP”. Carried

25. Simpson-Kerby: “That correspondence from the County of Grey be received and that they be advised that Council supports their Resolution that the Federal & Provincial Government Agencies responsible for Public Health, Energy Creation and Energy Management dedicate resources to consider the impact of wind turbines and provide regulations & guidelines for Municipalities and the developers and further that notice of support be forwarded to Daryl Kramp, MP and to Leona Dombrowsky, MPP”. Carried

26. Kramp-Neuman-Simpson: “That correspondence from the Town of Niagra-on-the-Lake be received and filed”. Carried

27. Kramp-Neuman-Simpson: “That correspondence from Madoc C.O.P.E. regarding the Maintenance Proposal for 2010 be received and that they be advised that Council approves the contract at the same amount as 2009”. Carried

28. Simpson-Kerby: “That correspondence from the property owners on Scholtz Road be referred to the Transportation Committee in January”. Carried

New Business:

29. Kramp-Neuman-Schulz: “That Council recommend consent be granted to Severance Application B110/09 Jeff & Krista Thompson and the following conditions apply;

That all taxes be paid;
That Cash-in-Lieu fees of $750.00 be paid;
The Road Superintendent to be satisfied that a safe entrance can be established within the frontage of the severed and retained lands”. Carried

30. Simpson-Kramp-Neuman: “That the application to amend Zoning By-Law 2002-10 from Ruth Walker for Part of Lot 17, Concession 4 be received and that staff be directed to circulate notice of a Public Meeting to be held January 27, 2010 at 5:45pm”. Carried

31. Kerby-Schulz: “That the application to amend Zoning By-Law 2002-10 from the Medical Centre Board for Lot 12, RP218 be received and that staff be directed to circulate notice of a Public Meeting to be held January 27, 2010 at 5:45pm”. Carried

32. Simpson-Kerby: “That the Municipality of Centre Hastings partner with the Centre Hastings Secondary School Greenhouse to grow and distribute 24 planters at a cost of $50 per planter box”. Carried

33. Simpson-Kramp-Neuman: “That staff be directed to submit an application to the Continuous Improvement Fund to acquire funding for the new Multi-Recycle boxes to be placed around Moira Lake or any other location deemed necessary”. Carried

34. Simpson-Schulz: That By-Law 2009-24 Section 3.0, No. 3 be amended to include as follows; Notice of Council Meetings and of Committee Meetings along with the Agenda shall be posted on the Municipal Website and sent to the local library prior to the Meeting

35. Kerby-Simpson: “That correspondence received from Eric Fry and Pat Shannon regarding Central Hastings Public Transit and from the Friends of the Library be referred to Committee in January 2010”. Carried

Closed Session:

36. Schulz-Simpson: “To go into Closed Session with the Treasurer & Public Works Superintendent present to discuss labour relations or employee negotiations under Section 239 2(d) and advice that is subject to Solicitor/ Client Privilege under Section 239 2 (f)”. Carried

37. Simpson-Kerby: “To resume as before”. Carried

38. Kramp-Neuman-Simpson: “That staff follow directions as given in the closed session”. Carried

Adjournment:

39. Simpson-Kramp-Neuman: “To adjourn”. Carried

THE CORPORATION OF THE MUNICIPALITY OF CENTRE HASTINGS
REGULAR MEETING OF NOVEMBER 25, 2009 COMMENCING AT 6:00 P.M.

The regular meeting of Council was held in the Council Chambers with all of Council present. Also present was a representative of the Shield Newspaper, Megan Huff of the Community Press Newspaper, John Spitters, CJBQ, MIX 97, ROCK 107, Wynne Rollins of the Centre Hastings Helping People Committee, several members of the Ratepayers Association, Nic Carey and other interested Taxpayers and the Treasurer.

1. Schulz-Simpson: “To approve the Agenda”. Carried

Reeve Deline called the meeting to order at 6 p.m.

Reeve Deline welcomed Alysa Shaw & Samantha Pang from Loyalist College who attended the Meeting as part of their school curriculum.

Disclosure of Pecuniary Interest and the General Nature Thereof:

Reeve Deline declared for payment of accounts to Hunter Ford, and any items relating to his daughter and stepson.

Treasurer/Tax Collector’s Report:

2. Kerby-Simpson: “To approve General Accounts of November 2009 in the amount of $466,198.08 and Arena Accounts of November 2009 in the amount of $21,246.59.” Carried

3.Simpson-Schulz: “That correspondence from the Central Hastings Family Health Team be received and that they be advised that Council has no objection to using the Residual Funds from the 2009 PAIRO Tour on developments to a website”. Carried

4.Kramp-Neuman-Kerby: “That Council endorses the Notice of Motion received from the Centre Hastings Park Committee as follows; to order two additional mats from Murray Rug Rentals for the Winter Season and purchase one heavy duty winter mat through Cintas at a cost of $600.00”. Carried

5. Kramp-Neuman-Simpson: “That Council endorses the Notice of Motion received from the Parks, Recreation & Culture Committee as follows; that PRCC organize and host an annual Volunteer Appreciation Evening with the expense to be included in the budget”. Carried

It was noted by Tom Simpson that the budget amount discussed was $2500.00.

6.Kramp-Neuman-Kerby: “That information from Sarah Bowles Parks & Recreation & Culture Coordinator regarding the Carol Parade through Madoc on Sunday December 13, 2009 be received and that she be advised that the OPP should be contacted”. Carried

7. Simpson-Schulz: “That correspondence from Harry Quart regarding large bins on Camp Road be received and that staff be requested to forward a letter to the owner of the material advising that their garbage should be taken to the Landfill Site at Stoco, being a resident of the Municipality of Tweed, that a copy of correspondence be forwarded to the Municipality of Tweed and further, that Mr. Quart be advised of Council’s actions in this matter”. Carried

8. Simpson-Kerby: “That correspondence from Cindy Spencer OCCWA be received and that the estimated 2010 costs be referred to Budget Deliberations”. Carried

9. Kerby- Schulz: “That correspondence from Joe Mumby Septic Tank Pumping be received and that they be advised that Council grants permission to deposit septage into the Municipal Lagoon System for the Winter Season of 2009/ 2010 based on similar agreement to last year”. Carried

10. Simpson-Schulz: “That correspondence from Linda Lain Centre Hastings People Helping People be received & a $200 Grant be provided for 2009”. Carried

11. Kramp-Neuman-Simpson: “That Council approves the Minutes of Settlement under Section 39.1 of the Assessment Act to reduce Assessment for 2009 on Roll# 12-30-224-030-10548 from $131,000 to $129,000, Roll# 12-30-224-030-16102 from $302,000 to $283,000, Roll# 12-30-224-010-01800 from $92,000 to $31,000, Roll# 12-30-224-030-22250 from $121,000 to $105,000 and Roll# 12-30-138-010-18600 from $26,800 to $23,200 CT & $492,200 to $425,800 RT, and further that the Treasurer be authorized to calculate the necessary Tax Write Offs”. Carried

12. Simpson-Kerby: “That the final Council Meeting for the year 2009 will be held on Wednesday December 16, 2009 commencing at 6:00 p.m.”. Carried

13. Kramp-Neuman-Kerby: “That correspondence from Carm Donato announcing his retirement as Centre Hastings Park Chairperson and Committee Member be accepted with regret, and that a letter of appreciation be forwarded to Carm for his years of dedication over the past 6 years”. Carried

14. Kramp-Neuman-Schulz: “That the Treasurer/ Tax Collector’s Report of November 25, 2009 be received and adopted”. Carried

Approval of Minutes:

15. Schulz-Kerby: “That the minutes from the following Council Meetings be received and adopted; Public Meeting Minutes of October 28, 2009 (2 meetings), Regular Meeting Minutes of October 28, 2009 and Special Meeting Minutes of November 10, 2009”. Carried

Staff provided information on the issue of Stray Cats as requested at the last Meeting. Sample By-Laws were obtained from the City of Belleville, the City of Quinte West, and the Municipality of Tweed. No action was taken by Council on the information.

Public Works Superintendent Report:

16. Simpson-Kerby: “To receive the Public Works Superintendent/ Supervisor’s Report for the month of November 2009”. Carried

Committee Reports:

Committee Members provided updates on their various Committees. Tom Simpson proposed a Motion to increase the size of the Trail of Two Lakes Committee.

17. Simpson-Kerby: “That the Trail of Lakes be increased to 7 Members from 5”. Carried

Reeve Deline advised that he is appointing the following 2 Committees:

Committee to oversee change orders to the new Municipal Office; Reeve Deline, Deputy Reeve Simpson, Engineer Chris Morden, and CBO Doug Keller.
Committee to oversee preliminary design for Recreation Complex Project in Ivanhoe; Reeve Deline, Councillor Kerby, Wyn Rollins, Linda Lain, Larry Mitz, Engineer Chris Morden and CBO Doug Keller.

Operations Reports:

18. Simpson-Schulz: “To receive the following Operation Reports; CBO Report for the month of November 2009”. Carried

Delegations:

A letter was presented to Council at the Meeting from Larry Mitz Vice Chair of the Centre Hastings Ratepayers Association requesting information. Mr. Mitz spoke on behalf of the Association and inquired about monthly financial updates on the new Municipal Office, as well as copies of the payment vouchers. Reeve Deline advised that Council would be receiving Budget Report Updates on the new Municipal Office along with other Departmental Reports. Council dealt with the request for payment vouchers at an earlier Council Meeting and the Resolution passed was “That the Centre Hastings Ratepayers Association be advised that the cost to reproduce monthly vouchers that can be made available to the Public under the MFIPA will be $65.00”.

Nic Carey attended the Meeting to address unfavorable comments made by the Centre Hastings Ratepayers Association in regards to a letter that was sent to Madoc Township. Mr. Carey was in attendance at the September 30th Meeting when the negative statements were made but made no response at that time as it was a Delegation issue. The letter sent to Madoc Township Council did indeed criticize their Members for not contributing to the Capital Cost of the new Medical Centre. A second letter which was an altered copy of the first and circulated to residents of Madoc Township to draw attention away from Council Members was by persons unknown. Mr. Carey questioned why the Association would seek to defend Members of a neighboring Municipality, yet criticize Members of their own Council who have done nothing wrong. Mr. Carey said he was speaking on behalf of many people in the Community when he says a huge Thank you to Members of Council and staff for their efforts.
PAGE 3 – REGULAR MEETING – NOVEMBER 25, 2009

19. Simpson-Kerby: “To receive and file the letter from Mr. Carey”. Carried

Minutes from Meetings of Various Boards & Committees:

20. Schulz-Simpson: “To receive the Minutes from Meetings of various Boards & Committees;

Centre Hastings Medical Centre Board Meeting October 13, 2009
Centre Hastings Public Library Board Meeting November 3, 2009
Quinte Waste Solutions Meeting September 28, 2009
Arts Centre Committee Meeting October 20, 2009
Arts Centre Committee Meeting Minutes November 3, 2009
Centre Hastings Park Committee Meeting Minutes October 21, 2009
Centre Hastings Park Committee Meeting Minutes November 10, 2009
Central Hastings Family Health Team Minutes October 13, 2009
Comfort Country Planning Group Meeting Minutes October 21, 2009
Transportation Committee Meeting Minutes November 10, 2009
Lower Trent Conservation Board of Directors Meeting Minutes November 12, 2009”. Carried
Parks Recreation and Culture Committee Minutes October 15, 2009
Centre Hastings Park Committee Meeting Minutes September 23, 2009
Canada Day Committee Minutes October 5, 2009
Central Hastings Family Health Team Minutes August 11, 2009
Central Hastings Family Health Team Minutes September 8, 2009
Lower Trent Conservation Authority Board of Directors Meeting Minutes October 8, 2009
Stirling-Rawdon Arena Board Meeting Minutes September 29, 2009”. Carried

Correspondence:

21. Simpson-Kramp-Neuman: “To receive and file the correspondence items;

A copy of correspondence from the Ontario Property Tax Consultants Inc. to the Assessment Review Board with information on Case Management Plan Region 6.
A copy of correspondence from Kelly Murphy AECOM with a Project Status Report for the Madoc Landfill Site.
A copy of the Report from the Environmental Coordinator to Council for the period of Oct. 26, 2009 to Nov. 6, 2009.
A copy of correspondence from Megan Burnside Public Transit Coordinator providing a Report on the progress of their Central Hastings Transit Project.
A copy of correspondence from Human Resources & Skills Development Canada advising that our request for funding under the Small Projects Enabling Accessibility Fund has been denied.
A copy of correspondence from the Ministry of the Environment to the City of Belleville advising of a Provisional Certificate of Approval for Organic Soil Conditioning Site on Lots 10 & 11, Concession 4 Municipality of Centre Hastings former Huntingdon Township.
A copy of correspondence from the Municipal Tax Collector’s Association advising of amendments to the Municipal Act 2001 in regards to Tax Policy Deadlines.
A copy of correspondence from the Ministry of Community & Social Services with information on Reporting Requirements for the Customer Service Standard Accessibility for Ontarians with Disabilities Act 2005.
Notice of a Minor Variance Hearing December 8, 2009 for Terry & Maureen Burke Part Lot 12, Concession 13.
Letter from Stirling-Rawdon advising that they will not be providing winter patrol”. Carried

22. Simpson-Kerby: “That correspondence from the City of Ottawa be received and that they be advised that Council supports their Resolution regarding the Highway Traffic Act and further that notice of support be forwarded to Leona Dombrowsky, MPP”. Carried

23. Kerby-Simpson: “That correspondence from the County of Perth be received and that they be advised that Council supports their Resolution regarding Residential/ Farmland Property Tax concerns, and that Notice of Support be forwarded to Leona Dombrowsky, MPP”. Carried

24. Simpson-Kerby: “That correspondence from the Township of Wainfleet be received and that they be advised that Council supports their Resolution to object to the Wetland Mapping Proposal for their Municipality by the Ministry of Natural Resources, and that Notice of Support be forwarded to Leona Dombrowsky, MPP”. Carried

25. Simpson-Kerby: “That correspondence from the Township of Tyendinaga be received and that they be advised that Council supports their Resolution to request that the Province require the immediate closure of the Richmond Landfill Site, and further that notice of support be sent to Leona Dombrowsky, MPP”. Carried

26. Simpson-Schulz: “That correspondence from the County of Lambton be received and that they be advised that Council supports their Resolution to impose a Moratorium on local Health Integration Networks to prevent any further reductions and/ or restructuring in Health Care Services in Rural & Northern Communities until a Province-wide Review Process has been conducted, and further that notice of support be forwarded to Leona Dombrowsky, MPP. With a copy to the Central Hastings Family Health Team”. Carried

27. Simpson-Kerby: “That correspondence from the Township of Frontenac Islands be received and that they be advised that Council supports their Resolution to request that the Federal Government through Correction Services of Canada keep the six Prison Farms in question open, and further that notice of support be forwarded to Darryl Kramp, MP”. Carried

28. Kerby-Kramp-Neuman: “That correspondence from the Township of Madawaska Valley be received and that they be advised that Council supports their Resolution regarding “Lightening the Ecological Footprint of Logging within Algonquin Park” and the “Species at Risk Act” as it relates to the habitat of the Wood Turtle”. Carried

New Business:

29. Kramp-Neuman-Schulz: “That Council recommend consent be granted to Severance Application B98/09 & B99/09 Mary Skakie and the following conditions apply;

That all taxes be paid in full;
That Cash-in-Lieu fees of $750.00 be paid on each severance;
The Road Superintendent to be satisfied that a safe entrance can be established within the frontage of the severed and retained lands;

Rezone the severed Lots from RR-h to RR”. Carried

30. Simpson-Schulz: “That Council recommend consent be granted to Severance Application B92/09 & B93/09 & B94/09 James, Jonathon, and Stewart McConnell and the following conditions apply;

That all taxes be paid;
That Cash-in-Lieu fees of $750.00 be paid on two severances;

Rezone the subject lands (benefiting severed and retained) to Rural Residential while retaining the ES and EP Zones”. Carried

By-Laws:

31. Kramp-Neuman-Simpson: “That By-Law No. 2009-34 being a By-Law to amend the Comprehensive Zoning By-Law for Part of Lot 7, Concession 7 Richard & Shirley Kell receive three readings and be passed”. Carried

Closed Session:

32. Simpson-Schulz: “To go into Closed Session with the Treasurer present to discuss labour relations or employee negotiations under Section 239 2(d)”. Carried

33. Schulz-Simpson: “To resume as before”. Carried

34. Kerby-Kramp-Neuman: “That staff follow directions as given in the closed session”. Carried

Kelly Cronkright and Lisa Varden attended the Meeting and asked to address Council regarding an application for Funding from Celebrate Ontario.

35. Simpson-Kerby: “To accept Kelly & Lisa as a Delegation”. Carried

36. Kramp-Neuman-Simpson: “To support the application under Celebrate Ontario to hold a One Day Festival in 2010”. Carried

Adjournment:

37. Simpson-Kerby: “To adjourn”. Carried

THE CORPORATION OF THE MUNICIPALITY OF CENTRE HASTINGS PUBLIC MEETING NOVEMBER 25, 2009 5:45 PM

A Public Meeting was held in the Council Chambers with Reeve Deline, Deputy Reeve Simpson, Councillor Schulz, Councillor Kramp-Neuman, & Councillor Kerby in attendance. Also in attendance was John Spitters of CJBQ, Megan Huff Community Press, the Representative for EMC & the Treasurer.

The purpose of the meeting was to hear any person who wished to comment on the application to rezone property as follows;

- Kell, Part of Lot 7, Concession 7 on the South Side of Ray Road.

Reeve Deline chaired & opened the meeting at 5:45pm.

Disclosure of Pecuniary Interest and the General Nature Thereof. None Declared.

Richard & Shirley Kell were in attendance in support of the application.

Reeve Deline closed the meeting at 5:59pm.

____________________                             _______________________
Tom Deline                                                  Bonnie Jones
Reeve                                                           Deputy Clerk

THE CORPORATION OF THE MUNICIPALITY OF CENTRE HASTINGS
REGULAR MEETING OF SEPTEMBER 30, 2009 COMMENCING AT 6:00 P.M.

The regular meeting of Council was held in the Council Chambers with all of Council present. Also present was Cindy Redding of the Shield Newspaper, Megan Huff of the Community Press Newspaper, John Spitters, CJBQ, MIX 97, ROCK 107, Wynne Rollins of the Centre Hastings Helping People Committee, several members of the Ratepayers Association, and other interested Taxpayers, the Public Works Superintendent and the Treasurer.

Reeve Deline called the meeting to order at 6 p.m.

Reeve Deline welcomed Rachel Ballast from St. Theresa’s Secondary School who attended the meeting as part of her school curriculum.

Disclosure of Pecuniary Interest and the general nature thereof:

Reeve Deline declared for payment of accounts to Hunter Ford, and letter from his daughter.

Treasurer/Tax Collector’s Report:

1.Simpson-Kramp-Neuman: “To approve General Accounts of September 2009 in the amount of $686,462.37 and Arena Accounts of September 2009 in the amount of $94,845.50.” Carried

2.Kramp-Neuman-Schulz: “That Council approves the Minutes of Settlement under Section 39.1 of the Assessment Act to reduce the assessment for 2009 on Roll# 12-30-224-015-08625 from $401,000 to $280,000, Roll# 12-30-224-030-07917 from $45,000 to $21,000, Roll# 12-30-138-010-22500 from $145,000 to $124,000, Roll# 12-30-138-015-25300 from #131,000 to $127,000, Roll# 12-30-224-030-36804 from $138,000 to $125,000, Roll# 12-30-138-015-12200 from $392,000 to $346,000, Roll# 12-30-138-015-23600 from $132,000 to $117,000, and further that the Treasurer be authorized to calculate the necessary Tax Write Offs”. Carried

3.Kerby- Simpson: “That Council approves the Minutes of Settlement under Section 39.1 of the Assessment Act to reduce assessment for 2008 on Roll# 12-30-224-030-36804 from $83,000 to $75,000, and further that the Treasurer be authorized to calculate the necessary Tax Write Offs”. Carried

4. Schulz-Kerby: “To receive the report of Livestock Valuer Clare Downey and that Wayne Cammack be paid $700 for one beef cattle killed by wolves and the appropriate forms be forwarded to the Ministry for reimbursement”. Carried

5.Kramp-Neuman-Kerby: “That the quote be received and accepted from Moira Glass & Mirror to replace the existing vinyl windows in the Skate Park Canteen as required and included in the 2010 budget and that they be thanked for their donation of labour”. Carried

6. Simpson-Schulz: “That the Reeve and Treasurer be authorized to sign the Agreement between Frank Fuhringer and Heather Lee Fuhringer and the Municipality which acknowledges and agrees that quarrying and processing activities may occur within proximity to their property to be registered on title as a condition of severance”. Carried

7. Simpson- Kramp-Neuman: “That By-Law Number 2009-29, being a By-Law to authorize the execution of the Operational Plans for the Madoc Water Treatment Facility & Distribution System prepared by OCWA receive 3 readings and be passed”. Carried

8. Kerby- Schulz: “That the application to amend the Zoning By-Law for Part of Plan 105 Lot 22 be received and that staff be directed to circulate notice of a Public Meeting to be held October 28, 2009 at 5:45pm”. Carried

9. Kramp-Neuman-Kerby: “That correspondence from the Solicitor be received and that the Treasurer be authorized to execute Form 1 for the 6 Tax Arrears Certificates to be registered”. Carried

10. Simpson-Schulz: “That the Treasurer/ Tax Collector’s Report of September 30, 2009 be received and adopted”. Carried

Approval of Minutes:

11. Schulz-Kerby: “That the Minutes from the following Council Meetings be received and adopted; Public Meeting Minutes of August 26, 2009 & Regular Meeting Minutes of August 26, 2009”. Carried

Public Works Superintendent Report:

12. Simpson-Kerby: “To receive and adopt the Public Works Superintendent/ Supervisor’s Report for the month of September 2009”. Carried

13. Kramp-Neuman-Simpson: “That the Public Works Department be authorized to purchase ‘Clear Bags Only’ signs to install on each of the garbage bins around the Lake”. Carried

Operations Reports:

14. Simpson-Kerby: “To receive the following Operation Reports; CBO Report for the month of August 2009.” Carried

Delegations:

Duane Potter from the Audit Firm of Collins Barrow Kawarthas attended the meeting to present the financial statement for 2008.

Ron Fabian representing the Ratepayers Association discussed their letter requesting information on purchasing, employees, weed harvesting and renovations to the Recreation Centre in Ivanhoe. Mr. Fabian suggested that 30 to 45 days might be a reasonable time to compile the information. Council was questioned if the material was available from their request of August 26th. Council will be going into Closed Session at the end of the meeting to receive advice from their Solicitor and copies of information will be provided after the Closed Session.

15. Simpson-Schulz: “That the information request be received from the Centre Hastings Ratepayers Association to be reviewed and considered by Council”. Carried

Minutes from Meetings of Various Boards & Committees:

16. Schulz-Kerby: “To receive and adopt the Minutes from Meetings of various Boards & Committees;

Centre Hastings Medical Centre Board Meeting August 11, 2009
Centre Hastings Public Library Board Meeting September 1, 2009
Quinte Waste Solutions Meeting July 27, 2009
Arts Centre Committee Meeting September 9, 2009
Comfort Country Planning Group Minutes August 26, 2009
Comfort Country Planning Group Minutes September 16, 2009
Arts Centre Committee Meeting Minutes September 21, 2009
Parks Recreation and Culture Committee Minutes September 17, 2009
Centre Hastings Park Committee Meeting Minutes August 18, 2009
Canada Day Committee Minutes September 11, 2009
Central Hastings Family Health Team Minutes June 9, 2009
Trail of Two Lakes Meeting Minutes August 25, 2009
Community Policing Advisory Committee Meeting Minutes September 9, 2009
Lower Trent Source Protection Authority Meeting Minutes September 10, 2009
Lower Trent Conservation Authority Board of Directors Meeting Minutes September 10, 2009
Landfill Site Committee Meeting Minutes September 8, 2009
Transportation Committee Meeting Minutes September 8, 2009
Protection and Development Committee Meeting Minutes September 8, 2009
Lower Trent Conservation Authority Board of Directors Meeting Minutes August 13, 2009”. Carried

17. Kramp-Neuman-Schulz: “That Council approves the 2 recommendations from the Centre Hastings Park Committee Meeting of September 23, 2009;

That a budget of $3000.00 be approved for lighting the Park for the Holidays and,
The Park Supervisor Positions for 2010 be advertised and hired before January and that the other summer positions be hired early in the New Year”. Carried

Correspondence:

18. Schulz-Simpson: “To receive and file the correspondence items;

Correspondence from the Hastings and Prince Edwards County Health Unit with information on low cost rabies clinics.
A copy of Correspondence from Jennifer Salutari, Hazardous Waste Program Assistant with information on television disposal.
A copy of correspondence from Donald Scharfe, Integrated Waste Management Plan Coordinator providing copies of briefing notes.
A copy of correspondence from Ontario Tire Stewardship providing an employee facts sheet on the program.
A copy of the Ontario Tire Stewardship Publication September 1, 2009.
A copy of correspondence from Kal Tire outlining the services they provide in regards to the Ontario Tire Stewardship Program.
A copy of correspondence from Ian Campbell, Program Manager Conservation, Hydro One Networks with information on the Great Refrigerator Roundup Program.
A copy of correspondence from Louise Livingston providing a Harvest Hastings update for September 2009.
A copy of the AMO Member Communication with information on the Continuous Improvement Fund.
A copy of correspondence from Jim Bakker, Madoc Chamber of Commerce with information on upcoming workshops.
A copy of correspondence from Sarah Bowles, Parks Recreation and Culture Coordinator with information on activities throughout the Municipality.
A copy of the final report prepared by Candice Bovard for the Skate Park Daycamp July 6th to August 14th, 2009.
Correspondence from Dino Radocchia Provincial Co-Chair with information on Provincial Signage requirements and standards under the Building Canada Fund community’s component in Ontario”. Carried

19. Kramp-Neuman-Kerby: “That correspondence from Marjorie Reid be received and that her comments be forwarded to the Centre Hastings Parks Committee for action and/or comment”. Carried

20. Simpson-Kerby: “That the Municipality of Centre Hastings endorse the Resolution of the Tri-Area Medical Centre Board to make the Tri-Area Medical Centre smoke free”. Carried

21. Simpson-Kramp-Neuman: “That correspondence from Nic Carey be received”. Carried

22. Kerby-Schulz: “That the Reeve and the Treasurer be authorized to sign the lease agreement for tenants for the second floor and lower level of the new Medical Centre”. Carried

New Business:

23. Simpson-Kerby: “That Council recommend consent be granted to Severance Application B66/09 & B67/09 Dale Ketcheson and the following conditions apply;

That all taxes be paid in full;
That Cash-in-Lieu fees of $750.00 be paid on each severance;
Road widening across severed and retained lands up to 33’ from the centre line and to be conveyed by way of survey and registered deed to the Municipality;
If the Roadway had deficient shoulders or ditching the landowner is recommended to make these improvements prior to final approval of the consents and to ensure the drainage patterns are not altered to the detriment of the roadway, the placement of fill within 30 feet of the front property line is discouraged;
The Road Superintendent to be satisfied that a safe entrance can be established within the frontage of the severed and retained lands and that the entrance serving the severed lots be joint;
The Municipal CBO and/or Road Superintendent to be satisfied with the lot grading and drainage plan on the property.
Rezone to Rural Residential Site Specific to recognize the reduced acreage of 1.7 acres.” Carried

24. Kramp-Neuman-Simpson: “That the application to amend the Zoning By-Law for Part of Plan 221 Lots 12, 13, 14 & 15 be received and that staff be directed to circulate notice of a Public Meeting to be held October 28th, 2009 at 5:45pm, and further that the owner be advised that all conditions on Schedule 1 of the Agreement between the owner and the Municipality dated April 27, 2006 must be fulfilled or a deposit placed on file with the Municipality to cover the estimated costs of the conditions prior to October 28, 2009”. Carried

By-Laws:

25. Kerby-Schulz: “That By-Law No. 2009-26 being a By-Law to amend the Comprehensive Zoning By-Law to rezone property Part of Lot 2, Concession 3 in the name of Donnan receive third reading and be passed”. Carried

26. Schulz-Simpson: “That By-Law 2009-28 being a By-Law to authorize the execution of an agreement as part of the Build Canada Fund Communities Component for the rehabilitation of Springbrook Road receive three readings and be passed”. Carried

Closed Session:

27. Simpson-Kramp-Neuman: “To go into Closed Session with the Treasurer present to discuss labour relations or employee negotiations under Section 239 2(d) and advice that is subject to Solicitor/ Client Privilege under Section 239 2(f)”. Carried

28. Simpson-Kramp-Neuman: “To resume as before”. Carried

29. Simpson- Kramp-Neuman: “That staff follow directions as given in the Closed Session”. Carried

30. Simpson-Schulz: “That the Reeve be appointed an Interim Head for Municipal Freedom of Information and Protection of Privacy Act (MFIPA) purposes and further that a By-Law be prepared for the next meeting”. Carried

31. Kramp-Neuman-Schulz: “That Council establish a fee of $25.00 for a complete Clerk’s Agenda package and that one complimentary package will be provided to:

The Press
Centre Hastings People Helping People
Centre Hastings Ratepayers Association”. Carried

32. Kerby-Kramp-Neuman: “That the Centre Hastings Ratepayers Association be advised that the cost to reproduce monthly vouchers that can be made available to the public under the MFIPA Act will be $65.00”. Carried

33. Simpson-Kerby: “That Council establish a Fee Schedule for any information requested pursuant to the Municipal Act at $30 hour for staff time plus 20 cents per page for photocopies and that an estimate of the cost will be provided to any requestor prior to beginning to act on a request”. Carried

The Ratepayers Association was presented with the information requested at the August 26th meeting – Financial information on the Skate Park and new Municipal Centre; environmental analysis of the bore holes at the Public Works Yard; a copy of information from the personnel policies dealing with employment vacancies and service of employment and part-time and temporary employees.

Mr. Fabian was advised that their recent request for information in regards to purchasing policy and financial information on weed harvesting is straight forward but the information on staff, job descriptions, etc. will involve some time. The Ratepayers Group will revisit their request and get back to Council on their requirements in order that a cost estimate can be provided.

Adjournment:

34. Simpson-Kerby: “To adjourn”. Carried

THE CORPORATION OF THE MUNICIPALITY OF CENTRE HASTINGS
PROTECTION AND DEVELOPMENT COMMITTEE MEETING SEPTEMBER 8, 2009 3:15PM.

Present were Reeve Deline, Deputy Reeve Simpson, Councillor Kerby, Councillor Schulz, Owen Ketcheson Rate Payers Association, the Public Works Superintendent and the Treasurer.

Councillor Kerby called the meeting to order at 3:15 p.m.

Disclosure of Pecuniary Interest and the general nature thereof. There were no disclosures made.

Fire Chief Advertisement

Reeve Deline requested that the decision on advertising be deferred until he has a chance to discuss sharing and other options with the Captains.

Deline-Simpson “ To recommend to Council that a decision on the advertising for Fire Chief be deferred until the Reeve has an opportunity to discuss options with the Captains”. Carried

Rate Payer’s Letter

The letter presented to Council at the regular meeting June 24th, 2009 was discussed. It was noted that four procedural process were outlined. Council has by resolution recognized the group of Ratepayers known as the Centre Hastings Ratepayers. The association is already receiving copies of minutes of Council meetings in their packages. They have official standing at all meetings as an agenda item and are permitted to make submissions to Council when the need arises. Owen Ketcheson was advised that in camera meeting minutes are not public and as such will not be provided. It was discussed that if a closed session is required that Council will clearly state the reason or the subject of the matter that is being considered.

Owen Ketcheson left the meeting

Organizational Review

Simpson-Deline “ To recommend to Council that quotes be obtained on a full organizational review in 2010”. Carried

Entrance permits were discussed and it was noted that the applications need to be amended to include paving that portion of the driveway from paved road to the property line.

Simpson-Deline “ To recommend to Council that the entrance permit applications be amended to include the requirement for paving on Municipally owned property from the paved road surface to the property line with the fee to be determined by public works staff.” Carried

CBO Doug Keller and Engineer Chris Morden arrived at the meeting and Deputy Reeve Simpson left.

Chris Morden Engineer

Mr. Morden provided copies of a preliminary office design for discussion purposes. Councillor Kerby requested that a janitor’s room be provided including a lowboy sink. He also inquired about the requirement for fire sprinklers and was advised that they are not necessary for a building of this size and design. It was discussed that the awning which covers the main entrance should be slightly larger with posts that are brick to match the main building. It was discussed that windows will be provided in the lunchroom as well as a hall between the fire rated vault and archive storage. Council members and the CBO were satisfied with the design as presented and revised. Mr. Morden was requested to prepare the needed plans and a general tender package.

The meeting adjourned at 5:30pm

…………………………………                          …………………………………
Thomas Deline,                                                Bonnie Jones,
Reeve                                                              Treasurer

THE CORPORATION OF THE MUNICIPALITY OF CENTRE HASTINGS
LANDFILL SITE COMMITTEE MEETING SEPTEMBER 8, 2009 AT 2:00PM.

Present were Reeve Deline, Deputy Reeve Simpson, Councillor Kramp-Neuman, Councillor Schulz, Landfill Site Manager Colin Marvin, Madoc Township representative Charles Robinson, the Public Works Superintendent and the Treasurer.

Councillor Kramp-Neuman called the meeting to order at 2:00 p.m.

Disclosure of Pecuniary Interest and the general nature thereof. There were no disclosures made.

Amendment to Certificate of Approval and WEEE Program

A discussion took place with respect to the use of alternative waste as cover material at the Madoc Waste Disposal Site. It has been determined that the certificate of approval needs to be amended to allow for alternative cover such as specific materials from Rancor, the use of spill clean up and /or solid non hazardous soils and site clean ups which may be generated in the Municipality of Centre Hastings as well as the former Lucky 7’s service station on Hwy 7 in Madoc Township. It was also discussed that the Municipality is working with Quinte Waste to initiate the WEE program at the landfill site, which will accept computers, printers and televisions with these electronics being reused or recycled.

Simpson-Schulz “ To recommend to Council that the Public Works Superintendent proceed with an application to amend the certificate of approval at the landfill site in conjunction with Quinte Waste to include acceptance of alternative non-hazardous waste as cover material as well as setting up a WEE facility to accept electronics in order that they can be reused or recycled.” Carried

Deline-Simpson “ To recommend to Council that the tipping fee for non-hazardous waste accepted at the Landfill Site will be $90.00 per ton.” Carried

Tipping Fees

A discussion took place regarding by-law 1998-35 and Schedule A which outlines the tipping fees.

Simpson-Robinson “ To recommend to Council that by-law 1998-35 Schedule A be amended as follows:

Major appliances and/or household furnishings to remain the same.
Construction debris, scrap metal and/or brush to read as follows: tractor trailer $300.00, tandem axle dump truck $ 200.00, single axle dump truck $150.00, ½ ton truck and small utility trailer $25.00, large utility trailer $50.00 and shingles $4.00 per bundle. Notes to remain the same.
Tire charges to be removed. Cumulative tipping fee text to remain the same”. Carried

Lake Bins

A discussion took place regarding the problems with the bins located around the lake especially at Camp Road. The Public Works Superintendent provided pictures he had taken of the mess which showed chunks of carpet and other material s that have been deposited there. He also advised that garbage bags are being placed in recycling bins mixed with recyclable materials and that black garbage bags are being used.

Deline-Simpson “ To recommend to Council that copies of the photos be forwarded to the Chairman of the Moira Lake Property Owners Association Don Berry and Camp Lane Zone Rep Harry Quart asking them to discuss and respond back to Council with their suggestions as to how we can resolve the problems at this location and others around the lake”. Carried

Schulz-Simpson “ To recommend to Council that Public Works Staff be requested to count the number of garbage that are being picked up at the commercial areas and the bins around the lake”. Carried

Simpson-Schulz “ To recommend to Council that the Treasurer be requested to provide a breakdown of the vehicle cost that are included in the Landfill Site Budget.” Carried

The meeting adjourned at 3:00pm.

…………………………………                          …………………………………
Thomas Deline,                                                Bonnie Jones.
Reeve                                                               Treasurer

THE CORPORATION OF THE MUNICIPALITY OF CENTRE HASTINGS
TRANSPORTATION COMMITTEE MEETING SEPTEMBER 8, 2009 AT 2:45PM.

Present were Reeve Deline, Deputy Reeve Simpson, Councillor Kerby, Councillor Schulz, the Public Works Superintendent and the Treasurer.

Deputy Reeve Simpson called the meeting to order at 3:00 p.m.

Disclosure of Pecuniary Interest and the general nature thereof. There were no disclosures made.

Budget Review

A discussion took place regarding the road budget to date and it was noted that part time staff is one item that is over budget. The Public Works Superintendent advised that he has four part time summer students this year compared to two last year.

5 Year Sidewalk Plan

Kerby-Deline “ To recommend to Council that the Public Works Superintendent prepare an inventory of sidewalks by meter and a breakdown of where attention is needed for budget purposes.” Carried

Owen Ketcheson, Chair of the Centre Hastings Rate Payers Association arrived at the meeting at 3:05pm.

Quote from Coco Paving on 3 Locations

The Public Works Superintendent provided copies of proposal from Coco Paving to apply pavement at Macmillan Road, Boat Launch Road and McDonald Cres. Total estimated cost $76,050.00. It was discussed that Boat Launch Road is the heaviest traffic area and that possibly this area could be paved this year with Macmillan and McDonald Cres deferred until next years budget.

Kerby-Deline “ To recommend to Council that Boat Launch Road be paved this year and defer Macmillan Road and McDonald Cres. to next years budget and further that letters be sent to a property owner on each of these roads to advise them of Council’s decision and request that they inform the neighbours”. Carried

Community Safety Zone in Ivanhoe

Deline-Kerby “ To recommend to Council that Public Works Staff contact the Ministry of Transportation with a view to establishing a Community Safety Zone in Ivanhoe and that Public Works Staff install ‘Please avoid use of engine brake signs’.” Carried

Letter from Mrs. Brownson regarding stoplights at four corners in Madoc

Kerby-Deline “ To recommend to Council that staff be requested to report back on other lighting and options for the four corners in Madoc.” Carried

Two pieces of correspondence were provided by Reeve Deline.

Deline-Kerby “ To receive and file correspondence from Doug Simpson Electric regarding services provided as well as an email regarding Ontario’s worst roads and the fact that an individual has nominated Boundary Road as one of the worst roads in Ontario.” Carried

Correspondence was received from a property owner on Pine Point Lane inquiring as to the cost to rent the Municipal grader. The Road Superintendent advised that Municipal equipment is not rented out on private lanes and further that the grader is too large for these narrow roadways.

Deline-Kerby “ To recommend to Council that correspondence from the property owner on Pine Point Lane be received and that the Public Works Superintendent be requested to reply to the individual that the Municipality does not do work on private lanes.” Carried

The meeting adjourned at 3:15pm

THE CORPORATION OF THE MUNICIPALITY OF CENTRE HASTINGS
REGULAR MEETING OF AUGUST 26, 2009 COMMENCING AT 6:00 P.M.

The regular meeting of Council was held in the Council Chambers with all of Council present. Also present was Cindy Redding of the Shield Newspaper, Megan Huff of the Community Press Newspaper, Wynne Rollins of the Centre Hastings Helping People Committee, several members of the Ratepayers Association, Wally Sawkins spokesperson for a large number of concerned Taxpayers, the Public Works Superintendent and the Treasurer.

Reeve Deline called the meeting to order at 6 p.m.

Disclosure of Pecuniary Interest and the general nature thereof:

Reeve Deline declared for payment of accounts to Hunter Ford.

Treasurer/Tax Collector’s Report:

1.Kramp-Neuman- Kerby: “To approve General Accounts of August 2009 in the amount of $195,977.12 and Arena Accounts of August 2009 in the amount of $1,597.46.” Carried

2. Simpson-Schulz: “That the Treasurer be authorized to prepare an agreement with Nic & Dolores Carey to moor the Fire Department Fire/ Rescue Boat at a dock adjacent to property at 56 Boat Launch Road Part Lot 12, Concession 13 and further, that the Municipality will provide the necessary insurance”. Carried

3. Kramp-Neuman-Kerby: “That Council support the application for Community Future Funding to support Wi Fi in the Skate Park, as well as an Arts Centre Website, and that the Treasurer be authorized to execute the necessary documents”. Carried

4. Kerby-Schulz: “That the Health & Safety Policy Statement be approved as presented and that the Reeve be authorized to execute on behalf of Council and Senior Administrators”. Carried

5. Simpson-Kramp-Neuman: “That Treasury staff be requested to prepare the 2010 Interim Tax By-Law to allow for two installments”. Carried

6. Simpson-Kerby: “That Council approves the Minutes of Settlement under Section 39.1 of the Assessment Act to reduce the assessment for 2009 on Roll# 12-30-224-030-70091 from $27,500 to $23,000, Roll# 12-30-224-030-70021 from $38,500 to $32,000, Roll# 12-30-138-010=22924 from $40,000 to $32,000, Roll# 12-30-224-015-04102 from $303,000 to $291,000, Roll# 12-30-224-010-14130 from $61,000 to $48,500, Roll# 12-30-224-010-14140 from $61,000 to $48,500, Roll# 12-30-224-030-07800 from $156,000 to $140,000, Roll# 12-30-224-030-07400 from $143,000 to $110,000, Roll# 12-30-224-020-01601 from $127,000 to $123,000, and further that the Treasurer be authorized to calculate the necessary Tax Write Offs”. Carried

7. Simpson-Schulz: “That Council approves the apportionment of assessment received from MPAC on property Roll# 138-015-02000 in regards to an application for a Tax Rebate for vacant Commercial which has been applied to tax arrears”. Carried

8. Schulz-Kerby: “That Council approves the apportionment of assessment received from MPAC on property Roll# 138-015-02800 in regards to an application for a Tax Rebate for vacant Commercial which has been applied to tax arrears”. Carried

9. Kramp-Neuman-Simpson: “That the Reeve and Treasurer be authorized to sign the Site Plan Agreement between Mr. Sharpe and Ms. Ridder and the Municipality as a condition of severance”. Carried

10. Kerby-Schulz: “That the Reeve and Treasurer be authorized to sign the Site Plan Agreement between Levi & Jonathon Miller and the Municipality as a condition of severance”. Carried

11. Simpson-Kramp-Neuman: “That Council supports the proposal to establish a Community Safety Zone in the vicinity of Ivanhoe and establish a 60 KM/ Hour limit”. Carried

It was discussed that the application be referred to the Transportation Committee.

12. Schulz-Simpson: “That the Treasurer/ Tax Collector’s Report of August 26, 2009 be received and adopted”. Carried

Approval of Minutes:

13. Simpson-Kerby: “That the Minutes from the following Council Meetings be received and adopted; Public Meeting Minutes of July 29, 2009 & Regular Meeting Minutes of July 29, 2009”. Carried

Follow –Up from Council Meetings:

14. Simpson-Kramp-Neuman: “That the Leachate Analysis Report from Jagger Hims advising that the arsenic impacted soil at the Public Works Yard in Madoc meets the regulations and as such is not classified as hazardous waste, be received and filed”. Carried

15. Simpson-Kerby: “To defer the motion dealing with the new office until after the delegation at 6:30pm”. Carried

Public Works Superintendent Report:

16. Simpson-Schulz: “To receive the Public Works Superintendent/ Supervisor’s Report for the month of August 2009”. Carried

Committee Reports:

Council Members provided updates on their various Committees.

17. Simpson-Kerby: “That the Treasurer contact LAS to obtain further information on utility rebates”. Carried

Operations Reports:

18. Schulz-Kerby: “To receive the following Operation Reports; CBO Report for the month of July 2009 and Animal Control Officer Report for July 2009.” Carried

Delegations:

Wally Sawkins attended the meeting to address concerns from a large number of Taxpayers in the Municipality, as to the motives and possible hidden agendas behind the formation of the Municipality’s Ratepayers Association and their attempts to stall forward momentum of the current elected Council. Mr. Sawkins read from a prepared speech and concluded by recommending that everyone step back and allow Council to do its job without further delay. He pledged his support to their ability to govern the Municipality that they have been mandated to do by the constituents they represent. Mr. Sawkins also presented a petition signed by several hundred taxpayers of the Municipality.

19. Simpson-Schulz: “To receive the petition supporting Council to proceed with construction of a new Municipal Office on municipally owned property and renovations to the Recreation Facility in Ivanhoe”. Carried

Edward Skakie attended the meeting to discuss two proposed severances on his property on the Crookston Road part of Lot 9, Concession 9. Council also received copies of a sketch of the proposed severances.

20. Kramp-Neuman-Simpson: “That the proposal for Mr. Skakie be received and that Council will support the severance of 2 lots which are considered in filling on Lot 9, Concession 9 subject to approval from all agencies and rezoning to Rural Residential Site Specific to recognize the reduced acreage”. Carried

Larry Mitz requested to speak to Council in response to Mr. Sawkins comments.

21. Simpson-Kerby: “To allow Mr. Mitz to respond to Mr. Sawkins in regards to the Ratepayers Association”. Carried

Mr. Mitz advised that the position of the Centre Hastings Ratepayers Association is that the Municipal Offices remain at the current site in Ivanhoe and that any renovations, alterations or additions be applied to the Ivanhoe Site.

Reeve Deline read the following prepared information:
Before bringing up the deferred Resolution as per the agenda item 5, number 2. I feel a very short synopsis of how your Council arrived at tonight is required.
About 3 years ago we started having environmental and health and safety issues with this building. After numerous professional studies (all requested by Council) this Council decided to proceed with major renovations and an office expansion at this site. After more numerous
professional studies (approved by Council) this Council unanimously decided to proceed with a new office on a new site and total renovation of this recreational hall to meet required provincial standards. This Council unanimously endorsed a news release designed by the Deputy Reeve in January of this year, held public meetings, formed a Site Selection Committee made up of 4 public and 3 Council members with a mandate to recommend a final site. This Committee was unable to do this. Council unanimously approved the Committee’s site selection criteria after they had a public meeting and recommended it to Council. Council, by motion of the Deputy Reeve selected a final site by a recorded vote of 4 to 1. This final site selected by Council was one of the top 2 sites rated by the Committee but removed because someone thought it was too small. Council has since verified this site is large enough to meet the criteria with ample room for future expansion. At the request of the Ratepayers Association we looked at 2 properties and received offers to sell from 3 property owners.
Council unanimously agreed that the costs associated with this choice (not including land purchase price) would far exceed what we have available, plus we would loose some grants with a change of site from the original applications for grants. Council had already unanimously approved the budget and the application for two funding programs. One for the Office and one for the Recreation Hall. “Tonight is D-Day for Centre Hastings”.
Every member of this Council is fully aware that without moving forward tonight with the decisions that we have already made that you and I, the Taxpayers of Centre Hastings stand to lose Federal Funding of $315,000, Federal & Provincial funding of $440,000 and Provincial funding of $160,000 for a total of $915,000. This does not include the $315,000 we have not to date been successful in getting from the Province.
You the public are now aware that Council is fully aware of the financial ramifications of a final decision tonight. I will now put the motion on the floor with a mover and seconder and shall ask for a recorded vote.

22. Schulz-Kramp-Neuman: “WHEREAS, numerous studies have been completed;

AND WHEREAS, Council has decided to proceed with a new Municipal Office & restoration of the current facility into a modern recreation hall;

AND WHEREAS, the Federal & Provincial Governments are providing 66 2/3 % funding for the Recreation Hall reconstruction;

AND WHEREAS, the Federal Government funding of 33 1/3% is pending for the new Municipal Office;

AND WHEREAS, The Municipality has our required funding already in the 2009 budget for the Municipal Office;

AND WHEREAS, there will be no tax increase required to complete these 2 projects;

AND WHEREAS, efforts have been focused on establishing a dual purpose hall in the rural setting of Ivanhoe;

AND WHEREAS, efforts have been ongoing to establish a single purpose office in the rural area;

AND WHEREAS, through many studies and information received from agencies, Council realizes the costs are prohibitive for entrance, water supply, septic system, internet service, and land acquisition in the rural area;

NOW THEREFORE, be it resolved that staff are directed to proceed with construction drawings and construction of the new Municipal Office using local suppliers & contractors (where possible) on the Baldwin & Furnace Street Site;

And further be it resolved that as soon as construction of the office has started, staff be directed to proceed with construction drawings and reconstruction of the Recreation Hall using local suppliers & contractors where possible. Recorded Vote: Deputy Reeve Simpson – yes,
Councillor Kramp-Neuman – yes, Councillor Schulz – yes, Councillor Kerby – no, Reeve Deline -yes”. Carried

Ron Fabian representing the Ratepayers Association presented Council with a list of questions regarding the Skate Park, Environmental Report on Baldwin Site, Medical Centre and Hiring Policy. It was discussed that a written reply would be prepared and presented at the next Regular Council Meeting. Mr. Fabian inquired about the possibility of getting a copy of the hiring policy earlier and it was discussed that staff would provide a copy on August 28, 2009. It was also noted that the copies of the vouchers were not provided to the Ratepayers Association pending input from the Solicitor on items which may not be public information. A letter was presented to Council from the Ratepayers Association requesting copies of the payment vouchers under the Freedom of Information Act for each month starting with the Month of August 2009.

Minutes from Meetings of Various Boards & Committees:

23. Schulz-Simpson: “To receive the Minutes from Meetings of various Boards & Committees;

Centre Hastings Medical Centre Board Meeting July 14, 2009
Stirling-Rawdon Arena Board Meeting April 21, 2009
Stirling-Rawdon Arena Board Meeting, July 21, 2009
Parks, Rec & Culture Committee Meeting August 13, 2009
Quinte Waste Solutions Meeting May 25, 2009
Quinte Waste Solutions Meeting June 29, 2009
Canada Day Committee Meeting July 10, 2009
Grand Opening Committee Meeting July 10, 2009”. Carried

Correspondence:

24. Kerby-Schulz: “To receive and file the correspondence items;

A copy of correspondence from the Hastings County Planning Advisory and Land Division Committee providing notice of decision for Robert Reid, File No. B136/08. It is noted that consent has been granted subject to conditions.
A copy of correspondence from Hastings County Planning & Development Department providing notice of decision for File No. B26/09 Andrew Gunning. It is noted that consent has been granted subject to conditions.
A copy of correspondence from Steve McMullin Contract Administrator Ministry of Transportation advising that the Ministry has recently awarded a contract to

CoCo Paving for reconstruction of Highway #62 from Ivanhoe to Madoc South Limits, excluding the area around Moira Lake.
4. A copy of correspondence from Paul Walsh Planner Hastings County Planning & Development Department providing comments on consent for severance on Part
Lot 5 Concession 2 Kevin Lidster. Mr. Walsh provides excerpts from a portion of the County of Hastings official Plan that deals with assumption of new roads”. Carried

25. Kramp-Neuman-Simpson: “That correspondence from the County of Haliburton be received and that they be advised that Council supports their Resolution that the Federal Minister of the Environment take action with respect to the recommendations contained in a Trent Severn Water Panel Study Report titled “It’s All About Water”, and further that the Ministry of Natural Resources & Ministry of the Environment be requested to provide an explanation as to why their respective Ministries have not commented or provided input into the recommendations contained in this report, and further that notice of support be forwarded to Daryl Kramp, MP and Leona Dombrowsky, MPP.” Carried

26. Simpson-Schulz: “That correspondence from the Township of Huron-Kinloss be received and filed”. Carried

27. Simpson-Kramp-Neuman: “That correspondence from the City of Greater Sudbury be received and that they be advised that Council supports their Resolution that the Government of Canada introduce changes to the Employment Insurance System such as 360 hours to qualify, increase benefit duration to at least 50 weeks, extend benefits while a worker is in approved training, increase benefits to at least 60% of normal earnings and suspend the calculation of severance pay for receiving benefits and eliminate the two week waiting period, and further that notice of support be forwarded to Daryl Kramp, MP”. Carried

28. Simpson-Kerby: “That correspondence from the City of Fort Erie be received and filed”. Carried

29. Kerby-Simpson: “That correspondence from City of Greater Sudbury be received and that they be advised that Council supports their Resolution regarding Proposed Workplace Fatalities Family Bill of Rights, and further that notice of support be forwarded to Leona Dombrowsky, MPP”. Carried

New Business:

30. Simpson-Kerby: “That Council recommend consent be granted to Severance Application B51/09 Lidster Homes Ltd. and the following conditions apply;

That all Taxes be paid,
That cash in lieu fee of $750.00 be paid,
Road widening across severed and retained lands up to 33’ from centre line and to be conveyed by way of survey and registered deed to the Municipality if required,
The Road Superintendent to be satisfied that a safe sight entrance can be established within the frontage of the severed and retained lands,
The Municipal CBO and/ or Road Superintendent to be satisfied with the lot grading and drainage plan on the property”. Carried

By-Laws:

31. Kramp-Neuman-Schulz: “That By-Law No. 2009-25 being a By-Law to rezone property Part of Lot 11, Concession 7 in the name of Chesworth receive three readings and be passed”. Carried

32. Kerby-Schulz: “That By-Law No. 2009-26 being a By-Law to amend the Comprehensive Zoning By-Law to rezone property Part of Lot 2, Concession 3 in the name of Donnan receive first and second readings”. Carried

33. Simpson-Kerby: “That By-Law 2009-27 being a By-Law to assume as a common and public highway Part of Lot 5, Concession 2 (off Wilson Road) receive three readings and be passed”. Carried

Closed Session:

34. Kerby-Simpson: “To go into Closed Session with the Treasurer to discuss labour relations and employee negotiations, a personal matter, and legal advice”. Carried

35. Kerby-Schulz: “To resume as before”. Carried

36. Simpson-Schulz: “That staff follow directions as given in the Closed Session”. Carried

37. Kramp-Neuman-Kerby: “That the tenant of the Centre Hastings Arts Centre be allowed to terminate the agreement dealing with operation of the coffee concession with any personally owned equipment to be removed by September 10, 2009”. Carried

Adjournment:

38. Simpson-Kerby: “To adjourn”. Carried

THE CORPORATION OF THE MUNICIPALITY OF CENTRE HASTINGS
REGULAR MEETING OF JULY 29, 2009 COMMENCING AT 6:00 P.M.

The regular meeting of Council was held in the Council Chambers with all of Council present. Also present was Cindy Redding of the Shield Newspaper, John Spitters of CJBQ, Mix 97, Rock 107, Megan Huff of the Community Press Newspaper, Wynne Rollins of the Centre Hastings Helping People Committee, Ron Fabian, Wendall White, Larry Mitz, Agnes Thompson, and Bob Henderson of Centre Hastings Ratepayers, Russell Sills, John McDonnell, Jean McDonnell, Public Works Superintendent and the Treasurer.

Reeve Deline called the meeting to order at 6 p.m.

Reeve Deline read the following prepared speech:

“This Council firmly and publicly indicates our support for our employees and stresses that relations between employees and constituents should always be carried out in a respectful and professional manner.
Council is making it clear to everyone involved that disrespectful behavior is not allowed or encouraged, and we are insisting on appropriate and respectful behavior in Municipal Buildings and at Council Meetings. Any offensive conduct directed toward employees will be dealt with immediately.

Disclosure of Pecuniary Interest and the general nature thereof:

Reeve Deline declared for payment of accounts to Hunter Ford and a request for reconsideration on his property at Roll# 12-30-138-010-22820.

Treasurer/Tax Collector’s Report:

1. Kerby-Kramp-Neuman: “To approve General Accounts of July 2009 in the amount of $474,035.88 and Arena Accounts of July 2009 in the amount of $1,189.37.” Carried

2. Kramp-Neuman-Simpson: “That the Minutes of the Centre Hastings Park Committee Meeting held July 20, 2009 be received and adopted”. Carried

3. Kerby-Simpson: “That the notice received from Cathie Lahey Francis CEMC advising of information to be deleted from the EMO database that alternate CEMC Gene Thompson is to be removed be received and filed.” Carried

4. Simpson-Schulz: “That correspondence from AMO with information on the WDO Used Tire Plan be received and that staff be authorized to register as a Collector and/or Generator online with OTS, and further that staff at the Landfill Site as well as Madoc Township, be aware of the proposed changes effective September 1, 2009.” Carried

5. Kramp-Neuman-Schulz: “That correspondence from the property owner on Jones Road be received and that he be advised that the Municipalities Tax Levy BY-Law does not provide for writing off penalty on installments that have been paid late nor incentive payments on installments paid early and further advise that the Municipality is willing to accept monthly installments to offset the first installment of the year”. Carried

6. Simpson-Kerby: “That staff be requested to prepare a motion to be presented at the next meeting dealing with 4 installments of taxes”. Carried

7. Kerby-Kramp-Neuman: “That Council approves the Minutes of Settlement under Section 39.1 of the Assessment Act to reduce the assessment for 2009 on Roll# 12-30-224-010-20100 and Roll# 12-30-224-030-15100 and further that the Treasurer be authorized to calculate the necessary Tax Write Offs”. Carried

8. Schulz-Simpson: “That Council approves the Minutes of Settlement under Section 39.1 to reduce the assessment for 2009 on Roll# 12-30-138-015-15500, Roll# 12-30-224-030-08800, and Roll# 12-30-224-030-36930, and further that the Treasurer be authorized to calculate the necessary Tax Write Offs”. Carried

9. Schulz-Kramp-Neuman: “That Council approves the Minutes of Settlement 39.1 of the Assessment Act to reduce assessment for 2008 on Roll# 12-30-224-03010701 from $364,000 to $287,000 and further that the Minutes of Settlement be approved to reduce assessment for 2009 on Roll# 12-30-224-030-24701 from $43,500 to $21,000, Roll# 12-30-224-030-10701 from $453,000 to $371,000, Roll# 12-30-224-010-03114 from $54,000 to $37,000, Roll# 12-30-224-010-03138 from $50,000 to $34,500, Roll# 12-30-224-010-03146 from $50,000 to $34,500, Roll# 12-30-224-010-03150 from $50,000 to $34,500, Roll# 12-30-224-010-03158 from $50,000 to $34,500, Roll# 12-30-224-025-06410 from $29,500 to $20,500, Roll# 12-30-224-020-14650 from $20,500 to $14,500, Roll# 12-30-224-030-17611 from $8,500 to $6,800, Roll# 12-30-138-015-13003 from $455,000 to $294,000, Roll# 12-30-138-010-22820 from $16,500 to $2,300, Roll# 12-30-224-030-14900 from $266,000 to $264,000, Roll# 12-30-224-030-33200 from $155,000 to $148,000, and further that the Treasurer be authorized to calculate the necessary Tax Write Offs”. Carried

10. Kramp-Neuman-Kerby: “That Council approves the Minutes of Settlement under Section 39.1 of the Assessment Act to reduce assessment for 2009 on Roll# Roll# 12-30-224-030-36910 from $126,000 to $121,000 and Roll# 12-30-224-030-28800 from $204,000 to $198,000 and further that the Treasurer be authorized to calculate the necessary Tax Write Offs”. Carried

11. Simpson-Schulz: “That Council approves the Section 357 of the Municipal Act to reduce assessment on Roll# 12-30-138-0101-22100 from $56,000 to $54,000 effective October 2008 as a garage was demolished and further that the Treasurer be authorized to calculate the necessary Tax Write Offs”. Carried

12. Kerby-Kramp-Neuman: “That Council approves the Section 357 of the Municipal Act to reduce assessment on Roll# 12-30-224-030-15700 by $43,300 for part of 2008 and $52,725 for 2009 as the cottage was torn down and further that the Treasurer be authorized to calculate the necessary Tax Write Offs”. Carried

13. Simpson-Kerby: “That information from the Public Works Superintendent on Actual Costs for Grave Opening & Closing be received and that staff be authorized to amend Schedule “B” to By-Law # 1992-22 Schedule of Fees & Charges Section 2 to read that the fee for basic grave opening and internment is $400.00 being the average cost to the Municipality and further that Section 2 (B) be removed”. Carried

14. Simpson-Kramp-Neuman: “That correspondence from the Haldiman County Disaster Relief Committee requesting a donation be received and filed”. Carried

15. Simpson-Kramp-Neuman: “That the Memorandum from the Treasurer regarding rezoning for property located on Part Lot 11 Concession 7 in the name of Wendy & Richard Chesworth more particularly described as Part 1 Registered Plan 21R 22437 be received and that By-Law No. 2009-25 being a By-Law to amend the Comprehensive Zoning By-Law as it applies to this parcel of land receive first and second readings”. Carried

16. Kerby-Schulz: “That the Treasurer/ Tax Collector’s Report of July 29, 2009 be received and adopted”. Carried

Approval of Minutes:

17. Simpson-Schulz: That the Minutes from the following Council Meetings be received and adopted; Public Meeting Minutes of June 24, 2009, Regular Meeting Minutes of June 24, 2009 and Special Meeting Minutes of July 3, 3009”. Carried

Follow –Up from Council Meetings:

18. Simpson-Schulz: “To defer the decision to proceed with construction of the new Municipal Office”. Carried

Public Works Superintendent Report:

19. Simpson-Kerby: “To receive the Public Works Superintendent/ Supervisor’s Report for the month of July 2009.” Carried

20. Simpson-Kramp-Neuman: “That correspondence from the Greer Galloway Group be received and that Council concur with their recommendation that the contract for Springbrook Road reconstruction be awarded to the low bidder Coco Paving Inc. including items as detailed totaling $863,922.40.” Carried

Committee Reports:

Council Members provided updates on their various Committees.

Operations Reports:

21. Kerby-Schulz: “To receive the following Operation Reports; CBO Report for the month of June 2009 and Animal Control Officer Report for June 2009.” Carried

Delegations:

A delegation from the Fire Department attended the Meeting to discuss obtaining a loan to purchase a new rescue truck. Terry Baumhour and Andrew Rolston presented information to Council and pictures of a new truck which is available for $80,000. The old truck will be sold after the equipment is transferred and the feeling was that they may get $30,000 which will be applied to the loan. The current truck was purchased by the Auxiliary 8 years ago through the advance of a loan which was repaid in a timely fashion.

22. Kramp-Neuman-Kerby: “That a loan of $80,000 be offered to the Centre Hastings Fire Department Auxiliary Station 2 on a repayable basis of 7 years with no interest charge”. Carried

CHRA Spokesperson Wendell White gave a presentation regarding the proposed Municipal Building Project. Mr. White commented that their group would like to be listed as a delegation on the Agenda and would provide a copy of their presentation in advance in the future to be included in packages for Council.

Minutes from Meetings of Various Boards & Committees

23. Schulz-Kerby: “To receive the Minutes from Meetings of various Boards & Committees; Centre Hastings Medical Centre Board Meeting June 16, 2009 Trail of Two Lakes Meeting July 7, 2009, Comfort County Planning Group Minutes July 15, 2009 and Parks, Rec, & Culture Committee Meeting July 20, 2009”. Carried

Correspondence:

24. Schulz-Simpson: “To receive and file the correspondence items;

A copy of a letter from the Municipality of Tweed to Richard & Priscilla Penner in response to their letter regarding concerns on the condition of the Quin-Mo-Lac Road.
A copy of correspondence from an individual from Arden with comments regarding a parking ticket he received in the Village of Madoc.
A copy an AMO alert with information that the Government releases Draft built environmental standard under the AODA for public review.
A copy of the AMO alert advising of the call for applications for the Ontario Transportation Demand Management (TDM) Municipal Grant Program.
A copy of correspondence from Donald Scharfe, Quinte Waste Solutions advising of an IWMP focus group session for all Council Members & Staff on September 10, 2009.
A copy of a report prepared by Greer Galloway Group in regards to the Madoc Community Pool, which has been referred to Committee.
Initial soils report on the Public Works Yard in Madoc. Carried

25. Simpson-Kerby: “That correspondence from the Hastings & Prince Edward County Health Unit be received and that they be advised that Council supports their Program in regards to applying to the Ministry of Environment for permits to carry out Mosquito Larvaciding Program within the Municipality of Centre Hastings”. Carried

26. Simpson-Kramp-Neuman: “That correspondence from City of Welland be received and that Council supports their Resolution that the Province implement and approve a Funding Model to ensure that every citizen has equal and reasonable access to all necessary Medical & Health Support Services provided through the Hospital Service System and further that notice of support be forwarded to Leona Dombrowsky MPP”. Carried

27. Simpson-Kramp-Neuman: “That correspondence from Pauline Hill Madoc Lawn Bowling Club be received and that Council support a donation of $200 to assist in her trip to the National Championships in Victoria, B.C. in August”. Carried

28. Simpson-Kerby: “That the accident report from the Public Works Supervisor in regards to an incident that took place on Gream Street be received and that it be forwarded to the Property Developer for payment.” Carried

29. Simpson-Schulz: “That correspondence from Craig & Dianna Williams be received and that they be advised that there are already 4 similar names in the County 911 System including a Williams Road in Rawdon Township and that Council will have to consider an alternate name for the road extension” Carried

30. Simpson-Schulz: “That correspondence from the Township of Woolwich be received and that they be advised that Council supports their Resolution to request The Ministry of Municipal Affairs to conduct a review of the Development Charges Act and make changes that would eliminate the requirements for Municipalities to deduct grant funding from development charges and further that Notice of Support be forwarded to Leona Dombrowsky MPP”. Carried

New Business:

31. Simpson-Kerby: “That correspondence from the Central Hastings Support Network Inc. be received and that they be advised that Council will support their Request to have bus tickets sold at the Municipal Office”. Carried

32. Simpson-Kerby: “That correspondence from the Madoc Lawn Bowling Club providing estimates for the replacement of the fridge be received and approved.” Carried

33. Simpson-Schulz: “That Council recommend consent be granted to Severance Application B38/09 Richard & Shirley Kell and the following conditions apply; all taxes paid, cash-in-lieu fees of $750.00 be paid, that entrance permit(s) be obtained to the satisfaction of the Municipality, and that the severed and retained lands be rezoned to Rural Residential”. Carried

By-Laws:

34. Kramp-Neuman-Kerby: “That By-Law No. 2009-23 being a By-Law to amend the Parking By-Law to provide for additional disabled parking locations in the Madoc Urban Centre receive three readings and be passed”. Carried

35. Simpson-Kerby: “That By-Law No. 2009-24 being a By-Law to rezone property Part of Lot 5 Concession 2 under the name of Lidster Homes receive a third reading and be passed”. Carried

Closed Session:

A letter was received from the Centre Hastings Ratepayers Association advising of a resolution passed by their Executive July 15, 2009. It noted that they feel that details should be discussed in a closed session.

36. Kerby-Schulz: “To go into Closed Session with the Treasurer, Ron Fabian & Wendell White to discuss a Property matter and with the Treasurer to discuss a Personnel matter”. Carried

37. Simpson-Kramp-Neuman: “To resume as before”. Carried

38. Simpson-Kramp-Neuman: “That staff follow directions as given in the Closed Session”. Carried

Adjournment:

39. Schulz-Kramp-Neuman: “To adjourn.” Carried

THE CORPORATION OF THE MUNICIPALITY OF CENTRE HASTINGS
REGULAR MEETING OF JUNE 24, 2009 COMMENCING AT 6:00 P.M.

The regular meeting of Council was held in the Council Chambers with all of Council present. Also present was Cindy Redding of the Shield Newspaper, John Spitters of CJBQ, Mix 97, Rock 107, Megan Huff of the Community Press Newspaper, Wynne Rollins of the Centre Hastings Helping People Committee, the Public Works Superintendent and the Treasurer.

Reeve Deline called the meeting to order at 6 p.m.

Disclosure of Pecuniary Interest and the general nature thereof: Reeve Deline declared for the truck tenders, payment of accounts to Hunter Ford and any items pertaining to his daughter’s employment as Park Supervisor.

Treasurer/Tax Collector’s Report:

1.Simpson-Kerby: “To approve General Accounts of June 2009 in the amount of $545,311.02 and Arena Accounts of June 2009 in the amount of $3,808.17.” Carried

2. Simpson-Schulz: “That Council approves the Minutes of Settlement under Section 39.1 of the Assessment Act to reduce assessment for 2009 on roll# 12 30 138 010 11600 from $1,164,000 CT to $572,000 CT and further that the Treasurer be authorized to calculate the necessary tax write off”. Carried

3. Kerby-Simpson: “That Council approves the Minutes of Settlement under Section 39.1 of the Assessment Act to reduce assessment for 2009 on roll# 12 30 138 015 00205 from $3100 RT to $2500 RT and further that the Treasurer be authorized to calculate the necessary tax write off.” Carried

4. Shulz-Kerby: “That Council approves the Minutes of Settlement under Section 39.1 of the Assessment Act to reduce assessment for 2009 on roll# 12 30 138 015 00216 from $3300 RT to $2500 RT and further that the Treasurer be authorized to calculate the necessary tax write off.” Carried

5. Schulz-Simpson: “That Council approves the Minutes of Settlement under Section 39.1 of the assessment Act to reduce assessment for 2009 on roll# 12 30 138 015 00218 from $3300 RT to $2500 RT and further that the Treasurer be authorized to calculate the necessary tax write off.” Carried

6. Simpson-Kerby: “That the quote be received from Loyalist Management to replace the old server including 2 processors, DVD ROM drive, floppy disk, and tape back up system at a cost of $9,856.00.” Carried

7. Kerby-Schulz: “That Council approves the application for a $15,000 Small Capital Grant from Trillium for the Centre Hastings Public Library.”

8. Simpson-Schulz: “That the Treasurer/ Tax Collector’s report of June 24, 2009 be received and adopted.” Carried

Approval of Minutes:

9.Kerby-Simpson: “That the minutes from the following Council meetings be received and adopted:” Regular meeting minutes of May 27 2009.” Carried

Reeve Deline vacated his chair and left the meeting for the next 2 items of business.

Public Works Superintendent Report:

10. Schulz-Kerby: “To receive the Public Works Superintendent/ Supervisor Report for the month of May 2009.” Carried

11. Schulz-Kerby: “To accept the tender of Hunter Ford for a F550 Utility Dump Truck being the low tender at $54,847.” Carried

Committee Reports:

12. Simpson-Kerby: “That the Internet Committee meeting minutes of June 4, 2009 be received and adopted.” Carried

13. Simpson-Kerby: “That the Transportation Committee meeting minutes of June 16, 2009 be received and adopted.” Carried

14. Kerby-Simpson: “That the Protection & Development Committee meeting minutes of June 16, 2009 be received and adopted.” Carried

15. Kerby-Simpson: “That Reeve Deline will send a letter to Fire Captain Gene Thompson congratulating him on his recent appointment as Fire Chief for the Municipality of Stirling-Rawdon.” Carried

Council Members provided verbal updates on their various Boards and Committees.

Deputy-Reeve Simpson advised that a request was made to EOTA from Orval Keller a property owner adjacent to the Trail of Two Lakes for fence repairs. Apparently Mr. Keller’s cattle are gaining access to the Trail through the fence. Mr. Keller also spoke to Deputy-Reeve Simpson regarding the matter. The EOTA will pay half the cost of repairs, and the Municipality will contribute the remaining share.

16. Simpson-Kerby: “That the Municipality will pay half the cost of the fence repairs adjacent to the Trail of Two Lakes in the area of Orval Keller’s property in the amount of $1250.00 to EOTA after the work has been completed.” Carried

Operations Reports:

17. Kerby-Simpson: “To receive the Operations Reports.” Carried

Delegations:

Mr. Carman Donato attended the meeting to provide the status of projects at the Skatepark. He discussed the possibility of entering into an agreement with Syntapse to provide the mat service for the Park. Council inquired if our normal mat supplier could provide the supplies needed.

13. Simpson-Kramp-Neuman: “That Murray Rug Rentals be requested to provide mats for the weekend events and inquire as to the cost of the rubberized mats through his company.” Carried

14. Kramp-Neuman-Simpson: “The Skatepark Committee and Arts Centre Committee join and become a Park Committee overseeing the Park as a whole.” Carried

Mr. & Mrs. David Speer attended the meeting to discuss their concerns regarding the future use of neighboring property sold by Bernard and Pat Ashley. Stephanie Tracey was in attendance and advised that her and husband Clint have purchased the property to build a new home. They are not planning on building a race track for dirt bikes and will abide by the By-Laws. The issue of their son riding a dirt bike was discussed with the By-Law Enforcement Officer. Their property will only be used by family members. Pat Ashley and Christa Ray were also in attendance.

Jack Rushnell spokesperson for the Centre Hastings Ratepayers Association as well as other members were in attendance at the meeting. Mr. Rushnell presented a copy of their constitution and a request for recognition. A letter presented also outlined 4 procedural processes.

15. Simpson-Kerby: “I would move that the Council of the Municipality of Centre Hastings officially recognize a group of Ratepayers from the said Municipality known as The Centre Hastings Ratepayers Association.”

16. Simpson-Kramp-Neuman: “That the Ratepayers Association be granted the use of the Ivanhoe Hall for every second meeting providing it is available throughout 2009 and after renovations are completed in 2010.” Carried

17. Simpson-Schulz: “That other items mentioned in the Ratepayers letter are referred to Committee for comment.” Carried

Minutes From Meetings of Various Boards & Committees:

18. Schulz-Simpson: “To receive the minutes from meetings of various Boards and Committees.” Carried

Correspondence:

19. Kerby-Kramp-Neuman: “To receive and file the Correspondence Items numbered 10-a-1 through 10-a-9.” Carried

20. Simpson-Schulz: “To receive the correspondence from Quinte Waste Solutions and to appoint Larry Mitz & staff member Roger Taylor to the Working Committee.” Carried

21. Simpson-Kerby: “To receive the Clerk’s Memorandum and to support Consent B26/09 in the name of Gunning subject to the following conditions:

That all taxes be paid,
That Cash-In-Lieu fees of $750.00 be paid,
That the applicant file a drainage plan that meets with the approval of the Public Works Superintendent,
That entrance permit)s) be obtained from and to the satisfaction of the Municipality.”

Carried

22. Simpson-Kerby: “To receive and file correspondence from the Canada Day Fireworks Committee requesting a loan and use of the Arts Centre, and request them to attend a Recreation Committee Meeting of Council.” Carried

23. Simpson-Schulz: “To receive & approve the correspondence from the Madoc Fire Company Association Auxilliary requesting approval from Council to operate two refreshment vehicles in the Madoc Urban Centre and to exempt the Auxilliary from Refreshment Vehicle By-Law 1998-10 only for license fee for 2009. Carried

New Business:

24. Kerby-Schulz: “To receive the Claim for Livestock Loss and to authorize a payment in the amount of $400.00 to D. Wood for compensation of loss.” Carried

25. Simpson-Kramp-Neuman: “To receive the Clerks Memorandum and application to rezone property located on part of Lot 5, Con. 2 and to give a by-law to effect the change its first and second readings.” Carried

26. Kramp-Neuman-Schulz: “That the Clerk be directed to provide three copies of the complete agenda package, as well as one copy of the accounts to the Centre Hastings Ratepayers Association.” Carried

Unfinished Business:

27. Kramp-Neuman-Kerby: “To receive the request from Mr. Jim Bakker for continued funding for the contract position and the letter dated June 10, 2009 and approve for the year 2009.” Carried

28. Simpson-Schulz: “To receive the correspondence from the Township of Tudor and Cashel and copies of the Agreement for the Medical Centre.” Carried

29. Simpson-Schulz: “To ratify approval given to Jagger Hims Limited to complete the soils testing at the Madoc Works Garage.” Carried

30. Simpson-Kramp-Neuman: “That the Centre Hastings Park & Arts Centre Coffee Concession Proposal dated June 4, 2009 be approved.” Carried

31. Kramp-Neuman-Kerby: “That the two people who will act as cabana persons be appointed to the Centre Hastings Park Committee for insurance purposes.” Carried

By-Laws:

32. Kramp-Neuman-Kerby: “That a By-Law to rezone property located on part of Lot 12, Concession 13 be given its third reading passed and numbered 2009-18.” Carried

33. Simpson-Schulz: “That a By-Law to rezone property located on part of Lot 15, Plan 197 be given its third reading passed and numbered 2009-19.” Carried

34. Kerby-Schulz: “That a By-Law to rezone property located on part Lots 13 and 14, Concession 9 be given its third reading passed and numbered 2009-20.” Carried

35. Simpson-Kerby: “That a By-Law to regulate the removal of dog feces on public and private property in the Municipality and be given its first, second and third reading passed and numbered 2009-21.” Carried

36. Simpson-Kramp-Neuman: “That a By-Law to amend the Procedures By-Law to provide for a maximum of three deputations be given its first second and third reading passed and numbered 2009-22.” Carried

Additional Agenda Items:

Tom Deline advised that a local lawn bowling team has been awarded Ontario gold. The team has two members from the Madoc Club. Tom will send a congratulatory letter.

Reeve Deline presented a letter from Career Edge with information on a Wage Subsidy Program.

37. Simpson-Kerby: “To refer the Career Edge letter to Public Works Superintendent Taylor and Committee.” Carried

Reeve Deline presented a letter from a senior Citizen who has concerns regarding crossing at the four corners in Madoc. She is suggesting that Council look into having lights installed.

38. Simpson-Kerby: “That the letter from Mrs. Brownson be referred to Committee.” Carried

Deputy Reeve Simpson received a letter from the property owners at 159 Elgin St. regarding damage to 4 Spruce trees and a hedge. They also provided an estimate on replacing the trees. They are willing to accept payment of $400 to cover the cost of damage caused by Public Works Staff.

39. Simpson-Schulz: “That a payment of $400 be made to Mr. & Mrs. Holland for the damage caused to their trees and shrubs.” Carried

It was discussed that there is a problem with vehicles parking along Seymour Street to allow access to the Trail of Two Lakes for walking etc.

40. Simpson-Schulz: “That the issue of parking along Seymour Street be referred to the Trail of Two Lakes Commmittee.” Carried

Closed Session:

41. Kramp–Kerby: “To go into a closed session with the Treasurer to discuss a legal matter.” Carried

42. Simpson–Kerby: “To resume as before.” Carried

43. Schulz-Simpson: “That Staff follow directions as given in the closed session.” Carried

Adjournment:

Simpson-Kerby: “To adjourn.” Carried

THE CORPORATION OF THE MUNICIPALITY OF CENTRE HASTINGS

PROTECTION & DEVELOPMENT COMMITTEE MEETING

JUNE 16 2009

3:15 P.M.

Present were Chairman Mike Kerby, Reeve Tom Deline, Deputy-Reeve Tom Simpson and Clerk Doug Parks.

Chairman Kerby called the meeting to order at 3:17 p.m.

Disclosure of Pecuniary Interest and the general nature thereof: There were no disclosures made.

1.Full Time Fire Chief:

The draft job descriptions and advertisement as provided by Tyendinaga Township and as prepared by Templeman Menninga were reviewed and inclusions to the position including building inspection and health and safety were discussed.

Recommendation # 1 Deline-Simpson: To recommend to Council that the Reeve approach the Township of Stirling-Rawdon to discuss possible joint services. Carried

Recommendation # 2 Simpson-Deline: To recommend to Council that the Fire Chiefs position include inspections and health and safety. Carried

Reeve Deline said that hopefully the advertisement for a full time Fire Chief could be done in September/October 2009.

2.Sills Road:

The Clerk then provided a summary of a situation on Sills Road saying that he has asked a solicitor to review the matter and to provide some direction.

Reeve Deline then discussed urban secondary mapping as part of the Official Plan review saying that the County requires Council review. The Clerk advised that the consultant hired by the County for this review is coming before Council July 29 2009 to further review the zoning schedules and the land use schedules and growth scenarios.

Reeve Deline then discussed water supply and the need to look at areas that may contain a supply.

Recommendation # 3 Simpson-Deline: To recommend to Council to proceed with discussions to investigate potential properties for future water supply sites. Carried

The meeting then adjourned.

______________ _______________

Mike Kerby, Doug Parks,

Chairman Clerk

THE CORPORATION OF THE MUNICIPALITY OF CENTRE HASTINGS

TRANSPORTATION COMMITTEE MEETING-JUNE 16 2009 AT 2:45 P.M.

Present were Chairman Simpson, Reeve Deline, Councillor Kerby, the Public Works Superintendent and the Clerk.

Chairman Simpson called the meeting to order at 2:45 p.m.

Disclosure of Pecuniary Interest and the general nature thereof. There were no disclosures made.

1.Urban Paving:

The Public Works Superintendent said that his report as filed indicates that there is $10,000.00 remaining and he suggested that a storm water draining plan and road design for Baldwin Street be completed with the remaining funds.

Recommendation #1 Kerby-Deline: To recommend to Council that storm water draining plan and road design for Baldwin Street be completed with the remaining funds. Carried

Staff will replace all laterals before any roadwork.

Recommendation #2 Kerby-Deline: To recommend to Council that Staff prepare a 5-year plan for urban roads. Carried

2.Capital Replacement:

A review of the equipment list provided by the Public Works Superintendent took place with the Chairman saying there should be year reserve allocations for long range planning.

The grader was discussed as was the other equipment regarding condition costs to operate and replacement.

The Public Works Superintendent is to provide replacement values and operational costs for the grader including labour for 2008.

Recommendation #3 Kerby-Deline: To recommend to Council that Staff bring back PSAB equipment numbers for future reserve allocations. Carried

The meeting then ended.

………………………………… …………………………………

Tom Simpson, Doug Parks,

Chairman Clerk

THE CORPORATION OF THE MUNICIPALITY OF CENTRE HASTINGS

REGULAR MEETING OF MAY 27 2009 COMMENCING AT 6:00 P.M.

The regular meeting of Council was held in the Council Chambers with all of Council present. Also present was Cindy Redding of the Shield Newspaper, John Spitters of CJBQ, Mix 97, Rock 107, Megan Huff of the Community Press Newspaper, Wynne Rollins of the Centre Hastings Helping People Committee, the Public Works Superintendent, the Treasurer and the Clerk.

Reeve Deline called the meeting to order at 6:02 p.m.

Disclosure of Pecuniary Interest and the general nature thereof: Reeve Deline declared for the payment on the accounts for the police check cost for his daughter, a check now required of all volunteers and summer staff with costs paid by the Municipality.

Treasurer/Tax Collector's Report:

1.Simpson-Kerby: To approve General Accounts of May 2009 in the amount of $746,367.58 and Arena Accounts of May 2009 in the amount of $1,456.19. Carried

2.Simpson-Kramp-Neuman: That Council concurs with the position of the Tax Recovery Group that municipalities should receive 100% rebate of the HST which will be effective July 1 2010 and further that notice of support be forwarded to Premier Dalton McGuinty and Leona Dombrowsky MPP. Carried

3.Kramp-Neuman-Simpson: That the Treasurer/Tax Collector's Report of May 27 2009 be received and items filed where no action was required. Carried

Approval of Minutes:

4.Kerby-Schulz: That the minutes from the following Council meetings be received and adopted:

1.Public meeting minutes of April 29 2009.

2.Regular meeting minutes of April 29 2009.

3.Special meeting minutes of May 19 2009. Carried

Reeve Deline asked Council to move the meeting to Business and By-laws to deal with the Morison issues.

5.Simpson-Kerby: To move forward items 11-a-2 and 12-1. Carried

6.Simpson-Schulz: To receive the Clerks Memorandum and application to rezone property located on Lot 15, Queen Victoria Street in the name of Morison and to give a by-law to effect the change it first and second readings. Carried

7.Kerby-Simpson: That a by-law to merge two properties in the name of Morison be given its three readings passed and numbered 2009-16. Carried

Public Works Superintendent Report:

8.Simpson-Kramp-Neuman: That the Public Works Superintendent proceed with the purchase of a tractor subject to the cost being within budget and with the approval of the selection by Deputy-Reeve Simpson. Carried

The Public Works Superintendent lead a discussion on the replacement of the one-ton truck saying that he is confident that the cost will come under budget and he proposed using some of those funds to purchase or lease a ½ ton truck for the summer to assist in the transport of students to the work site. Council did not support the ½ ton truck matter.

The Public Works Superintendent then discussed tractor quotations he received.

Councillor Kerby declared a conflict of interest on this matter has one of the bidders is a relative.

9.Kramp-Neuman-Simpson: To receive the Public Works Superintendent/Public Works Supervisor Reports for the month of May 2009. Carried

Page 2 – Regular Meeting –May 27 2009.

Report of Committees:

Councillor Kramp-Neuman advised that from a Skatepark Committee meeting held last evening three recommendations were to be brought before Council.

10.Kramp-Neuman-Kerby: To redirect all "hat passing" proceeds acquired from grand opening weekend to the Park Committee for the purchasing of equipment for the park. This equipment includes such things as bikes, boards, and blades for summer camp and rentals. The designation of any revenue generated by Arts Centre Performances after our official opening is to be decided by the newly formed Arts Centre Committee and the Municipality. Carried

Councillor Kramp-Neuman said that the second recommendation included that the Municipality would hire a youth for 2 – 2.5 days per week to handle the landscaping in the Park.

11.Simpson-Kramp-Neuman: That the maintenance matters at the Park are to be handled by Public Works. Carried

Councillor Kramp-Neuman said that the third recommendation included the Skatepark Committee hiring a "Cabana Person(s)" to rent chairs and umbrellas in the splashpad. Students will work on commission and be responsible to the Park Committee- 2 chairs with umbrella for $10.00 for 2hrs.

Council did not support this request.

Deputy-Reeve Simpson said that the Eastern Ontario Trails Alliance would prepare and submit an application for funding for a bridge over Deer Creek, south of Highway # 7.

12.Simpson-Kramp-Neuman: That the Municipality will provide a letter of support to the Eastern Ontario Trails Alliance for an application for funding for a bridge over Deer Creek. Carried

The Reeve moved the meeting to delegations.

Delegations:

Mr. Carman Donato appeared before Council and provided an update on the status of ongoing projects.

Mr. Donald Scharfe of Quinte Waste Solutions appeared before Council and provided an overview of the Integrated Waste Management Plan.

Hastings County Warden Ron Eamon and CAO Jim Pine appeared before Council and provided an overview of County activities and ongoing projects including the Eastern Ontario Wardens Caucus that Warden Eamon Chairs.

OPP Staff Sergeant Peter Valiquette appeared before Council providing an overview of policing costs and provided copies of their Business Plan and information on their 100 Anniversary.

Mark Boone and Terry Murphy of Quinte Conservation appeared before Council and provided an update on source water protection, Madoc wellhead protection and intake protection zones.

Mr. Larry Mitz appeared before Council saying that Mr. Owen Ketcheson had an industrial accident and will be off his feet for several days. Mr. Mitz then read a prepared document introducing the Centre Hastings Ratepayers Association adding that they have not yet completed all of the registration and other requirements. He added that the executive includes:

Chair Owen Ketcheson

Vice-Chair Larry Mitz

Secretary Agnes Thompson

Treasurer Wynne Rollins

Directors Ron Fabian

Bob Henderson

Jack Rushnell

Honorary Director Ted Pollock

Page 3 – Regular Meeting –May 27 2009.

Delegations: (contd)

Mr. Mitz read their Mission Statement;

“The Centre Hastings Ratepayers Association was formed to have a united voice on issues within the Municipality of Centre Hastings. We expect accountability and transparency from our Council. We expect fair and equitable treatment for residents and staff. It is our intention to represent our members on issues of concern and provide Council with recommendations on those issues.”

Mr. Mitz then provided possible topics that they may wish to discuss with Council that included;

“-Rebuilding the municipal buildings,

-Increasing taxes and other tax issues,

-The state of repair of road equipment,

-Village sewer capacity,

-The need for a document outlining policy re staffing, salary negotiations, nepotism etc,

-General atmosphere in the Municipal office including treatment of customers,

-Fair and equitable treatment of staff and ratepayers.”

Reeve Deline welcomed the Association adding that it is important to have good working relations.

Operations Reports:

13.Kerby-Schulz: To receive the Operations Reports. Carried

Deputy-Reeve Simpson said that Mr. Oval Keller has verbally requested fence repair along the Trail. Deputy-Reeve Simpson was directed to look into the regulations.

Minutes from various Boards and Committees:

14.Simpson-Kramp-Neuman: To receive the minutes from the various Boards and Committees. Carried

Correspondence:

15.Simpson-Kramp-Neuman: To receive and file the Correspondence Items numbered 10-a-1 through 10-a-3. Carried

16.Kramp-Neuman-Kerby: To receive the letter from White Lake Bethesda United Church, Fundraising Committee and to approve the use of the Hall at no cost to the White Lake Bethesda United Church. Carried

17.Kerby-Simpson: To receive and to approve Luke's Cemetery Board request for financial assistance in the amount of $1,000.00 for 2009. Carried

18.Kramp-Neuman-Schulz: To receive the Landfill Annual Report as prepared by AECOM. Carried

19.Simpson-Kramp-Neuman: To receive and support the resolution from the City of

Cornwall regarding the Provincial Harmonized Sales Tax and its impact on minor sports.

Carried

20.Kramp-Neuman-Kerby: To receive and defer the request from Mr. Jim Bakker for continued funding for the contract position to include $6,000.00 for the Economic Development Liaison position and $6,000.00 to be used for Mainstreet Revitalization initiatives. Carried

The above deferral was to allow Councillor Kramp-Neuman time to gather more information.

21.Simpson-Kerby: To receive and support the resolution from the Homegrown Ontario Steering Committee regarding local produce purchasing. Carried

22.Schulz-Simpson: That Staff be directed to prepare the necessary documents and obtain the required approval to provide designated handicapped parking locations-one at the Library and three at the new Medical Centre. Carried

Page 4 – Regular Meeting –May 27 2009.

Correspondence: (contd)

23.Kramp-Neuman-Kerby: To declare the weekend of July 10 through July 12 2009 as a license free fishing weekend in the Municipality of Centre Hastings. Carried

New Business:

24.Simpson-Kramp-Neuman: To receive the Clerks Memorandum and application to rezone property located on part of Lot 13 Concession 9 in the name of Cooney and to give a by-law to effect the change it first and second readings. Carried

Unfinished Business:

25.Simpson-Schulz: To receive correspondence from OCWA regarding the operational plan requirements under DWQMS and to authorize the completion of the program by the OCWA. Carried

By-laws:

26.Kerby-Schulz: That a by-law to merge two properties in the name of Hailstone be given its three readings passed and numbered 2009-17. Carried

Additional Agenda Items:

27.Simpson-Schulz: That a by-law to rezone property located on part of Lot 12, Concession 13, fronting on the south side of Ballam Lane and in the name of Sharpe be given its first and second readings. Carried

Reeve Deline then called for a short recess and that when the meeting resumes Council will be going into the closed session.

Council then decided to move forward with the remainder of the meeting in the Reeve's absence.

28.Schulz-Kerby: That the Deputy-Reeve assume the Chair. Carried

Closed Session:

Deputy-Reeve Simpson said that Council would now be going into a closed session to discuss personnel and legal matters.

29.Kerby-Schulz: To go into a closed session with the Treasurer and the Clerk to discuss property and personnel information matters. Carried

30.Schulz-Kerby: To resume as before. Carried

Deputy-Reeve Simpson said that while in the closed session they discussed personnel and legal matters.

31.Kerby-Schulz: That Staff following directions as given in the closed session. Carried

Adjournment:

32.Schulz-Kramp-Neuman: To adjourn. Carried

_______________________ _________________________

Thomas Deline Doug Parks

Reeve Clerk

THE CORPORATION OF THE MUNICIPALITY OF CENTRE HASTINGS

SPECIAL MEETING MAY 19 2009 4:00 P.M.

A Special Meeting called by the Reeve was held in the Council Chambers with all of Council present as well as the Treasurer and the Clerk.

The purpose of the meeting was to discuss in closed session matters relating to property, financial, legal and personnel. Reeve Deline said that he had some issues to add to the close session including leases and an eviction.

Reeve Deline called the meeting to order at 4:08 p.m.

Disclosure of Pecuniary Interest and the general nature thereof. None declared.

1.Simpson-Kerby: To go into a closed session with the Clerk and Treasurer present, to discuss:

-Property

-Financial

-Legal

-Personnel (identifiable Person). Carried

2.Kerby-Simpson: To resume as before. Carried

3.Simpson-Schulz: That due to the information received on the Ivanhoe property from:

· Algonquin School Board regarding potable water costs,

· Hastings Prince Edward Health Unit regarding potable water requirements,

· Quinte Conservation regarding groundwater conditions,

· MTO regarding building on current property,

· Costing for the septic system and water tanks from Anchor Concrete Ltd and estimate from the CBO for the tile bed,

· Costing for the construction of a Communication Tower,

· Information on the current communication down load speeds and requirements from Vadim Software,

· Information on internet services available from Bell Canada at the Skatepark, Works Garage in Madoc and Office in Ivanhoe, (Confirms-not available in Ivanhoe)

the property located in Ivanhoe is hereby removed from the sites available to support the construction of a new Municipal Office and that the Works Garage site on Baldwin and Furnace Street in the Madoc Urban Centre is therefore the site selected to accommodate the new Municipal Office subject to successful funding confirmation. Recorded Vote: Yea- Deputy-Reeve Simpson, Councillor Schulz, Councillor Kramp-Neuman, Reeve Deline-Nay: Councillor Kerby. Carried

Reeve Deline mentioned the recent Medical Centre Board meeting and from that Staff was directed to forward a letter to the Board asking for an exemption to their Procedure By-law to allow the appointment of Councillor Schulz to remain in place for the balance of the term of Council.

Reeve Deline then lead a discussion on a Full Time Fire Chief. Deputy-Reeve Simpson said that Madoc Township is not looking at this and Reeve Deline said that several urban centres in the area also are not interested. Deputy-Reeve Simpson said we should look further into this.

At this time the Clerk left the meeting and the Treasurer then took the minutes for the balance of the meeting.

4.Kerby-Schulz: To authorize entering into lease arrangements with Eggleton's Driver Service Inc and Nic and Dolores Carey for space in the new Medical Centre. Carried

SPECIAL MEETING MAY 19 2009

PAGE 2

5.Kramp-Neuman-Kerby: To receive and approve the two applications for funding under the Recreational Infrastructure Canada (RInC) Program, one for the Centre Hastings

Recreation Centre Board and one for the Municipality of Centre Hastings. Carried

6.Simpson-Kerby: To provide for a Full Time Fire Chief for the 2010 budget, to advertise the position and to get an evaluation from Terry Whyte. Carried

7.Simpson-Schulz: To adjourn. Carried

.......................……

Tom Deline,

Reeve

……………………

Doug Parks,

Clerk

……………………

Bonnie Jones,

Treasurer

THE CORPORATION OF THE MUNICIPALITY OF CENTRE HASTINGS

REGULAR MEETING OF APRIL 29 2009 COMMENCING AT 6:00 P.M.

Reeve Deline called the meeting to order at 6:02 p.m.

Disclosure of Pecuniary Interest and the general nature thereof: Reeve Deline declared for the contract on the agenda for his daughter recently hired at the Skatepark.

Treasurer/Tax Collector's Report:

1.Kerby-Schulz: To approve General Accounts of April 2009 in the amount of $1,321,328.42 and Arena Accounts of April 2009 in the amount of $9646.90. Carried

2.Simpson-Kramp-Neuman: That a copy of the approved Madoc Landfill Site Budget for 2009 be forwarded to Madoc Township for their information. Carried

3.Kramp-Neuman-Kerby: That the minutes of the Budget meeting held April 23, 2009 be received and adopted. Carried

4.Simpson-Schulz: That By-law #2009-15 being a by-law to provide for the adoption of the levy and to provide for the adoption of tax rates and to further provide for penalty and interest in default of payment thereof for 2009, receive three readings and be passed. Carried

5.Kramp-Neuman-Kerby: That correspondence be forwarded to Peter McCabe, Solicitor requesting that he proceed with Tax Sale Registration on (6) properties detailed in the list provided to Council. Carried

Reeve Deline then declared conflict on the item next and vacated the Chair that was assumed by Deputy-Reeve Simpson.

6.Schulz-Kerby: That the Deputy-Reeve and Treasurer be authorized to sign the Agreement with Sub-Contractor Marjorie Reid who will undertake the duties of Park Supervisor at the Skate Park again this year. Carried

The Reeve returned to the Chair.

7.Kramp-Neuman-Kerby: That Council receive and approve the list from the Site Selection Committee as criteria has been applied and further that one of the top sites be identified for grant application purposes only and a decision on the final site to be deferred pending further investigation by Council. Carried

8.Simpson-Schulz: That the Municipality of Centre Hastings supports the application under the Infrastructure Stimulus Fund to receive funding to replace an aging Municipal Office and Council Chambers and further that Council approves the proposed work as detailed in the application. Carried

9.Kerby-Simpson: That the Municipality of Centre Hastings supports the application under the Building Canada Fund Communities Component Intake Two to receive funding for the Springbrook Road Rehabilitation Project and further that Council approved the proposed work as detailed in the application. Carried

10.Kramp-Neuman-Schulz: That correspondence from the Hastings Stewardship Council be received and that they be advised that the Municipality of Centre Hastings will administer the finances of the Harvest Hastings OMIF Project and charge a fee of 6% to cover office expenses. Carried

11.Schulz-Kerby: That the Treasurer/Tax Collector's Report of April 29, 2009 be received and items filed where no action was required. Carried

Page 2 – Regular Meeting –April 29 2009.

Approval of Minutes:

12.Simpson-Kerby: That the minutes from the following Council meetings be received and adopted:

1.Public meeting minutes of March 25 2009.

2.Regular meeting minutes of March 25 2009.

3.Special meeting minutes of April 1 2009.

4.Special meeting minutes of April 7 2009. Carried

Public Works Superintendent Report:

13.Simpson-Schulz: To receive the Public Works Superintendent/Public Works Supervisor Reports for the month of April 2009 amended with the change to item # 7 from Springbrook Road to Moira Road. Carried

Deputy-Reeve Simpson said that there has been a lot of downtime for the garbage truck and he would like an update on this issue.

Report of Committees:

14.Kerby-Kramp-Neuman: That the Site Selection Committee meeting minutes of April 7 and 14 2009 be received and adopted. Carried

15.Kramp-Neuman-Simpson: That the Parks Recreation and Culture-Fun Fair Sub Committee meeting minutes of April 9 2009 be received and adopted. Carried

16.Kramp-Neuman-Schulz: That the Grand Opening Committee meeting minutes of April 9 2009 be received and adopted. Carried

17.Kerby-Simpson: That the Transportation Committee meeting minutes of April 14 2009 be received and adopted. Carried

18.Kramp-Neuman-Kerby: That the Skatepark Committee meeting minutes of April 14 2009 be received and adopted. Carried

19.Kramp-Neuman-Kerby: That the Skatepark Hiring Sub-Committee meeting minutes of April 21 2009 be received and adopted. Carried

Operations Reports:

20.Simpson-Schulz: To receive the Operations Reports. Carried

Minutes from various Boards and Committees:

21.Kerby-Schulz: To receive the minutes from the various Boards and Committees.

Carried

22.Simpson-Kerby: To receive and file the Correspondence Items numbered 10-a-1 through 10-a-6. Carried

23.Simpson-Kramp-Neuman: To receive and approve a Community Vegetable Garden on a portion of the unopened Duncan Street. Carried

24.Simpson-Kerby: To receive the Claim for water damage as filed by Jane Jeffreys Cooke and to refer the matter to the insurance company. Carried

Delegations:

Mr. Carman Donato appeared before Council and provided an update on the status of ongoing projects including that the Arts Centre Facility will need a complete cleaning after May 19 2009 and that on May 11 and 12 2009 Municipal Staff will be on site taking splash pad operational training. Mr. Donato provided some background on the June Callwood Outstanding Achievement Award given to the Skatepark Committee and that only 10 were awarded to groups in the Province. A photo-op followed. Reeve Deline thanked the Committee and Mr. Donato left the meeting.

Page 3 – Regular Meeting –April 29 2009.

Correspondence:

25.Simpson-Kerby: To ratify approval for letters prepared by the Clerk in support of applications for funding by the Fire Department through the Royal Canadian Legion. Carried

26.Simpson-Kramp-Neuman: That Council declares the month of June as Hastings and Prince Edward Children's Choirs month in the Municipality of Centre Hastings and to receive and file the request for a donation. Carried

27.Kramp-Neuman-Kerby: To receive the Hastings County Plowing Match and Farm Show letter and to authorize the purchase of an advertisement in their tabloid at $174.30 (4”x5”). Carried

28.Simpson-Schulz: To receive the Canada Day Fireworks Committee letter and to approve a donation of $500.00 and that the Committee arrange student help through the schools and to direct that the Anger Management game is not allowed. Carried

29.Simpson-Kerby: To receive and file the Madoc Public Library letter regarding the service contract with the Stirling-Rawdon Library. Carried

30.Simpson-Kramp-Neuman: To receive and support the resolution from the Municipality of South Bruce regarding funding for Conservation Authorities. Carried

31.Simpson-Schulz: That the 2009 Centre Hastings Regatta Committee be made a Committee of Council for insurance purposes. Carried

32.Kramp-Neuman-Simpson: That Council declares 2009 as Canadian Red Cross's 100 th Year of Service in Canada and to approve the flying of the Canadian Red Cross flag for the month of July. Carried

The Clerk said that he asked the Legion about flying this flag on our current flagpoles and was told that it is not appropriate to fly such a flag in a Cenotaph. The Clerk added that they can mount a pole at the Office.

New Business:

33.Simpson-Kerby: That Staff be directed to bring back a by-law to address the issue of dog owners picking up feces. Carried

Report of Committees:

Members of Council then gave a verbal report on matters that have come before the various boards and committees on which they sit.

Delegations:

Ms. Colleen Demille and members of the Staff and students of Madoc Public School appeared before Council to provide information on their Growing with Character Initiative. Following were reports by three students and a video of programs. Reeve Deline thanked Ms. DeMille for bringing this information to Council and this was followed by a photo-op.

Mr. Chris Mowatt then appeared before Council offering to provide 3D models of Municipal buildings that would then be uploaded unto Google Earth. Reeve Deline said that he should contact the Internet Committee and to check with Hastings County. Mr. Mowatt said that his has spoke with Nic January at the County. Mr. Mowatt thanked Council and then left the meeting.

By-laws:

34.Kramp-Neuman-Kerby: That a by-law being a by-law to rezone property located on part of Lot 4, Concession 14 be given its third reading passed and numbered 2009-10.

Carried

35.Simpson-Schulz: That a by-law to rezone property located on part of Lot 9, Concession 9 be given its third reading passed and numbered 2009-11. Carried

Page 4 – Regular Meeting –April 29 2009.

By-laws: (contd)

36.Kramp-Neuman-Kerby: That a by-law t o rezone property located on part of Lots 27 and 28, Concession 13, RP 13 be given its third reading passed and numbered 2009-12. Carried

37.Simpson-Schulz: That a by-law t o rezone property located on part of Lot 19,

Concession 14 be given its third reading passed and numbered 2009-13. Carried

Additional Agenda Items:

38.Kramp-Neuman-Kerby: That the minutes from the Site Selection Committee meeting of April 28 2009 be received and adopted. Carried

39.Kramp-Neuman-Simpson: That the Clerks Memorandum regarding Landfill Site Monitoring and Annual Reporting be received and that the quotation from AECOM at $28,100.00 be accepted. Carried

40.Kerby-Schulz: That the application for funding under the Enabling Accessibility Fund Program be received and approved. Carried

Reeve Deline advised of a letter he received from the 385 RC (Army) Cadet Corp asking for permission to operate a toll booth at the 4-corners in Madoc. Reeve Deline said that the only operation allowed in the Municipality of Centre Hastings is the Fire Department. Deputy-Reeve Simpson suggested they could do this in front of the Kiwanis Centre.

41.Simpson-Schulz: To grant permission to the 385 RC (Army) Cadet Corp to operate a tollbooth in front of the Kiwanis Centre. Carried

By this time approximately 60 people arrived at the meeting.

Reeve Deline advised that the only other items on the agenda are to hear from Mr. Mitz and to go into a closed session to discuss personnel and property matters.

Reeve Deline then provided an overview of the budget including a summary and tax rates.

Questions then started to come from the floor regarding the office issue.

Delegations:

Mr. Larry Mitz appeared before Council to speak on the relocation of the Municipal Office. In closing Mr. Mitz provided to the Clerk a petition that contained 832 signatures in favour of the statements it contained.

The floor was then opened for questions. Reeve Deline closed this session by giving data on the seven sites and ratings that came from the Site Selection Committee at yesterdays meeting. He added that Council has deferred this until more investigation is carried out on this (Ivanhoe) site.

Reeve Deline then called for a short recess and that when the meeting resumes Council will be going into the closed session.

Closed Session:

Reeve Deline said that Council would now be going into a closed session to discuss property and personnel matters.

42.Kerby-Simpson: To go into a closed session with the Treasurer and the Clerk to discuss property and personnel information matters. Carried

43.Simpson -Kramp-Neuman: To resume as before. Carried

Reeve Deline said that while in the closed session they discussed property and personnel information matters.

44.Kerby-Schulz: That Staff following directions as given in the closed session. Carried

Page 5 – Regular Meeting –April 29 2009.

Adjournment:

45.Simpson-Schulz: To adjourn. Carried

_______________________ _________________________

Thomas Deline Doug Parks

Reeve Clerk

THE CORPORATION OF THE MUNICIPALITY OF CENTRE HASTINGS

SPECIAL MEETING APRIL 7 2009 6:00 P.M.

A Special Meeting called by the Reeve was held in the Council Chambers with all of Council present. Also present was Owen Ketcheson, Wynne Rollins, Dorothy Ellis, the Treasurer and the Clerk.

The purpose of the meeting was to approve the Site Selection Criteria just approved by the Site Selection Committee.

Reeve Deline called the meeting to order at 6:30 p.m.

Disclosure of Pecuniary Interest and the general nature thereof. None declared.

The Criteria just approved by the Site Selection Committee was reviewed and for the motion next Reeve Deline asked for a recorded vote.

1.Schulz-Kerby: To approve the Site Selection Criteria as prepared by the Site Selection Committee at their April 7 2009 meeting as recommended to Council.

Recorded Vote: Yea- Deputy-Reeve Simpson, Councillor Kerby, Councillor Schulz, Councillor Kramp-Neuman, Reeve Deline. Carried

2.Simpson-Kerby: That a by-law to authorize entering into a contribution agreement with Her Majesty The Queen In Right Of Ontario as represented by the Ministry of Agriculture, Food and Rural Affairs for funding under the Building Canada Fund-Communities Component for the reconstruction of the Moira Road be given its three readings passed and numbered 2009-14. Carried

When the Reeve asked if there was anything further for Council the Clerk said that he had some housekeeping matters.

The Clerk said that at the March 25 2009 meeting Council asked for a meeting with the Council for Madoc Township regarding their letter to the Building Inspection Invoice. Council will ask for a date and time when they are at the Tri-Council meeting on April 15 2009.

The Clerk said that there is to be a Transportation Committee meeting on April 14 2009 however not all Committee Members committed to the meeting. Members of the Committee Deputy-Reeve Simpson and Councillor Kerby said they will be attending, Reeve Deline said that he will be at a training workshop in Kingston.

The Clerk asked for direction on the request by Deputy-Reeve Simpson for approval to have Centre Hastings Secondary School grow the flowers for the boxes. Council directed that Staff obtain two more quotes.

Wynne Rollins mentioned that the garbage box at the Moira Hall has not been returned and that the two flower boxes promised last year were not received. Reeve Deline said that the Public Works Superintendent has received a quote to repair the roof over the kitchen at the Moira Hall for $750.00 or replace at some $3,600.00. Reeve Deline advised that he directed the Public Works Superintendent to have the roof repaired and that the invoice is to go to Mrs. Rollins who will then turn it over to the Municipality for payment.

3.Kramp-Neuman-Schulz: To adjourn. Carried

......................... ………………………

Tom Deline, Doug Parks,

Reeve Clerk

THE CORPORATION OF THE MUNICIPALITY OF CENTRE HASTINGS

REGULAR MEETING OF MARCH 25 2009 COMMENCING AT 6:00 P.M.

The regular meeting of Council was held in the Council Chambers with all of Council present. Also present was Cindy Redding of the Shield Newspaper, John Spitters of CJBQ, Mix 97, Rock 107, Megan Huff of the Community Press Newspaper, Wynne Rollins of the Centre Hastings Helping People Committee, John McDonnell, Agnes Thompson, Dorothy Ellis, the Public Works Superintendent, the Treasurer and the Clerk.

Reeve Deline called the meeting to order at 6:00 p.m.

Disclosure of Pecuniary Interest and the general nature thereof: Reeve Deline declared for any invoices from his employer or his businesses that may be on the accounts as well for any matters concerning his daughter recently hired at the Skatepark.

Treasurer/Tax Collector's Report:

1.Kerby-Simpson: To approve General Accounts of March 2009 in the amount of $372,086.78 and Arena Accounts of March 2009 in the amount of $6,254.87. Carried

2.Kramp-Neuman-Simpson: That the Building Department Financial Report prepared by the Treasurer be received and a copy be forwarded to the Webmaster to place on the Municipal website. Carried

3.Kerby-Schulz: That a letter be forwarded to the owner of property at utility account # 02526000.000 advising that if payment of the utility arrears is not paid by April 3, 2009 that the charges will be added to taxes. Carried

4.Simpson-Kramp-Neuman: That correspondence from the Township of Madoc regarding the Building Inspection deficit be deferred to a joint meeting of Councils. Carried

5.Simpson-Kerby: That the memo from the senior staff regarding new software for the Municipality be received and that the quote from Vadim Software be included in general government expenditures for budget deliberations. Carried

6.Schulz-Kerby: That the Treasurer/Tax Collectors Report of March 25 th 2009 be received and items filed where no action was required. Carried

Reeve Deline suggested that Sergeant Peter Valiquette be asked to attend a Council meeting to discuss policing costs etc.

7.Simpson-Kerby: That Sergeant Peter Valiquette be asked to attend a Council meeting to discuss policing costs etc. Carried

Approval of Minutes:

8.Kramp-Neuman-Schulz: That the minutes from the following Council meetings be receive and adopted:

1.Public meeting minutes of February 25 2009.

2.Regular meeting minutes of February 25 2009.

3.Special meeting minutes of March 3 2009.

4.Special meeting minutes of March 16 2009. Carried

Public Works Superintendent Report:

9.Kramp-Neuman-Simpson: To receive the Public Works Superintendent/Public Works Supervisor Reports for the month of March 2009. Carried

10.Simpson-Kramp-Neuman: To receive the tender opening meeting minutes of March 19 2009, the report as filled by the Greer Galloway Group and to approve the tender of Drain Bros Excavating Limited in the total amount of $1,953768.09 including Options A and C. Carried

Report of Committees:

Members of Council then gave a verbal report on matters that have come before the various boards and committees on which they sit.

Page 2 – Regular Meeting –March 25 2009.

Report of Committees: (contd)

11.Kramp-Neuman-Kerby: That the Parks Recreation and Culture Committee meeting minutes of February 12 2009 be received and adopted. Carried

12.Schulz-Kramp-Neuman: That the Parks Recreation and Culture-Fun Fair Sub Committee meeting minutes of March 4 2009 be received. Carried

13.Kramp-Neuman-Kerby: That the Skatepark Committee meeting minutes of February 24 2009 be received. Carried

14.Kramp-Neuman-Schulz: That the Grand Opening Committee meeting minutes of February 12 2009 and March 12 2009 be received and adopted as amended. Carried

15.Kramp-Neuman-Simpson: That the Protection and Development Committee meeting minutes of March 17 2009 be received and adopted. Carried

16.Kramp-Neuman-Schulz: That the Parks Recreation and Culture Committee meeting minutes of March 12 2009 be received and adopted. Carried

17.Simpson-Kramp-Neuman: That the Site Selection Committee meeting minutes of March 17 2009 be received. Carried

Operations Reports:

18.Kerby-Simpson: To receive the Operations Reports. Carried

Minutes from various Boards and Committees:

19.Schulz-Kerby: To receive the minutes from the various Boards and Committees.

Carried

20.Kerby-Kramp-Neuman: To receive the Moira Hall Restoration Committee minutes and to appoint the Committee as a Committee of Council for insurance purposes. Carried

Delegations:

Mr. Carman Donato appeared before Council and provided an update on the status of ongoing projects saying that that he has talked to Mr. Long today and that it can be worked out. Councillor Kramp-Neuman said that Marjorie Reid should start earlier-Reeve Deline declared conflict and left the Chair that was assumed by Deputy-Reeve Simpson.

21.Kramp-Neuman-Kerby: That Marjorie Reid is to start on April 6 2009. Carried

Reeve Deline returned to the Chair.

Mr. Donato said that they have a cooler to give away to which Mrs. Rollins said that they will take it for the Moira Hall.

Mr. Donato thanked Council and left the meeting.

Cindy Spencer and Andre Ouellette of the Ontario Clean Water Agency appeared before Council and lead a discussion on the licensing requirements that are being instituted by the Province adding that the Municipality of Centre Hastings has to submit their plan by October 1 2009. Costs were discussed and it appears that this new requirement could cost the Municipality several thousand dollars annually to obtain compliance and remain compliant. OCWA will provide costing to Council. Ms. Spencer said that workshops are coming and that we should attend.

They thanked Council for the opportunity to make their presentation and they then left the meeting.

Correspondence:

22.Schulz-Kerby: To receive and file the Correspondence Items numbered 10-a-1 through 10-a-11. Carried

Page 3 – Regular Meeting –March 25 2009.

Correspondence: (contd)

Deputy-Reeve Simpson suggested that Council support Earth Hour and add it to the website.

23.Simpson-Kerby: That Council supports Earth Hour and that the information be added to the website. Carried

Reeve Deline asked the Clerk to forward a copy of the Ministry of Transportation letter regarding the Springbrook Road light to Mr. Henderson.

24.Simpson-Schulz: To receive the Clerks Memorandum and application to sever part of Lot 2 Concession 3 in the name of Donnandale Farms Incorporated and to approve same subject to the following conditions:

· That all taxes be paid,

· That the retained parcel be rezoned to Agriculture exception to acknowledge the reduced lot area and the severed be rezoned to Rural Residential (RR). Carried

25.Simpson-Kramp-Neuman: To receive the application to sever property located in the Township of Madoc. Carried

26.Schulz-Kramp-Neuman: To receive the letter from the Royal Canadian Legion, Madoc and to allow the Legion to make application for funding for restoration work on the Cenotaph at the Thomas Thompson Park. Carried

27.Kerby-Schulz: To receive and approve the request from the Canada Day Fireworks Committee to have a section of St. Lawrence Street east of Durham Street closed on June 5 2009. Carried

28.Simpson-Kerby: To receive and support the resolution from the Municipality of Middlesex Centre regarding the delays by the Department of Fisheries and Oceans in processing project requests. Carried

29.Simpson-Kerby: To receive the request for a donation from the Ninth Annual Warrior's Day at Coe Hill Organizational Committee and move it to budget for consideration. Carried

30.Simpson-Kramp-Neuman: To receive the correspondence from Fearnley Davies offering animal control services. Carried

New Business:

31.Simpson-Kerby: To receive the Clerks Memorandum and application to rezone property located on part of Lot 19, Concession 14 in the name of Villanis and that the by-law be given its first and second readings. Carried

32.Schulz-Kerby: To receive and approve the Claim for Livestock Loss in the amount of $400.00 for W. Cammack. Carried

33.Simpson-Schulz: To receive the 2008 Compliance Inspection Report for the Madoc Waterworks and to approve the actions as suggested by OCWA. Carried

34.Simpson-Schulz: To receive the Clerks Memorandum and application to rezone property located on part of Lots 27 and 28, Concession 13 in the name of Vierich and that the by-law be given its first and second readings. Carried

35.Simpson-Kerby: To receive the Clerks Memorandum and application to rezone property located on part of Lot 9, Concession 9 in the name of MacMillan and that the by-law be given its first and second readings. Carried

36.Simpson-Kramp-Neuman: To receive the Clerks Memorandum and application to rezone property located on part of Lot 4, Concession 14 in the name of Fuhringer and that the by-law be given its first and second readings. Carried

Unfinished Business:

Council reviewed the applications received and removed the one application as the person does not life in our Municipality, a requirement to sit on these Boards.

Page 4 – Regular Meeting –March 25 2009.

Unfinished Business: (contd)

37.Simpson-Kerby: To receive the Clerks Memorandum and applications from individuals who have put forward their names to sit on the Family Health Team and the Medical Centre Board and to appoint:

John McDonnell to the Family Health Team and

Jan Bruce to the Medical Centre Board with terms to end December 31 2010. Carried

The Clerk was directed to contact the other two applicants and with their permission he will forward their applications to Joe Turner Secretary of the Medical Centre Board and ask that their application be considered at the Annual General Meeting being held May 10 2009 and further that the two applicants be advised that they must attend the Annual General Meeting to allow their name to stand.

38.Schulz-Simpson: To receive the CH Medical Centre Board request for a response to the Ownership/Partnership Agreement and to support in principle the legal agreement as presented. Carried

39.Simpson-Kerby: To receive and ratify the submission of the Executive Summary as prepared and submitted by the Clerk to MP Daryl Kramp. Carried

By-laws:

40.Schulz-Kramp-Neuman: That a by-law to rezone property located on part of Lot 6, Concession 6, in the name of Edwards be given its third reading passed and numbered

2009-08. Carried

41.Schulz-Kramp-Neuman: That a by-law to authorize entering into a contribution agreement with Her Majesty The Queen In Right Of Ontario as represented by the Ministry of Agriculture, Food and Rural Affairs for funding under the Ontario Small Waterworks Assistance Program be given its three readings passed and numbered 2009-09. Carried

Additional Agenda Items:

42.Kramp-Neuman-Schulz: That the minutes from the Site Selection Committee meeting of March 20 2009 be received and adopted. Carried

43.Kramp-Neuman-Simpson: That the minutes from the Skatepark Committee meeting

of March 24 2009 be received and adopted. Carried

44.Kerby-Schulz: That a Criminal Record Check and Vulnerable Sector Screening must be completed for all Staff and volunteers involved with youth (18 or under). Carried

45.Simpson-Schulz: That the Clerks Memorandum regarding the Landfill be received and that the 2008 Annual Report is to be completed by AECOM at a cost of $16,200.00. Carried

Members of Council then gave a verbal report on matters that have come before the various boards and committees on which they sit.

Closed Session:

Reeve Deline said that Council would now be going into a closed session to discuss personnel matters.

Discussion took place in response to questions from the floor regarding the Site Selection Committee meetings etc.

46.Kramp-Neuman-Kerby: To go into a closed session with the Treasurer and the Clerk to discuss personnel matters. Carried

47.Simpson-Kerby: To resume as before. Carried

Reeve Deline said that while in the closed session they discussed personnel matters.

48.Kramp-Neuman-Schulz: To approve the renewal contract with Sarah Bowles the Parks Recreation and Culture Coordinator with term ending December 31 2009. Carried

Page 5 – Regular Meeting –March 25 2009.

The Clerk advised of a telephone call he received from the consultants hired by the County to review the Official Plan. The consultant needs to meet with Council for one hour to review growth projections for secondary plans. Reeve Deline suggested that since Council will be together on April 1 2009 that they meet at 5:45 pm. Council agreed

The Treasurer asked for a budget meeting and it was scheduled for April 23 2009 beginning at 12:00 pm.

Adjournment:

49.Simpson-Schulz: To adjourn. Carried

_______________________ _________________________

Thomas Deline Doug Parks

Reeve Clerk

THE CORPORATION OF THE MUNICIPALITY OF CENTRE HASTINGS

NEW MUNICIPAL OFFICE SITE SELECTION COMMITTEE MEETING

MARCH 20 2009 AT 3:30 P.M.

Present were Reeve Deline, Councillor Kerby, Councillor Kramp-Neuman, Wally Sawkins, Bob Henderson, the Chief Building Official, the Treasurer and the Clerk.

Regrets: Chris Papertzian, Gene Thompson.

Spokesperson W. Sawkins called the meeting to order at 3:30 p.m.

Disclosure of Pecuniary Interest and the general nature thereof: There were no disclosures made.

B. Henderson asked if the letter from the conservation authority was requested to which T. Deline said that he had asked for their comments on anything from the Health Unit that the authority knew about regarding private wells.

The draft site selection criteria was reviewed line-by-line and amended as follows.

1.b. deleted,

4.Line 2 changed from “property can be exchanged” to “ Privately owned property that can be exchanged”,

6.deleted,

7.deleted.

The resulting site selection criteria follows:

FACTOR

1. LOCATION

-Site fronts on Highway 62 corridor/connecting link (10)

-Site is one lot/block off Highway 62 corridor/connecting link (8)

-Site is two lots/blocks off Highway 62 corridor/connecting link (6)

-Site is more than two lots/blocks off Highway 62 corridor/connecting link (2)

2. SITE SIZE

-Ample construction and parking space available for 6000 sq. ft building with room to expand (10)

- Ample space with minimal room for expansion (4)

- Lot not big enough (0)

3. SITE READINESS

-Sewer, potable water, high speed Internet, hydro and natural gas now to site (10)

-Sewer, potable water, high speed Internet, hydro and natural gas near site (5)

-Sewer, potable water, high speed Internet, hydro distant or major work required (0)

4. SITE COST

- Property owned by Municipality (10)

-Privately owned property that can be exchanged for other municipally owned property (7)

-Property must be purchased (5)

NEW MUNICIPAL OFFICE SITE SELECTION COMMITTEE MEETING

MARCH 20 2009

PAGE 2

5. WATER SUPPLY FOR FIRE FIGHTING PURPOSES (AS PER OBC)

- Municipal water available from hydrants and/or site located within 8 km. of fire halls (10)

-Site outside 8 km. radius of fire halls (0)

1.Henderson-Kramp-Neuman: To approve the Site Selection Criteria as amended. Carried

The comments as provide by G. Thompson were discussed and it was agreed that this process does not include property locations at this time.

2.Henderson-Deline: That once the criteria is approved by Council after the public meeting that an advertisement be placed in the paper asking if anyone has property for sale or for exchange. Carried

3.Kerby-Deline: To adjourn.

______________ _______________

Wally Sawkins, Doug Parks,

Spokesperson Clerk

THE CORPORATION OF THE MUNICIPALITY OF CENTRE HASTINGS

NEW MUNICIPAL OFFICE SITE SELECTION COMMITTEE MEETING

MARCH 17 2009.

Present were Reeve Deline, Councillor Kerby, Councillor Kramp-Neuman, Wally Sawkins, Bob Henderson, Chris Papertzian, Gene Thompson, Chris Morden, The Chief Building Official, the Treasurer and the Clerk.

Reeve Deline called the meeting to order at 4:30 p.m.

Disclosure of Pecuniary Interest and the general nature thereof: There were no disclosures made.

Reeve Deline welcomed the Committee Members and the resource People to the inaugural meeting of the Site Selection Committee adding that he intended to act as facilitator only.

The Committee then discussed what they felt were items of importance that should be part of the criteria and those included;

-Highway 62 Corridor/Location

-Site Size

-Site Cost

-Water Supply for Fire Fighting

-Aesthetics

Items further discussed were MTO access and visibility sight lines for an entrance, population density and a rating within location/geographic community. It was suggested that seasonal populations should not be included, close to public services (bank, post office) and public facilities (works, arena, cemetery, skatepark) and this factor could be rated 5 to 2.

It was mutually agreed that the site selection criteria would include:

SITE SELECTION CRITERIA

FACTOR

1. LOCATION

(a) - Site fronts on Highway 62 corridor/connecting link (10)

- Site is one lot/block off Highway 62 corridor/connecting link (8)

- Site is two lots/blocks off Highway 62 corridor/connecting link (6)

- Site is more than two lots/blocks off Highway 62 corridor/connecting link (2)

(b) - Site located within area of greatest population density (12 th Con North including Urban)(10)

- Site located within 5 miles of area of greatest population density (5)

- Site located more than 5 miles from area of greatest population density (3)

2. SITE SIZE

- Ample construction and parking space available for 6000 sq. ft building with room to expand (10)

- Ample space with minimal room for expansion (4)

- Lot not big enough (0)

3. SITE READINESS

- Sewer, potable water, high speed internet, hydro and natural gas now to site (10)

- Sewer, potable water, high speed internet, hydro and natural gas near site (5)

THE CORPORATION OF THE MUNICIPALITY OF CENTRE HASTINGS

NEW MUNICIPAL OFFICE SITE SELECTION COMMITTEE MEETING

PAGE 2

3.SITE READINESS (contd)

- Sewer, potable water, high speed internet, hydro distant or major work required (0)

4. SITE COST

- Property owned by Municipality (10)

- Property can be exchanged for other municipally owned property (7)

- Property must be purchased (5)

5. WATER SUPPLY FOR FIRE FIGHTING PURPOSES (AS PER OBC)

- Municipal water available from hydrants and/or site located within 8 km. of fire halls (10)

- Site outside 8 km. radius of fire halls (0)

6. MUNICIPAL OPERATIONS

- Site located in close proximity to public services such as bank and post office (5)

- Site located in close proximity to other municipal services such as public works yards, pool, skate park, cemetery, library, arena, and fire halls (3)

7. AESTHETICS

- picturesque, quiet scenic location (2)

It was decided that Mr. Morden would not be required to attend the next Committee meeting but will be asked to attend the public meeting and all future meetings as the criteria is applied. The next Committee meeting will be held March 20 2009 at the Ivanhoe Hall beginning at 3:30pm and the public meeting is to be held April 1 2009 at the Ivanhoe Hall beginning at 7:00pm.

Site Selection Criteria is to be emailed to the Committee members for review prior to the next meeting.

1.Kerby-Kramp-Neuman: That Wally Sawkins be appointed as Spokesperson for the Committee. Carried

The meeting then adjourned.

______________ _______________

Tom Deline, Doug Parks,

Reeve Clerk

THE CORPORATION OF THE MUNICIPALITY OF CENTRE HASTINGS

SPECIAL MEETING MARCH 16 2009 3:30 P.M.

A Special Meeting called by the Reeve was held in the Council Chambers with all of Council present as well as the Treasurer and the Clerk.

The purpose of the meeting was to appoint members to the Site Selection Committee.

Reeve Deline called the meeting to order at 3:30 p.m.

Disclosure of Pecuniary Interest and the general nature thereof. None declared.

Reeve Deline lead a discussion on the selection of members of the public who had indicated their interest in sitting on the Site Selection Committee for the preparation of site selection criteria for the review of properties under consideration for a new Municipal Office facility. He also suggested a mandate for the Site Selection Committee and;

1.Kramp-Neuman-Schulz: The mandate for the Site Selection Committee is:

-Design the criteria and rating numbers,

-Present the criteria to the public by one meeting to be held in Ivanhoe,

-Recommend the criteria to Council (May be at a Special Meeting),

-After Council approves the criteria then apply the criteria to potential sites,

-Recommend to Council the final site for the April Council Meeting. Carried

2.Simpson-Schulz: That Reeve Deline, Councillor Kerby and Councillor Kramp-Neuman are to be the Council representatives on the Site Selection Committee. Carried

Discussion then took place on the appoints of the public representatives on the Site Selection Committee and from the review of the names brought forward;

3.Simpson-Kerby: That Gene Thompson be selected to represent the south rural area. Carried

4.Simpson-Schulz: That Bob Henderson and Chris Papertzian be selected to represent the central and north rural area. Carried

5.Schulz-Simpson: That Wally Sawkins be selected to represent the urban area. Carried

The first meeting of the Site Selection Committee is Tuesday March 17 2009 in Ivanhoe beginning at 4:30 pm.

Reeve Deline said that he would like to have the Clerk, the Treasurer, the Chief Building Official and Chris Morden at the meetings as resource people.

6.Simpson-Kramp-Neuman: To adjourn. Carried

.........................

Tom Deline,

Reeve

…………………

Doug Parks,

Clerk

Minutes of the Centre Hastings Parks and Recreation Committee

Thursday, September 11, 2008

Madoc Lawn Bowling Club

1. Call to order by Shelby Kramp-Neuman, Chair.

2. Introductions: Shelby Kramp-Neuman, Chair,

Sarah Bowles, Secretary

Tom Simpson, Kiwanas

Richard Peck, Market Vendors Association, RC Car Club

Jim Murray, RC Car Club

Carol Murray

Bruce Wilson, Chair of The Pool Sub-committee

Chris Burke, The Spot

Regrets: Jan Tolland, Centre Hastings Art Council

Deb Richardson, “Planting the Seed” Radio Program, The Wild Blue Yonder Cabin and Wellness Centre

Kelly Cronkright, Canada Day Committee

3. Business arising from minutes: Correction to August's Minutes Jim Murray's name was entered incorrectly; Jim's name should be spelt Murray instead of Murphy.

4. Skatepark Day Camp Final Report: A well received report submitted by Candice Bovard, The Skatepark Summer Camp Coordinator. Motioned by Richard Peck to submit the report to council, and seconded by Bruce Wilson.

5. Regatta: Issue moved to a later date.

6. Lawn Bowling Club Report: Report will be passed on to Roger Taylor.

7. St. John's Ambulance: The cost for The Emergency Level A course will be $75.00, with the minimum of eight people required. Anyone interested is to contact Kelly Cronkright.

8. Park and Recreation Facilities Link: The Parks and Recreation Link would feature the findings from the Parks Audit, and would list: Where the venues are located, what they offer, and the contact information of each venue. The link would be connected to www.centrehastings.com . Discussions that took place included the www.centrehastings.com site not being user friendly. Motioned by Shelby Kramp-Neuman, and seconded by Richard Peck to bring the issue forward to The Internet Committee.

9. Bringing Basketball to Centre Hastings: Jo-Ann DaPonte has left the area, but she submitted the work she has done, on bringing basketball courts to Centre Hastings. Discussions that took place included if the project should be continued and who will

continue the project. Richard Peck volunteered, and will start once the Madoc Market season slows.

Minutes of the Centre Hastings Parks and Recreation Committee

Thursday, September 11, 2008

Page 2

10. New Business: Ali Lam, form The Fleming College Sustainable Building Program made a pamphlet for The Sustainable Community Arts Centre, it outlines the resources used, and The Environmental Technology used. The pamphlet will be included in a series to promote The Centre Hastings Area, and could be stocked in the Tourist Information Booth, and distributed through The Ministry of Tourism.

11. Old Business: I. The Pool Sub-Committee will move forward with plans to submit a pool draft. The current Madoc Pool is a large residential pool, with no insulation. Year round pool operations would eliminate staffing concerns and increase tourism. ii. The Madoc RC Club as granted permission to use three different venues, which will include cement, dirt/gravel, and a pull track. The different tracks help people learn how to drive the Remote Control Vehicles, and allow them to improve their skills.

12. Next Meeting: Discussions took place to change the meeting. The next meeting will be Thursday, October 9 th , 2008, at 6:00p.m., at The Madoc Lawn Bowling Club.

13. Meeting Adjourned.

...............................................................................

Shelby Kramp-Neuman,

Chairman

.................................................................................

Sarah Bowles,

Parks and Recreation Coordinator

PARKS AND RECREATION COMMITTEE MEETING AGENDA

AUGUST 13, 2008 5:30 P.M.

THE MADOC LAWN BOWLING CLUB

A meeting of the Parks and Recreation Committee was held August 13, 2008 at The Madoc Lawn Bowling Club, at 5:30 P.M.

In Attendance:

Shelby Kramp-Neuman, Councillor Municipality of Centre Hastings

Sarah Bowles, Parks & Recreation Coordinator Municipality of Centre Hastings

Jim Murphy, Madoc Radio Control Club

Richard Peck, Madoc Radio Control Club

Jan Toland, Centre Hastings Art Council

S. Kramp-Neuman chaired the meeting calling same to order at 5:30 p.m.

There were no disclosures

Skatepark Signs

Discussions took place that included: Sign design, style, and names.

S. Bowles will get contact information for the individual who made other Skatepark signs, and C. Magwood will be contacted for his input for the Community Arts Centre Sign.

A motion was made by Shelby Kramp-Neuman for a plaque and tree memoriam be made for Crichton Harrop. The motion was supported by J. Murphy and seconded by R. Peck. Motion carried.

Recommendation # 1

A plaque and tree placed in The Centre Hastings Park for Crichton Harrop.

Madoc Remote Control Car Club (RC CLUB) Update:

Discussions that took place included The RC Club using the tarmac at Whytock Park. Painted lines would be needed for this project.

The Parks and Recreation Committee support J. Murphy and R. Peck to approach R.Taylor and D. Parks, to have the Whytock Park tarmac painted for the use of the RC Club.

Art Centre Update

Discussions that took place included how the canteen in The Community Arts Centre will be utilized, and if individuals can use the canteen when they rent The Community Art Centre. The Parks and Recreation Committee examined the possibility of a small Thanksgiving Art Centre welcome event.

Parks Audit

Discussions which took place included S.Bowles will prioritize list of non-financial recommendations, and forward to R. Taylor.

Recreation Audit

Discussions that took place included the creation of a master recreation list, and the possibility of involving Comfort Country.

S. Bowles will construct a master list of all recreation related resources, where to find, who to contact.

Whytock Park

Council has approved to move the baseball diamond to Whytock Park; revitalization will be carried to a later date.

Next Meeting:

The next meeting is to be held Thursday, September 11 th 2008 at the Madoc Lawn Bowling Club starting at 5:30 p.m.

...............................................................................

Shelby Kramp-Neuman,

Chairman

.................................................................................

Sarah Bowles,

Parks and Recreation Coordinator

THE CORPORATION OF THE MUNICIPALITY OF CENTRE HASTINGS REGULAR MEETING OF JANUARY 27, 2010 COMMENCING AT 6:00 P.M.

Disclosure of Pecuniary Interest and the General Nature Thereof:

Treasurer/Tax Collector’s Report:

Approval of Minutes:

Public Works Superintendent Report:

Committee Reports:

Operations Reports:

Delegations:

Minutes from Meetings of Various Boards & Committees:

Correspondence:

New Business:

Closed Session:

Adjournment:

THE CORPORATION OF THE MUNICIPALITY OF CENTRE HASTINGS PROTECTION AND DEVELOPMENT COMMITTEE MEETING JANUARY 12, 2010 3:15PM

Disclosure of Pecuniary Interest and the general nature thereof. There were no disclosures made.

Proposal from Deer Creek for continued services in 2010

Central Hastings Public Transit

Tom Simpson requested a budget be provided before a decision on funding can be reached.

3.Deline/Simpson “ That Municipal staff obtains more information regarding the gas tax funding”. Carried

Letter from Friends of the Library

Fire Department South Hall

5.Deline-Simpson “ To recommend to Council that a loan of $13,400 be advanced to Station 1 Association to buy new hydraulic equipment to be paid back by the Association in 2010 with consideration to include in the FD budget”. Carried

Urban Growth Scenario

THE CORPORATION OF THE MUNICIPALITY OF CENTRE HASTINGS TRANSPORTATION COMMITTEE MEETING JANUARY 12, 2010 AT 2:45PM

A Letter from Property Owners Mr. and Mrs. Phillips at Sholtz Road

Northshore Lane Entrance

THE CORPORATION OF THE MUNICIPALITY OF CENTRE HASTINGS REGULAR MEETING OF DECEMBER 16, 2009 COMMENCING AT 6:00 P.M.

Disclosure of Pecuniary Interest and the General Nature Thereof:

Treasurer/Tax Collector’s Report:

Approval of Minutes:

Committee Reports:

Operations Reports:

Delegations:

Minutes from Meetings of Various Boards & Committees:

Correspondence:

New Business:

Closed Session:

Adjournment:

THE CORPORATION OF THE MUNICIPALITY OF CENTRE HASTINGS REGULAR MEETING OF NOVEMBER 25, 2009 COMMENCING AT 6:00 P.M.

Treasurer/Tax Collector’s Report:

Operations Reports:

Minutes from Meetings of Various Boards & Committees:

Correspondence:

New Business:

By-Laws:

THE CORPORATION OF THE MUNICIPALITY OF CENTRE HASTINGS PUBLIC MEETING NOVEMBER 25, 2009 5:45 PM

THE CORPORATION OF THE MUNICIPALITY OF CENTRE HASTINGS REGULAR MEETING OF SEPTEMBER 30, 2009 COMMENCING AT 6:00 P.M.

Disclosure of Pecuniary Interest and the general nature thereof:

Treasurer/Tax Collector’s Report:

Approval of Minutes:

Public Works Superintendent Report:

Operations Reports:

Delegations:

Minutes from Meetings of Various Boards & Committees:

Correspondence:

New Business:

By-Laws:

Closed Session:

Adjournment:

THE CORPORATION OF THE MUNICIPALITY OF CENTRE HASTINGS PROTECTION AND DEVELOPMENT COMMITTEE MEETING SEPTEMBER 8, 2009 3:15PM.

THE CORPORATION OF THE MUNICIPALITY OF CENTRE HASTINGS LANDFILL SITE COMMITTEE MEETING SEPTEMBER 8, 2009 AT 2:00PM.

Amendment to Certificate of Approval and WEEE Program

Tipping Fees

Lake Bins

THE CORPORATION OF THE MUNICIPALITY OF CENTRE HASTINGS TRANSPORTATION COMMITTEE MEETING SEPTEMBER 8, 2009 AT 2:45PM.

Budget Review

5 Year Sidewalk Plan

Quote from Coco Paving on 3 Locations

Community Safety Zone in Ivanhoe

Letter from Mrs. Brownson regarding stoplights at four corners in Madoc

THE CORPORATION OF THE MUNICIPALITY OF CENTRE HASTINGS REGULAR MEETING OF AUGUST 26, 2009 COMMENCING AT 6:00 P.M.

THE CORPORATION OF THE MUNICIPALITY OF CENTRE HASTINGS REGULAR MEETING OF JULY 29, 2009 COMMENCING AT 6:00 P.M.

THE CORPORATION OF THE MUNICIPALITY OF CENTRE HASTINGS REGULAR MEETING OF JUNE 24, 2009 COMMENCING AT 6:00 P.M.

Spokesperson Clerk

SITE SELECTION CRITERIA

FACTOR

Reeve Clerk

THE CORPORATION OF THE MUNICIPALITY OF CENTRE HASTINGS
REGULAR MEETING OF JANUARY 27, 2010 COMMENCING AT 6:00 P.M.

THE CORPORATION OF THE MUNICIPALITY OF CENTRE HASTINGS
PROTECTION AND DEVELOPMENT COMMITTEE MEETING JANUARY 12, 2010 3:15PM

THE CORPORATION OF THE MUNICIPALITY OF CENTRE HASTINGS
TRANSPORTATION COMMITTEE MEETING JANUARY 12, 2010 AT 2:45PM

THE CORPORATION OF THE MUNICIPALITY OF CENTRE HASTINGS
REGULAR MEETING OF NOVEMBER 25, 2009 COMMENCING AT 6:00 P.M.

THE CORPORATION OF THE MUNICIPALITY OF CENTRE HASTINGS
REGULAR MEETING OF SEPTEMBER 30, 2009 COMMENCING AT 6:00 P.M.

THE CORPORATION OF THE MUNICIPALITY OF CENTRE HASTINGS
PROTECTION AND DEVELOPMENT COMMITTEE MEETING SEPTEMBER 8, 2009 3:15PM.

THE CORPORATION OF THE MUNICIPALITY OF CENTRE HASTINGS
LANDFILL SITE COMMITTEE MEETING SEPTEMBER 8, 2009 AT 2:00PM.

THE CORPORATION OF THE MUNICIPALITY OF CENTRE HASTINGS
TRANSPORTATION COMMITTEE MEETING SEPTEMBER 8, 2009 AT 2:45PM.

THE CORPORATION OF THE MUNICIPALITY OF CENTRE HASTINGS
REGULAR MEETING OF AUGUST 26, 2009 COMMENCING AT 6:00 P.M.

THE CORPORATION OF THE MUNICIPALITY OF CENTRE HASTINGS
REGULAR MEETING OF JULY 29, 2009 COMMENCING AT 6:00 P.M.

THE CORPORATION OF THE MUNICIPALITY OF CENTRE HASTINGS
REGULAR MEETING OF JUNE 24, 2009 COMMENCING AT 6:00 P.M.