March 26, 2008 - Council Meeting THE CORPORATION OF THE MUNICIPALITY OF CENTRE HASTINGSREGULAR MEETING OF MARCH 26 2008 6:00 P.M. The regular meeting of Council was held in the Council Chambers with all of Council present. Also present was Cindy Redding of the Shield Newspaper, Diane Sherman of the Community Press Newspaper, Wynne Rollins of the Centre Hastings People Helping People Committee, the Public Works Superintendent, the Treasurer and the Clerk. Reeve Deline called the meeting to order at 6:00 p.m. Disclosure of Pecuniary Interest and the general nature thereof: The Reeve declared for any invoices from his employer or his businesses that may be on the accounts. Agenda: 1.Simpson-Kramp-Neuman: That the agenda be approved. Carried Treasurer/Tax Collector's Report: 2.Simpson-Kerby: To approve General Accounts of March 2008, in the amount of $335,668.07 and Arena Accounts of March 2008, in the amount of $5,661.39. Carried 3.Kerby-Schulz: That Budget information from the Stirling & District Recreation Centre be received and the levy in the amount $3,048.00 be included in Total Expenditures for 2008. Carried 4.Simpson-Kerby: That Budget information from the Madoc Public Library Board be received and that they be advised that Council will approve a levy amount the same as last year as there has been a surplus in their operating budgets for the past two years and further that the levy in the amount of $51,658.87 be included in Total Expenditures for 2008. Carried The issue regarding the method used to calculate the pay equity grid for the Library Staff was discussed and; 5.Simpson-Kramp-Neuman: That the Treasurer be directed to contact the Chairman of the Centre Hastings Library Board to discuss the pay equity program. Carried 6.Simpson-Schulz: That the Madoc Landfill Site Budget be received and the operating levy in the amount $176,800.00 and Capital levy in the amount $52,000.00 be included in Total Expenditures for 2008. Carried Reeve Deline suggested that a review take place on the costs to collect and dispose of garbage for this Municipality in comparison to what the cost would be if the service was contracted out. 7.Simpson-Schulz: That correspondence from Barb Bouchard, Social Convenor of the Centre Hastings Regatta be received and that she be advised that their Committee will be approved as a Committee of Council to be covered under the Municipalities Liability Insurance. Carried 8.Kerby-Kramp-Neuman: That the Treasurer/Tax Collector's Report of March 26 2008 be received and items filed where no action was required. Carried Deputy-Reeve Simpson said that the Easter Egg Hunt was a great success and he suggested that the Reeve send a letter of congratulations. 9.Simpson-Kramp-Neuman: That the Reeve send a letter of congratulations to the organizers of the Easter Egg Hunt. Carried Additional Treasury Items:
Reeve Deline suggested that the Public Works Superintendent obtain the estimated cost to resurface Moira Road from Highway 37 to the Hill. Reeve Deline said that he will later ask to go into a closed session to deal with a financial matter relating to the new Medical Centre building. Page 2 Regular Meeting March 26 2008.
Approval of Minutes: 10.Kerby-Schulz: That the minutes from the following meeting be adopted. Public Meeting of February 27 2008 Regular Meeting of February 27 2007. Carried
Public Works Superintendent Report: Deputy-Reeve Simpson asked that the Water and Sewer Report contain information on water breaks for that period. The Public Works Superintendent said that he has met with engineering personnel to discuss the work required for the hill on Sills Road adding that the hill may need to be the first work done. Reeve Deline said that he thinks Council will support doing the road first. 11.Simpson-Kerby: To receive the Public Works Superintendent/Public Works Supervisors Reports for the month of March 2008. Carried
It was decided that a Road Tour will take place April 5 2008 beginning at 6:00 a.m. and those to attend include Reeve Deline, Deputy-Reeve Simpson, Councillor Kerby and the Public Works Superintendent. A copy of the Five-Year Plan is to be made available to those attending the Tour. Report of Committee:
12.Kramp-Neuman-Schulz: That the Landfill Committee meeting minutes of March 17 2008 be received. Carried 13.Kramp-Schulz: That the label matter be referred to the next meeting and that S. Kramp-Neuman discuss with Allison Ross the label issue. Carried 14.Kramp-Neuman-Kerby: To refer the Ketcheson and Kiwanis Club of Madoc letters to the next meeting. Carried 115.Kramp-Neuman-Simpson: That C. Marvin and R. Taylor review the bin contracts with Rancor and Manco and to report to the next meeting. Carried 16.Simpson-Kramp-Neuman: To review of the cover material costs. Carried Deputy-Reeve Simpson said that this review is to include alternate materials. 17.Kerby-Simpson: That the Protection and Development Committee meeting minutes of March 17 2008 be received. Carried 18.Simpson-Kerby: That the automated phone message for emergency situations matter be referred to the next meeting. Carried 19.Simpson-Kerby: That Staff arrange for a qualified contractor to determine the condition of the Moira Hall roof and then Staff is to obtain three quotations for the repair or replacement of the roof. Carried 20.Simpson-Schulz: That Staff arrange to have the Moira Hall front door replaced according to the specifications and to meet the accessibility requirements. Carried 21.Simpson-Kerby: That someone will be selected as a Code of Conduct Integrity Commissioner when and if required. Carried Operations Reports: 22.Kramp-Neuman-Schulz: To receive the Operations Reports. Carried Deputations: Kelly Cronkright, Richard Peck and Members of the Canada Day Fireworks Committee attended Council and collectively they requested that Council participate in a Tug o' War competition with the Council Members of the Township of Madoc, that Council provide $500.00 for the event, and that Council appoint their Committee as a Committee of Council for insurance purposes.
Page 3 Regular Meeting March 26 2008. Deputations: (contd) 23.Kramp-Neuman-Simpson: To authorize a contribution of $500.00 to the Canada Day Fireworks Committee subject to the Committee providing a list of Members and a financial statement after the event. Carried 24.Kramp-Neuman-Simpson: That the Council for the Municipality of Centre Hastings will participate in a Tug o' War with the Council for the Township of Madoc. Carried 25.Kramp-Neuman-Schulz: To appoint the Canada Day Fireworks Committee as a Committee of Council. Carried At this time Brenda Hudson and Members of the Committee presented Council with a mural painted by Mrs. Hudson. The Committee asked that the mural be displayed in the new Tourist Information Centre being constructed this year. Reeve Deline thanked Mrs. Hudson and the Committee. Members of the Committee and Mrs. Hudson left the meeting at this time. Minutes from various Boards and Committees: 26.Schulz-Kerby: To receive the minutes from the various Boards and Committees. Carried Correspondence: 27.Schulz-Kramp-Neuman: Those correspondence items 10-a-1 through 10-a-6 be received. Carried
28.Simpson-Schulz: To receive and file the Community Care for Central Hastings request for auction item or financial donation in support of their 6 th annual Dinner Auction. Carried 29.Simpson-Kerby: To receive and file the Quinte Conservation letter asking if Council wishes to form a Municipal Working Group for drinking water source protection. Carried 30.Kramp-Neuman-Schulz: To receive the Hastings Stewardship Council request and to authorize $500.00 to assist with the Community Trees 2008 Program. Carried 31.Simpson-Schulz: To receive and file the letter from a resident in the Madoc Urban Centre who has requested Councils help with a $5,081.60 water/sewer bill caused by water breaks in the home and to direct that the Treasurer is to work with the owner/tenant to set up a satisfactory repayment plan and failing that the amount is to be put on the taxes. Carried 32.Simpson-Kerby: To receive the request from Andrew Redden, Economic Development Manager for Hastings County and that Council adopt the principles in the Investment Lead Handling Protocol and further that Council designates Reeve Deline as the contact person. Carried 33.Simpson-Kerby: To receive the Hastings Prince Edward Health Unit request and to confirm that the Boat Launch Beach is a public bathing area. Carried 34.Simpson-Kramp-Neuman: To receive the request from Quinte Conservation for a non-financial letter of support for an application for funding for a Solar/Hydrogen Demonstration Project and Public Awareness Program and to approve the Municipal letter of support. Carried 35.Simpson-Schulz: To receive the request from the Community Care for Centre Hastings for permission to relocate the Meals on Wheels program to the Ivanhoe Hall and to direct Staff to meet with them. Carried 36.Simpson-Kerby: To receive the Luke's Cemetery Board request for funding and to donate $1,000.00. Carried Page 4 Regular MeetingMarch 26 2008. New Business: 37.Kerby-Simpson: To receive the Fire Chiefs request that Council approve the Fire Department's establishment of a water based fire fighting and rescue team and to refer the matter to the Protection and Development Committee for further review. Carried The Fire Chief is to be invited to that meeting. 38.Simpson-Schulz: To receive the Clerk's Memorandum regarding give away items and to direct Staff to arrange for the purchase of pens with the Municipal Logo and to look into costs for golf shirts, hoodies and golf tees all with the Municipal Logo. Carried Unfinished Business: 39.Simpson-Kerby: To receive the Clerk's Memorandum and application to sever property on part of Lot 7 Concession 14 in the name of Koomans-Wheal and to support the application subject to: -That all taxes be paid, -That the severed parcel be rezoned to Rural Residential. Carried 40.Kerby-Kramp-Neuman: That a by-law to amend Zone By-law 2002-10 as it applies to part Lot 13, Concession 9 in the name of the Municipality of Centre Hastings be given its first and second readings. Carried 41.Kramp-Neuman-Kerby: To receive the Clerk's Memorandum regarding the summer staff for the Skatepark and to authorize the staffing compliment as follows; Summer Camp: 1-Coordinator 4-Students Park Supervisor: 1-Supervisor-Marjorie Reid (Hired) 3-Assistants and further that the Clerk be directed to advertise for those positions still open. Carried 42.Simpson-Schulz: To receive the Clerk's Memorandum regarding a request for a refund of a Zone By-law amendment application and to direct Staff to advise that it is not policy to provide refunds. Carried 43.Simpson-Kramp-Neuman: To receive the Community skating rink information and that Councillor Kerby is to make a recommendation to the Committee. Carried Deputy-Reeve Simpson said that maybe the Municipality could lease the property and that would then allow the property to fall under the Municipal insurance coverage. 44.Simpson-Kramp-Neuman: To ratify acceptance of Offers to Purchase of Municipal properties (2) and to approve that the Reeve and Clerk or alternates be authorized to negotiate subsequent offers. Carried
By-laws: 45.Simpson-Kerby: That a by-law to participate in the County of Hastings Mutual Fire Aid Plan and Program be given its three readings passed and numbered 2008-12. Carried 46.Kerby-Schulz: That a by-law to stop up close and convey an unopened road allowance be given its three readings passed and numbered 2008-13. Carried Additional Agenda Items:
47.Schulz-Simpson: That the Centre Hastings Medical Centre meeting minutes of March 11 2008 be received. Carried 48.Simpson-Kerby: That the Centre Hastings Recreation Centre Board minutes of March 25 2008 be adopted. Carried Page 5 Regular MeetingMarch 26 2008. Additional Agenda Items: (contd) Discussion took place on the completion of the Skatepark projects with Deputy-Reeve Simpson saying that although he supports the resolution as drafted he said there is a lack of parking and that cost should be included as well as the cost to move baseball to the Whytock Park, they need to ensure there is a long term vision to maintain staffing levels and costs, sustainability. He added that someone will need to take ownership of the community sign. That matter is to go back to Committee. Deputy-Reeve Simpson asked if the project would be funded through unfinanced to which Reeve Deline agreed saying that the cost can be paid back through the hydro interest, sale of surplus properties. 49.Kramp-Neuman-Kerby: To support the completion of the projects for the Skatepark Property at an estimated cost of $400,00.00 and to authorize the completion of the documents as required by the Ontario Trillium Foundation. Carried Regards parking Reeve Deline said Council needs to look across the Creek and he suggested it would be graveled as well as consideration should be given to gravel the walkway. The Conservation Authority is to be involved. 50.Simpson-Kerby: To declare the week of April 24-27 2008 as Pitch-In Canada Week in the Municipality of Centre Hastings. Carried 51.Simpson-Kerby: To approve the revised Schedule A of Building Fee By-law 2002-05. Carried Members of Council then p rovided an update on matters being considered by the various Boards and Committees on which they sit Closed Session: Reeve Deline advised that Council now would be going into a closed session to deal with a finance matter. 52.Simpson-Kramp-Neuman: To go into a closed session with the Clerk and Treasurer to deal with a finance matter. Carried 53.Simpson-Kramp-Neuman: To resume as before. Carried Reeve Deline advised that Council while in the closed session dealt with a finance matter. 54.Simpson-Kerby: That Staff follow direction given while in the closed session. Carried 55.Simpson-Kramp-Neuman: That the $107,000.00 cost to purchase the former TimBr-Mart property is to be referred to the 2008 Budget deliberations. Carried It was decided that the Budget Meeting would take place at 12:00 noon on April 23 2008. Adjournment:
56.Schulz-Kerby: To adjourn. Carried
REGULAR MEETING OF FEBRUARY 27 2008-6:00 P.M.
The regular meeting of Council was held in the Council Chambers with all of Council present. Also present was Cindy Redding of the Shield Newspaper, Diane Sherman of the Community Press Newspaper, Wynne Rollins of the Centre Hastings People Helping People Committee, the Public Works Superintendent, and the Treasurer.
Reeve Deline called the meeting to order at 6:00 p.m.
Disclosure of Pecuniary Interest and the general nature thereof:
The Reeve declared for any invoices from his employer or his businesses that may be on the accounts.
Agenda:
1.Simpson-Kramp-Neuman: That the agenda be approved. Carried
Treasurer/Tax Collector’s Report:
2.Simpson-Kerby: To approve the General Accounts of February, 2008 in the amount of $507,346.15, and Arena Accounts of February, 2008 in the amount $34,298.75. Carried
3.Kramp-Neuman-Schulz: That correspondence from Loyalist College Job Connect Summer Program be received and that the Treasurer be requested to make application for 10 positions similar to last years. Carried
4.Simpson-Kramp-Neuman: That the report from Quinte Eco Consultants Incorporated Regarding Air Quality be received and that the Treasurer be requested to obtain one more quote and be authorized to install one Heat Recovery Unit in the lower Municipal Office area. Carried
5.Kerby-Simpson: That correspondence from Collins Barrow be received and that the Reeve and the Treasurer be authorized to endorse the acknowledgement by Council. Carried
6.Kramp-Neuman-Schulz: That the memorandum of understanding between Centre Hastings and the County of Hastings in regard to Automated External Defibrillators be received and that the Reeve and Treasurer be authorized to execute the memorandum on behalf of the Municipality. Carried
7.Simpson-Kerby: That Council receive the Treasurer’s Report pursuant to the Building Code Act, S.O. 1992, Chapter 23, Section 7 – and that copies of the report be made available to the Public requesting them, that a copy be forwarded to Madoc Township for their information, and further that a copy of the report also be posted on the Municipal Website. Carried
8.Simpson-Kramp-Neuman: That a Public Meeting be held March 26, 2008 at 5:30 p.m. for the purpose of discussing proposed increases to the Building Code Fees and further that the Treasurer work with the Chief Building Official and prepare a draft bylaw for discussion at the meeting in March. Carried
9.Schulz-Kramp-Neuman: That correspondence from the Huntingdon Ward Recreation Committee be received and their proposed figures for 2008 be forwarded to Budget deliberations. Carried
10.Simpson-Schulz: That correspondence from the Fire Department be received and that their proposed 2008 figures be forwarded to Budget deliberations. Carried
11.Simpson-Kerby: That correspondence from the Stirling-Rawdon Public Library be received and their $3,000.00 request be forwarded to 2008 Expenditures. Carried
12.Kramp-Neuman-Kerby: That correspondence from the Centre Hastings Medical Centre Board be received and the levy in the amount of $36,702.00 be included in Total Expenditures for 2008. Carried Page 2 – Regular Meeting –February 27, 2008.
13.Schulz-Kramp-Neuman: That correspondence from the Ontario Clean Water Agency be received and that the 2008 charges be referred to Budget deliberations. Carried
14.Simpson-Kramp-Neuman: Whereas the Province of Ontario has amended the Marriage Act to authorize Municipal Clerks to perform marriages in Ontario; And Whereas Deputy Clerks have the same rights and authority as the Municipal Clerk pursuant to Section 228 (2) of the Municipal Act; Now Therefore the Council of the Municipality of Centre Hastings does enact as follows:
That Bonnie Jones, Deputy Clerk is authorized to solemnize civil marriages and that this authorization is extended to other municipalities within the Province of Ontario. Carried
15.Schulz-Kramp-Neuman: That the Treasurer/Tax Collector’s Report of February 27, 2008 be received and Items Filed where No Action Was Required. Carried
Approval of Minutes:
16.Kramp-Neuman-Schulz: That the minutes from the following meetings be adopted. Carried
· Public Meeting of January 30, 2008. · Regular Meeting of January 30, 2008.
Public Works Superintendent Report:
17.Kerby-Simpson: To receive the Public Works Superintend/Supervisor Report for the month of February, 2008. Carried
Report of Committees:
18.Kramp-Neuman-Schulz: That the Landfill Committee meeting minutes of February 21, 2008 be received. Carried
19.Kramp-Neuman-Simpson: That the start-up date for bag limits is to be September 1, 2008. Carried
20.Kramp-Neuman-Kerby: To not take any action at this time regarding the use of biodegradable garbage bags and that it is up to the individual if they wish to use biodegradable garbage bags. Carried
21.Simpson-Schulz: That only clear bags will be accepted as per the by-law and that the entire Municipality is to be included in the clear bag program. Carried
22.Kramp-Neuman-Schulz: That the existing garbage bag exchange program is to continue. Carried
23.Kramp-Neuman-Kerby: To approve of the purchase of garbage bag labels. Carried
24.Kramp-Neuman-Simpson: That Quinte Waste Solutions subsidize all Blue Box Costs retroactive to January 1, 2008. Carried
25.Kramp-Neuman-Schulz: To recommend that by-law 1998-35 (Section (1) ) be amended by the removal of animal waste to allow such to be considered household garbage, except this would apply to commercial kennel operations. Carried
26.Kramp-Neuman-Simpson: That the Landfill Site Manager be paid three hours for attending one public session on the clear bag issue. Carried
27.Schulz-Kerby: That Council approve the mail out letter prepared by Shelby Kramp-Neuman and that a copy be forwarded to Allison Ross, Quinte Recycling to include with their mail out. Carried
28.Kerby-Simpson: That the Protection and Development Committee meeting minutes of February 11, 2008 be received. Carried
29.Kerby-Simpson: That the 2008 Municipal budget is to include a $10,000.00 allocation for Capital Costs at the Moira Hall. Carried
30.Simpson-Kerby: That the subject of automated phone messages for Emergency situations be referred to the Committee for discussion. Carried
31.Simpson-Kerby: That the Transportation Committee meeting minutes of February 11, 2008 be received. Carried
32.Kramp-Neuman-Kerby: That Council approves the application for funding of fireworks for the Canada Day Committee. Carried
Operations Reports:
33.Kramp-Neuman Schulz: To receive the Operations Reports. Carried
Delegations:
Peter Piszczek appeared before Council to discuss the issue of the exotic animal by-law and his exemption for lizards, snakes, spiders, etc. He advised that he has supplied information to the Clerk. Mr. Piszczek was advised to continue working with the Clerk.
Wyn Rollins inquired about renovations at the Moira Hall as her Committee have had inquires about renting. The next Protection and Development Committee meeting will be held March 17th and they will discuss when improvements will be undertaken. Mrs. Rollins was invited to attend.
Minutes From Boards and Committees:
34.Simpson-Kramp-Neuman: To receive the minutes from meetings of various Boards and Committees. Carried
Correspondence:
35.Simpson-Kramp-Neuman: To receive Correspondence Items 10-a-1 through 10-a-10. Carried
36.Simpson-Schulz: To receive and approve the Madoc C.O.P.E. Corporation Maintenance Proposal for 2008. Carried
37.Kramp-Schulz: To receive the revised budget for the Community Arts Centre (Bandshell) as received from C. Magwood. Carried
38.Simpson-Kramp-Neuman: To receive the correspondence from Quinte Waste Solutions and to accept the change that glass will not be collected in a bin at the Landfill Site. Carried
39.Kramp-Neuman-Simpson: To receive the letter from Jim Bakker regarding a proposed contract position of assistance to the Municipality and to approve a one year agreement as per request. Carried
40.Simpson-Kerby: To receive and file the David Miller, Mayor of Toronto request that the Municipality join Toronto in Earth Hour. Carried
41.Simpson-Kerby: To receive and support the request for resolution support from the Western Ontario Wardens’ Caucus regarding the farm tax rebate. Carried
42.Kramp-Neuman-Schulz: To received the letter from B. Hackey of the White Lake Bethesda United Church and to approve the use of the Hall on April 13, 2008 at no cost subject to the Group looking after clean up. Carried
Page 4 – Regular Meeting – February 27, 2008
43.Kramp-Schulz: To receive and support the request for resolution support from the Town of Amherstburg regarding the lead testing program. Carried
44.Simpson-Kerby: To receive and support the request for resolution support from the Town of Newmarket regarding the reported misuse of disabled parking permits. Carried
New Business:
45.Simpson-Schulz: To receive the Clerk’s Memorandum and the application to sever property located on part of Lot 12, Concession 4, in the name of Pamenter supporting the request subject to:
· That all taxes be paid, · That Cash-In-Lieu fee of $600.00 be paid, · That the severed parcel be rezoned to Rural Residential, · That an entrance permit be obtained from and to the satisfaction of the Municipality. Carried
46.Schulz-Kerby: That a by-law to rezone property located on part of Lot 14, Concession 1, in the name of Grant be given its first and second readings. Carried
47.Kramp-Neuman-Schulz: To ratify the verbal approval given to provide the title “Park Project Coordinator” to Carm Donato. Carried
48.Kramp-Neuman-Kerby: To receive and support the request from the Madoc & District Chamber of Commerce that the Municipality co-sign up to $50,000.00 in bridge financing for the Madoc Canadian Music and Arts Festival 2008 through CFDC. Carried
49.Kerby-Simpson: To receive and support the request from the Madoc & District Chamber of Commerce that the Municipality supply a letter of support to the Radio Station Project. Carried
50.Kerby-Schulz: To support the request for $500.00 donation to the radio station. Carried
51.Simpson-Kramp-Neuman: That correspondence from the Madoc Kiwanis Club regarding bag limits be referred to the Committee for discussion. Carried
52.Kramp-Neuman-Kerby: That a by-law to amend Zone By-law 2008-08 as it applies to part Lot 15, Concession 5, in the name of Watts be given its third reading passed and numbered 2008-08. Carried
53.Schulz-Simpson: That a by-law to amend Zone By-law 2008-09 as it applies to part Lot 1, Concession 6, in the name of Saries be given its third reading passed and numbered 2008-09. Carried
54.Simpson-Kerby: That a by-law to authorize the execution of an agreement with a number Municipalities to provide for waste management be given its three readings passed and numbered 2008-10. Carried
55.Kramp-Neuman-Schulz: That a by-law to amend the Municipal Policy document for the Landfill Site etc. be given its three readings passed and numbered 2008-11. Carried
56.Simpson-Schulz: To adjourn. Carried
LANDFILL COMMITTEE MEETINGFEBRUARY 11 2008 AT 9:00 A.M.MUNICIPALITY OF CENTRE HASTINGS COUNCIL CHAMBERSPresent: Charles Robinson Township of MadocShelby Kramp-Neuman Municipality of Centre Hastings Tom Deline Municipality of Centre Hastings Tom Simpson Municipality of Centre Hastings Staff: Doug Parks Municipality of Centre Hastings Colin Marvin Landfill Site Manager Guests: Allison Ross Quinte Waste Solutions Barb Bouchard President MLPOA Diane Sherman Community Press Newspaper Regrets: Dave Schulz Municipality of Centre Hastings Shelby Kramp-Neuman chaired the meeting and called it to order at 9:00 a.m. There were no disclosures of interest. Minutes from the January 21 2008 meeting:
Recommendation # 1 Robinson-Kramp-Neuman:
That the minutes of the January 21 2008 meeting be adopted.Items from the January Municipality of Centre Hastings Council meeting that were referred to this Committee; 1.Work with the Landfill Staff to ensure that charges are applied consistently. C. Marvin discussed the issue saying that in fact the rates are applied equally. Deputy-Reeve Simpson suggested that they look for second-hand scales to which Reeve Deline said the operational cost is high. The Committee took no further action. 2.That a mail-out be prepared to go to all ratepayers and to include the recycle flyer. A. Ross provided a sample sheet with the recycle information suggesting the Frequently Asked Questions be included. C. Robinson said that Madoc Township is including the information with the tax bill going out the end of February. Reeve Deline said that the Municipality would do the mailing through the office. S. Kramp-Neuman read the contents of a draft letter she prepared to which Reeve Deline suggested some changes that included that if the letter goes to a landlord that they send it to the tenant. C. Robinson said that Madoc Township that information will be going out with the tax bill and that a letter will follow closer to the enforcement date. Recommendation # 2 Robinson-Deline: To recommend support for the letter as advised by S. Kramp-Neuman and to direct S. Kramp-Neuman and A. Ross to finalize the letter and to arrange for the mail-out. C. Robinson said that Madoc Township has said that the bag limit will start September 1 2008.
Recommendation # 3 Robinson-Deline: To recommend support of September 1 2008 as the start-up date for bag limits. LANDFILL COMMITTEE MEETINGFEBRUARY 11 2008 Page 2 Items from the January Municipality of Centre Hastings Council meeting that were referred to this Committee; (contd)
3.From a Public Works survey during the last week of April, a follow-up mail-out be prepared and sent to those who were found during the survey not recycling.
Reeve Deline said that the follow up letter was to be sent to those not using clear bags. Those present agreed. 4.That the Landfill Committee investigate biodegradable garbage bags including cost and availability. Discussion took place and it was decided not to take any action at this time and it was stated that it is up to the individual if they wish to use biodegradable garbage bags. 5.That the Landfill Committee investigate accepting coloured bags at the Landfill and what fee would be charged. The Clerk said that the By-law passed by Council directed that only clear bags would be acceptable and that included at the curb and at the Landfill Site. It was mentioned that currently if a bag is taken to the Landfill Site that contains only household garbage there is no charge for its disposal, if the bag contains household garbage and recyclable items then there is a charge of $2.00 for its disposal and when enforcement begins no coloured bags will be accepted. C. Marvin suggested that when enforcement begins including the bag limit should someone from the Municipality of Centre Hastings comes to the Landfill Site with six bags of household garbage, two will be accept free due to the two bag limit and the person would be charged for the other four bags. Reeve Deline assumed the Chair for the resolution next. Recommendation # 4 Robinson-Kramp-Neuman: To recommend that only clear bags will be accepted as per the by-law. S. Kramp-Neuman returned to the Chair. 6.That the current By-law be amended to allow animal excrement (including dog manure and cat litter) be declassified as non-collectable waste. Not to include waste from kennels. Recommendation # 5 Deline-Robinson: To recommend that By-law 1998-35 (Section (I) be amended by the removal of animal waste to allow such to be considered household garbage, except this would be apply to commercial kennel operations. 7.That the Lake Owners be included. Recommendation # 6 Deline-Robinson: To recommend that the entire Municipality is included in the clear bag program. We received a telephone call (February 6 2008) from a person saying that it was stated at the Madoc Public Meeting that opened boxes/bags of coloured garbage bags would be reconsidered for the exchange program. Reeve Deline assumed the Chair for the resolution next. Recommendation # 7 Robinson-Kramp-Neuman: To confirm that the existing exchange program is to continue. LANDFILL COMMITTEE MEETINGFEBRUARY 11 2008 Page 3 S. Kramp-Neuman returned to the Chair. The Clerk advised that the letter from a business owner that received the letter regarding the 6-bag limit was not received. The matter is to be referred to the next meeting. The next meeting will be held on March 10 208 beginning at 9:00 a.m. Deputy-Reeve Simpson asked that the Committee consider asking that Quinte Waste Solutions subsidize all blue box costs retroactive to January 1 2008. Reeve Deline assumed the Chair for the resolution next. Recommendation # 8 Kramp-Neuman-Robinson: That Quinte Waste Solutions subsidize all blue box costs retroactive to January 1 2008. S. Kramp-Neuman returned to the Chair. C. Robinson said that he had obtained a cost to print the labels that will be attached to garbage bags saying for 3,000 of the 3x4 labels the cost is $283.50. Recommendation # 9 Robinson-Deline: To recommends approval of the purchase of the labels. The meeting then ended.
Shelby Kramp-Neuman, Doug Parks, Chairman Clerk
THE CORPORATION OF THE MUNICIPALITY OF CENTRE HASTINGS TRANSPORTATION COMMITTEE MEETING FEBRUARY 11 2008 AT 11:00 A.M. Present were Reeve Deline, Deputy-Reeve Simpson, Councillor Kerby, the Public Works Superintendent, Diane Sherman of the Community Press Newspaper and the Clerk. Deputy-Reeve Simpson called the meeting to order at 11:00 a.m. Disclosure of Pecuniary Interest and the general nature thereof. There were no disclosures made. 1.Budget Discussion:
Matters to be included in the 2008 budget deliberations were discussed Recommendation #1 Kerby-Deline: To recommend to Council that the members of the Committee complete a roads tour and include an evening tour of the existing streetlights. A list of the accessibility requirements is to be made available for the next meeting and the Clerk will review the Streetlight Repair Logs for reoccurring problems. 2.Celebration Canada grant: The Clerk advised that the Canada Day Committee would like the Municipality once again this year to complete the paperwork for a funding request for fireworks. The request is being made at this time due the short application time line available. Recommendation #2 Deline-Kerby: That the Clerk be authorized to complete the paperwork at this time and to recommend to Council that the Municipality approve the action taken. The meeting then ended.
Tom Simpson, Doug Parks, Chairman Clerk
PROTECTION & DEVELOPMENT COMMITTEE MEETING FEBRUARY 11 2008 AT 10:00 A.M. Present were Reeve Deline, Deputy-Reeve Simpson, Councillor Kerby, Diane Sherman of the Community Press Newspaper and the Clerk. Due to a prior meeting running longer then expected the start of this meeting was delayed. Chairman Kerby called the meeting to order at 10:35 a.m. Disclosure of Pecuniary Interest and the general nature thereof. There were no disclosures made. 1.Terms of Reference questions from both the Lower Trent and Quinte Conservation Authorities. Recommendation # 1 Deline-Simpson: To recommend that the Clerk advise the Authorities of the responses as provided by the Committee. 2.Code of Conduct Integrity Commissioner: The Clerk suggested that the John Maddox the Closed Meeting Commissioner should be approached to see if he may be interested in also being the Integrity Commissioner. Recommendation # 2 Simpson-Deline: To recommend to Council that the Code of Conduct Integrity Commissioner matter be referred to the next Committee meeting and that the Clerk discuss this with John Maddox the Closed Meeting Commissioner to see if he may be interested in also being the Integrity Commissioner. 3.Moira Hall Renovations: Recommendation # 3 Deline-Simpson: To recommend to Council that the 2008 Municipal budget is to include a $10,000.00 allocation for capital costs at the Moira Hall. Councillor Kerby suggested that a meeting take place later on with Moira citizens to discuss the use of the pews at the Moira Hall. Members of the Committee will meet with the Chief Building Official at the Moira Hall to discuss renovation requirements. Deputy-Reeve Simpson said that the High School group may be able to assist with the renovations but for liability issues this would not include any roof repairs. The meeting then adjourned.
Mike Kerby, Doug Parks, Chairman Clerk
THE CORPORATION OF THE MUNICIPALITY OF CENTRE HASTINGS REGULAR MEETING OF JANUARY 30 2008 6:00 P.M.
The regular meeting of Council was held in the Council Chambers with all of Council present. Also present was Cindy Redding of the Shield Newspaper, Diane Sherman and Janet Richards of the Community Press Newspaper, Wynne Rollins of the Centre Hastings People Helping People Committee, the Public Works Superintendent, the Treasurer and the Clerk.
Reeve Deline called the meeting to order at 6:00 p.m.
Disclosure of Pecuniary Interest and the general nature thereof:
The Reeve declared for any invoices from his employer or his businesses that may be on the accounts.
Agenda:
The Clerk advised of two changes to the agenda one being the addition of a personnel matter to the closed session and By-law 2008-06 being a by-law to rezone property the subject of the Public Meeting prior to this meeting.
1.Simpson-Kramp-Neuman: That the agenda as amended be approved. Carried
Treasurer/Tax Collector’s Report:
2.Kerby-Schulz: To approve the General Accounts of January 2008 in the amount of $444,829.78, and the Arena Accounts of January 2008 in the amount of $19,838.20. Carried
3.Simpson-Kerby: That correspondence from Peter McCabe, Solicitor be received and that the Reeve & Clerk be authorized to execute the necessary documents in connection with the purchase of land from the Cassidy Family Part Lot 2, Concession 9, Township of Madoc. Carried
4.Simpson-Kramp-Neuman: That the letter from the Treasurer of December 20, 2007 to the ODSP regarding rental of the house on 39 Champlain Street in Madoc be received and that Council supports the requirements in regards to the agreement. Carried
5.Kramp-Neuman-Kerby: That the Renewal Report for the County wide Employee Group Benefits underwritten by Co-operators and Manulife Financial be accepted from Mosey & Mosey to provide coverage for 2008. Carried
6.Simpson-Schulz: That correspondence from Quinte Conservation be received and the levy in the amount of $14,982.00 be included in the total expenditures for 2008. Carried
7.Simpson-Schulz: That correspondence from Quinte Waste Solutions be received and the levy in the amount of $56,049.05 be included in total expenditures for 2008. Carried
8.Simpson-Kramp-Neuman: That correspondence from Lower Trent Conservation be received and the levy amount of $14,134.00 be included in total expenditures for 2008. Carried
9.Kramp-Neuman-Kerby: That By-law # 2008-04 being a by-law to provide for an Interim Levy and to provide for the payment of taxes and to provide for penalty and interest of 1.25% receive three (3) readings and be passed. Carried
10.Simpson-Kerby: That By-law No. 2008-05 being a by-law to authorize temporary borrowing receive three (3) readings and passed. Carried
Reeve Deline said that earlier Totten Sims Hubicki Associates were advised that payment would be withheld until the project was finished and that now the Firm has asked for 50% of what is currently owed. The Reeve said he supports their request.
11.Simpson-Schulz: That Totten Sims Hubicki Associates be paid 50% of what is currently owed. Carried
Reeve Deline said that he wants to have a meeting with the Ministry of the Environment, to discuss the cost this Municipality has to pay to operate under their guidelines and neighbouring municipalities appear to be paying less. Council members will be welcome to attend. Page 2 – Regular Meeting – January 30 2008.
Treasurer/Tax Collector’s Report: (contd)
12.Simpson-Kramp-Neuman: That the Treasurer/Tax Collector’s Report of January 30, 2008 be received and items filed where no action was required. Carried
Approval of Minutes:
13.Kerby-Schulz: That the minutes from the following meeting be adopted.
Regular Meeting of December 19 2007. Carried
Public Works Superintendent Report:
14.Kerby-Schulz: To receive the Public Works Superintendent/Public Works Supervisors Reports for the month of January 2008. Carried
The Public Works Superintendent provided an update on the Municipal Infrastructure Investment Initiative adding that according to word out on the Province roads and bridges will be given top priority. He suggested that Council consider the McCumber Road Bridge Project, as that project is ready to go, one of the application requirements.
15.Simpson-Kerby: That the Municipality of Centre Hastings apply through the Municipal Infrastructure Investment Initiative program for the replacement of the McCumber Road Bridge and that By-law 2008-07 be given its three readings and passed in support of this application. Carried
The Public Works Superintendent then asked for Councils support of the new Health and Safety Policy Statement.
16.Kramp-Neuman-Simpson: To adopt the Health and Safety Policy Statement. Carried
17.Simpson-Schulz: To increase the Entrance Fee to $100.00 plus culvert costs as recommended by the Public Works Superintendent. Carried
At the request of the Public Works Superintendent Council reviewed a claim filed for reported damages done to a vehicle.
18.Simpson-Schulz: That Staff be directed to forward a letter advising that the Municipality is not responsible. Carried
Report of Committee:
19.Kramp-Neuman-Schulz: That the Landfill Committee meeting minutes of January 21 2008 be received. Carried
20.Kramp-Neuman-Simpson: To receive and file the recommendation that the Municipality put up signs at all of the Lake Bins to indicate “This area under surveillance. Carried
Reeve Deline reported on the Public Meeting held in Madoc regarding the Clear Garbage Bag Program advising that he suggests 98% of the people are supportive of the Program and that we collectively should have done a better job at getting the information to the people. The Reeve then suggested that Council host another Public Meeting in Ivanhoe and he then suggested a number of items to be considered.
21.Kramp-Neuman-Schulz: That the Council host a Public Meeting in Ivanhoe, that the enforcement period be extended to June 2 2008, that By-law 1998-35 be amended to remove kitty litter except from kennels from the list of non-household garbage, that the Lake Owners be included, that the Landfill Committee work with the Landfill Staff to ensure that charges are applied consistently, that a mail out be prepared to go to all ratepayers that will include the recycle flyer information, the change in the enforcement date and to ask the public to assist in the delivery of the program, that Public Works complete a survey the last week of April 2008 and that a follow-up mail out be sent to those who were found in the survey not to be recycling. Carried
22.Kramp-Neuman-Schulz: That the Landfill Committee investigate biodegradable garbage bags including cost and availability of such bags. Carried
Page 3 – Regular Meeting – January 30 2008.
Report of Committee: (contd)
23.Simpson-Kramp-Neuman: That the Landfill Committee investigate accepting coloured garbage bags at the Landfill Site and the fee that would be charged. Carried
Councillor Kramp-Neuman said that the next Landfill Committee meeting is scheduled for February 11 2008.
Council set February 20 2008 for the Public Meeting in Ivanhoe and the meeting is to take place from 7:00 pm to 9:00 pm. Mrs. Rollins said she would provide coffee and donuts.
Reeve Deline said that the Municipality of Centre Hastings and the Township of Tyendinaga tied at the County with each having 24 severances in 2007, the highest in the County.
Operations Reports:
24.Simpson-Kerby: To receive the Operations Reports. Carried
Delegations:
Mr. Paul Malagerio appeared before and discussed with Council the issue of the Exotic Animal By-law. After discussion Reeve Deline thanked Mr. Malagerio for bringing his concerns to Council.
Mr. Pete Piszczek appeared before Council and also discussed with Council the issue of the Exotic Animal By-law.
Reeve Deline said that in both cases the individual is requesting that Council consider an exemption from the Exotic Animal By-law. Mr. Piszczek is to provide to the Clerk a list of the animals he has in this regard. Reeve Deline said that Council would consider exemptions on an individual basis for all existing exotic animals. Reeve Deline suggested to Council that they consider a specific time frame in which Council would consider exemptions.
25.Simpson-Kerby: That the Municipality hereby authorizes an exemption to the Exotic Animal By-law for a period ending May 28 2008 subject to the following conditions:
-That the Municipality receive a valid veterinary report confirming that the animal has been neutered and detoxed and that the compound in which the animal is located is suitable for its purpose, -That the owner provides insurance coverage that contains a provision that indemnifies the Municipality from any liability, -That the owner provides the Municipality with an agreement that indicates he will not replace the animal with any other animal listed on Schedule “A” to By-law 2007-38, -That the Municipality receive a copy of any license that maybe required from the Ministry of Natural Resources, -That the owner provides the Municipality with a criminal background check. Carried
26.Kerby-Kramp-Neuman: That Paul Malagerio be exempt from the Exotic Animal By-law subject to the exemption conditions as listed in Resolution Number 26. Carried
Mr. Wayne Lain appeared before Council regarding the Centre Hastings People Helping People Committee Moira Hall use proposal. Council discussed the request and it was mutually agreed that the Committee would put back into the building any revenue received from events. Mrs. Rollins said with the use of the Moira Hall they would no longer require the space in Madoc.
27.Simpson-Kerby: That the Municipality enter into an agreement with the Centre Hastings People Helping People Committee for the use and operation of the Moira Hall with terms to include those as listed in their letter of January 15 2008. Carried
Mr. Lain thanked Council and then left the meeting.
Minutes from various Boards and Committees:
28.Simpson-Kerby: To receive the minutes from the various Boards and Committees. Carried Page 4 – Regular Meeting – January 30 2008.
Correspondence:
29.Schulz-Kramp-Neuman: Those correspondence items 10-a-1 through 10-a-10 be received. Carried
30.Simpson-Kerby: To approve the letter of support submitted to the Madoc & District Chamber of Commerce for the Madoc Canadian Heritage Music and Arts Festival and to approve the commitment of $1,000.00. Carried
The Clerk advised that he received this afternoon a similar request from the Lower Trent Conservation Authority as the item next and he suggested that Council add that request to the resolution.
31.Simpson-Kerby: To receive the Quinte Conservation and Lower Trent Conservation letters regarding the draft terms of reference for the source water protection activities referring the letters to the Protection & Development Committee to draft a response to the questions. Carried
32.Simpson-Kramp-Neuman: To receive and support the Quinte Waste Solutions request for support of a letter to the Minister of the Environment regarding the proposed Municipal Hazardous or Special Waste (MHSW) Program Plan. Carried
33.Kerby-Schulz: To receive the OPP letter regarding the 2008-2010 Business Plan and to advise that; -The officers are to provide continual assistance to the Skatepark and recreational areas and to the supervision, -To continue with the Secondary School and student issues including the sale of presumed illegal cigarettes to minors. Carried
34.Schulz-Simpson: To receive and support the resolution from the City of Waterloo that suggests municipalities be exempt from paying P.S.T. Carried
35.Schulz-Simpson: To donate $200.00 (Bronze) to the Ontario Building Officials Association for the annual meeting and training session. Carried
New Business:
36.Kerby-Simpson: That a by-law to rezone property located on part of Lot 1, Concession 6 be given its first and second readings. Carried
37.Kramp-Neuman-Schulz: That a by-law to rezone property located on part of Lot 15, Concession 5 be given its first and second readings. Carried
38.Simpson-Kerby: To receive the information as provided by Reeve Deline on the Tweed and Area Arts Council. Carried
39.Simpson-Kerby: To receive and approve the Comfort Country financial support request subject to support from all Comfort Country Municipalities. Carried
40.Kerby-Kramp-Neuman: To receive and file the request to waive the lottery license fee of $250.00 for the Tri-Area Medical Centre. Carried
Unfinished Business:
41.Simpson-Kerby: That a by-law to provide for a Code of Conduct be given its three readings passed and numbered 2008-01. Carried
42.Schulz-Kramp-Neuman: That the issue of a Code of Conduct integrity commissioner be referred to the Protection and Development Committee. Carried
43.Schulz-Simpson: To receive the Madoc Public Library Board letter of September 7 2007 and to advise that the Municipality will invite the Library Board to participate in the selection process for Board Members appointed by the Council for the Municipality of Centre Hastings. Carried
Page 5 – Regular Meeting – January 30 2008.
By-laws:
44.Simpson-Kerby: That a by-law to amend Zone By-law 2002-10 as it applies to minimum distance separations be given its three readings passed and numbered 2008-02. Carried
45.Simpson-Kramp-Neuman: That a by-law to amend the Prohibition Section of the Exotic Animal By-law be given its three readings passed and numbered 2008-03. Carried
46.Kramp-Neuman-Schulz: That a by-law to rezone property located on part of Lot 2 Concession 9 be given its third reading passed and numbered 2008-06. Carried
Additional Agenda Items:
47.Kramp-Neuman-Simpson: That the Parks and Recreation Committee minutes of January 28 2008 be adopted. Carried
48.Simpson-Kerby: To receive the minutes of the January 16 2008 CPAC meeting. Carried
49.Kramp-Neuman-Simpson: That a letter be forwarded to Mrs. Potvin the Principal of Centre Hastings Secondary School, the Hastings Prince Edward District School Board, the Centre Hastings Secondary School Student Council and the Parent Council, including with the letter a copy of the Municipal letter to CPAC, the OPP Commander’s response and to request their support in dealing with this matter that the School needs to take some responsibility in this regard and to ask for their response to indicate how they will have a remedy in place for the fall of 2008. Carried
50.Schulz-Kerby: To receive the minutes from the January 25 2008 Tender Opening meeting and to accept the revised tender as submitted by Totter Carpentry in the amount of $16,239.25 including GST. Carried
52.Simpson-Kramp-Neuman: To receive the Report on the January 22 2008 garbage bag program meeting. Carried
53.Simpson-Kerby: To receive and approve payment of the following invoices for work done on the Arts Centre Project; Dale Brownson $ 800.00 Soma Earth Architect $7,950.00. Carried
Report of Committee: (contd)
Members of Council provided an update on matters being considered by the various Boards and Committees on which they sit.
Closed Session:
Reeve Deline advised that Council now would be going into a closed session to deal with matters relating to legal/property and personnel.
54.Schulz-Kerby: To go into a closed session with the Clerk and Treasurer to deal with matters relating to legal/property and personnel. Carried
55.Simpson-Kramp-Neuman: To resume as before. Carried
Reeve Deline advised that Council while in the closed session dealt with matters relating to legal/property and personnel.
56.Schulz-Kerby: That Staff follow direction given while in the closed session. Carried
Adjournment:
57.Schulz-Kerby: To adjourn. Carried
_______________________ _________________________ Thomas Deline, Reeve Doug Parks, Clerk
JANUARY 28 2008 6:30 PM KIWANIS CLUB OF MADOC A meeting of the Parks and Recreation Committee was held January 28 2008 at the Kiwanis Club of Madoc beginning at 6:30 pm. In Attendance: Shelby Kramp-Neuman, Councillor Municipality of Centre Hastings Judy Smith, Skatepark Committee/Chamber of Commerce Carm Donato, Skatepark Committee Peter McConnell, Parent Representative at CHSS Bruce Wilson Diane Sherman, Community Press Newspaper Terry Mandzy, Badminton Club Paul Kortschaga, Badminton Club Brent Seaton, Badminton Club Richard Peck Doug Parks Clerk Municipality of Centre Hastings.
Regrets:
Dave Schulz Councillor Municipality of Centre Hastings Rob Gardiner Skatepark Committee Jim Bakker Coordinator Chamber of Commerce S. Kramp-Neuman chaired the meeting calling same to order at 6:30 pm. Disclosure of Pecuniary Interest and the General Nature Thereof. There were no disclosures.
Update on the development of the Skatepark property:
Carm Donato provided a power point overview of the next planned development at the northwest corner of the Skatepark property. Mr. Donato said that the Community Arts Centre construction includes the use of round straw bales and that will be the first time in Canada. It was suggested by Mr. Donato that the splash pad will require supervision and that user fees may be a way to recover some of the expected $50.00 per day operating costs. J. Smith left the meeting at this time. Representatives from the Badminton Club to attend to talk about their program: Mr. Mandzy then provided a brief history of the Badminton Club including that some 200 people participate ay various times. S. Kramp-Neuman asked what role they saw the Municipality of Centre Hastings playing in their Club. Mr. Mandzy suggested that the Club be considered under the umbrella of the Municipality for liability and accident insurance coverage that maybe through this Committee the Municipality could contribute $300.00 to the Club for that purpose. S. Kramp-Neuman said that this Committee was developed to be an umbrella of different groups such as the Badminton Club. Mr. Mandzy said that they have now become a club with an executive and have become a member of the Central Ontario Badminton Association and the Ontario Badminton Club that has resulted in extra costs adding that locally the adult membership fee has gone from $24.00 to $35.00 with the junior membership fee from $12.00 to $15.00. The pay as you play fees is now $4.00 for adults and $2.00 for junior players. The issue of a website link to the Municipal Site was discussed and agreed. PARKS AND RECREATION COMMITTEE JANUARY 28 2008 PAGE 2 Badminton Club: (contd) T. Simpson said that all groups have their own insurance coverage adding that the mandate of this Committee is to bring groups together adding that it is not the purpose of this Committee to cover insurance. T. Simpson said that the membership of this Committee is to be one member from each of the local organizations/groups/clubs. C. Donato left the meeting at this time. D. Sherman left the meeting at this time. Report from the Pool Sub-Committee regarding the covering of the Pool: B. Wilson said that the Committee will probably have another three or four persons looking to be on this Committee and that the issue of closing in the Pool will be looked at over a longer period of time and that at this time they are looking into alternate access to the Park should the bridge become unusable. Spring rides at the Cenotaph Park: D. Parks said that it has been reported that $800.00 is being held in reserves for this project adding that the Public Works Superintendent has indicated that the installed cost would be some $1,200.00-$1,400.00 each. Recommendation #1: To recommend that the Municipality include $1,700.00 addition funds in the 2008 budget for two spring rides. Any other item for the good of the Community: T. Simpson suggested that the 2008 budget include $1,500.00 for Centre Hastings Secondary School to grow the flowers for the flower boxes. Next Meeting: The next meeting will be at the call of the Chairman ………………………………. Shelby Kramp-Neuman, Chairman ……………………………… Doug Parks, LANDFILL COMMITTEE MEETINGDECEMBER 10 2007 AT 10:00 A.M. MUNICIPALITY OF CENTRE HASTINGS COUNCIL CHAMBERS
The start of this meeting was delayed to accommodate the Official Launch Ceremony held earlier.
A Landfill Committee meeting was held in the Municipality of Centre Hastings Council Chambers on December 10 2007 beginning at 10:00 a.m.
In Attendance: Shelby Kramp-Neuman Municipality of Centre Hastings Colin Marvin Landfill Site Manager Allison Ross Quinte Waste Solutions Barb Bouchard President MLPOA Roger Taylor Municipality of Centre Hastings Doug Parks Municipality of Centre Hastings
Shelby Kramp-Neuman chaired the meeting and called it to order at 10:45 a.m.
D. Parks provided copies of the November 30 2007 meeting minutes and an agenda for this meeting.
There were no disclosures of interest.
Minutes from the November 30 2007 meeting:
Recommendation # 1 Robinson-Kramp-Neuman:
Discussion took place on the Official Launch that just took place.
D. Parks suggested that they complete the final details for the stickers. A review of the sticker used by another Municipality was amended to address local issues.
Discussion then took place on Public Workshops and it was decided that they would take place at the Ivanhoe Hall on January 22 2008, at the Kiwanis Centre if available on Wednesday January 23 2008 and at the Madoc Township Hall on Thursday January 24 2008 all beginning at 7:00pm.
C. Marvin provided copies of the business garbage bag counts. Some businesses were added to the list as suggested by Members of the Committee.
Recommendation # 2 Kramp-Neuman-Robinson:
That the Municipality send letters to those on the list as revised advising of the June 1 2008 bag limit for businesses at 6 bags per week and to ask that they start now to limit the amount of garbage generated and further that the letter thank those businesses that are recycling.
R. Taylor suggested that the stickers include a punched hole to allow attachment to the bag by a twist tie for use in wet weather.
R. Taylor suggested that notices be prepared for use in January 2008 to ask those who are not recycling to start soon. The Committee agreed. D. Parks said he would work on the printing of the notices, R. Taylor will provide the message.
The next Committee meeting will be held on January 21 2008 in Ivanhoe starting at 9:00 a.m.
The meeting then ended.
…………………………… …………………… Shelby Kramp-Neuman, Doug Parks,
Chairman Clerk
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